Inactive

THIS IS NOT A REQUEST FOR QUOTE. AN AWARD WILL NOT BE MADE BASED ON RESPONSES TO THIS REQUEST FOR INFORMATION. THIS REQUEST IS FOR MARKET RESEARCH PURPOSES ONLY. The Government is not soliciting offer... THIS IS NOT A REQUEST FOR QUOTE. AN AWARD WILL NOT BE MADE BASED ON RESPONSES TO THIS REQUEST FOR INFORMATION. THIS REQUEST IS FOR MARKET RESEARCH PURPOSES ONLY. The Government is not soliciting offers at this time. This is a sources sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available. Responses to this request may be considered for the purpose of determining how the requirements will be stated and how the procurement will be conducted. If you are interested and are capable of providing the required services detailed below, please email Joseph.Cellino@va.gov no later than 4:30pm. EST on August 26, 2019 with the company information below. Include any comments or questions you may have. Include a capability statement and describe the product/service your firm offers that you believe would be capable of fulfilling this requirement. Company Name ___________________________________________ Phone Number ____________________________________________ Email Address ____________________________________________ DUNS ______________________ The Department of Veterans Affairs, VISN 02, in support of the following VA Medical Centers, is currently seeking information in order to determine the existence of viable commercial sources capable of providing the service outlined below. DRAFT REQUIREMENT VISN 2 is seeking a web-based vendor-hosted solution to aid in the Post-Acute Care discharge planning process. The solution shall automate and secure all staff and veteran communication with post-acute providers. This solution shall provide a comprehensive care transition service that will enable hospital staff to avoid delays when discharging Veterans to available post-acute care providers. The solution shall create open competition for Veteran s choice and provide increased access to high-quality post-acute providers across the country. The solution shall track post-acute care provider response and performance (e.g., quality of care provided and Veteran satisfaction with the care they received) allowing VA staff and Veterans to identify the highest quality post-acute provider for his/her specific needs and incentivize post-acute care partners to focus on quality. This will support the VA s effort to reduce inpatient length of stay and improve post-hospitalization outcomes. The required features of the web-based solution are summarized as: Vendor or third party hosted no servers within VA will be used. No download of software to VA computer shall be required (no seat license) User specific application configuration settings are possible No interface will be needed to write to VistA systems Referral Creation - A user is able to create a new referral which summarizes a veteran s requirements for post-acute care. Referrals can be saved in progress. Referral Distribution A user is able to provide secure access to the information outlined in the referral to post-acute providers across the country. Veteran s Provider Summary Document Creation - A user is able to generate a document summarizing the patient s potential providers and their quality performance with similar patients. This document can be printed, emailed, or viewed electronically. Messaging - A user is able to directly message post-acute providers through an internal messaging system Attachments: A user is able to add attachments to referrals. Outlined below are the 3 types of attachments. Secure Print: A user can print directly to the appropriate veteran s referral File Upload: A user can upload a file which currently exists on their computer. Custom Forms: Contractor shall replicate standard forms currently used in VISN 2 facilities to expedite documentation by staff. Provider Selection - A user is able to select and place a patient in a post-acute care facility. Veteran feedback shall be sought and incorporated into summaries for each facility on an ongoing basis. The Contractor shall train VA staff in the use of the system both in-person and online. The Contractor shall provide an application that is fully functional on Internet Explorer 10+. Firefox, and Chrome. All data at rest will be stored in a Contractor managed/hosted database service, with disk-level encryption. Each database is encrypted at the disk level. Each cryptographic key shall be segregated from the data it encrypts. The cryptygraphic key will be kept on a separate disk which itself shall be encrypted. All mounting/unmounting events for the key volume are logged and made auditable to ensure key/data separation in the event of a security incident. All data in transit shall be forced over SSL/TLS endpoints (TLS 1.2) using a FIPS 140-2 validated cryptographic module VISN 2 will deliver to Contractor the following Veteran inpatient stay related information outlined in the table below. This is the same normal information currently communicated during the post-acute referral process. Data Source Admit/Discharge/Transfer (ADT) data feed Case Manager/Social Worker Identified Data Veteran Method of Delivery The following ADT fields will be sent to Contractor electronically via a secure transmission method. Case Manager/Social worker will document fields into the Contractor website via a secure web portal Case Manager/Social Workers will upload data via the following methods: Upload reporting via secure attach process within Contractor s web portal Fax attach staff will fax clinical documentation to Contractor for secure attachment Documents uploaded or fax include but not limited to: Patient Review Instructions (PRI) Patient Face Sheet demographic information that includes but not limited to: name/sex/DOB/SSN/address/phone number/service connection/ insurance information/next of kin/emergency contact Nursing notes or clinical documentation Why Needed Allows for VISN 2 Case Managers/Social Workers to identify patients and initiate a care transition to post-acute providers. Allows for VISN 2 Case Managers/Social Workers to specify what type of care and the location of that care the Veteran will require after discharging from the hospital Allows post-acute providers to evaluate the Veteran s clinical condition and determine if they are qualified to offer the Veteran care Specific Fields MSH - Message Header Level of Care Patient is Seeking Care Encoding Characters Skilled Nursing Sending Facility Home Health Care Date/Time of Message Inpatient Rehab Message Type Long Term Acute Message Control Id Dialysis PID - Patient Identification Home Infusion Patient ID (Internal ID) Zip Code Where Patient is Seeking Care Patient Name Date/Time of Birth Desired Search Radius for Providers Around the Selected Zip Code Sex Patient Address Phone Number Home Phone Number Business Expected Discharge Date SSN Number Patient Specific Care Interventions Veteran Will Require in the Level of Care PV1 - Visit Information Assigned Patient Location Admission Type PreAdmit Number Attending Doctor Referring Doctor Admitting Doctor Patient Type Visit Number Discharge Disposition Admit Date/Time Discharge Date/Time IN1 - Insurance Insurance Plan ID Insurance Company ID Insurance Company Name Insurance Company Address Insurance Co. Contact Person Insurance Co Phone Number Group Number Group Name Plan Effective Date Plan Expiration Date Name Of Insured Insured s Relationship To Patient Insured s Date Of Birth Insured s Address Policy Number NK1 - Next of Kin Name Relationship Address Phone Number DG1 - Diagnosis Diagnosis Coding Method Diagnosis Code Diagnosis Description Major Diagnostic Category Diagnostic Related Group PR1 - Procedure codes Procedure Coding Method Procedure Code Procedure Description Procedure Functional Type Associated Diagnosis Code HIPAA COMPLIANCE HIPAA compliance is required. The Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor will enter into a Business Associate Agreement (BAA) with VA.