Inactive

STATEMENT OF WORK OVERVIEW: The Veterans Affairs Hudson Valley Health Care System (VAHVHCS) is seeking Hotel Accommodations, Conference Space, and Meals for 20 to 50 people for the Warrior to Soulmate... STATEMENT OF WORK OVERVIEW: The Veterans Affairs Hudson Valley Health Care System (VAHVHCS) is seeking Hotel Accommodations, Conference Space, and Meals for 20 to 50 people for the Warrior to Soulmate Retreat. Four rooms will be of single occupancy, and the rest of the rooms will be double occupancy. The event date is flexible but shall conclude on or prior to September 13. 2020. The check in date will be on a Friday, Conference space will be needed for 8 hours on the next day (Saturday), and Check-out will occur the day after that (Sunday). The date and the number of attendees will be defined in advance of the conference. Location: This meal, lodging and conference spaces are to be at the same location with no transportation needed between them. The location needs to be located in either Orange County, NY or Westchester County, NY. Meals: Please indicate if food service is available on your property, we are looking to include the following meals pre-paid with the conference: Friday Evening: Casual Dinner (Possible Example: sandwich/chips/soft drink) Saturday: Breakfast Lunch Dinner Sunday: Breakfast If your facility does NOT offer food services, do you allow for arrangements made with caterers to bring in food for our event? Audio Visual: VAHVHCS is looking to include the rental of a Projector Screen for presentations Conference Room: The Conference room should be able to accommodate approximately twice the number of attendees, the intention of this requirement is to allow for pairs of two to work in break out groups with some sense of space and privacy. Please also indicate other standard charges at your facility (Such as lodging fees, parking, wifi, etc.) Other Expected Requirements: The vendor shall be registered with SAM.gov. Invoices shall be submitted electronically via tungsten-network Vendor shall be paid via Purchase Order and Direct Deposit. Credit Card payment is not available for this opportunity. Site must also be registered and compliant with the Hotel & Motel Fire Safety Act of 1990.