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COMBINED SYNOPSIS/SOLICITATION GE PRECISION AND SHIMADZU SERVICES BATH VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FA... COMBINED SYNOPSIS/SOLICITATION GE PRECISION AND SHIMADZU SERVICES BATH VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1076. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05. (iv) This procurement is being issued as an open market solicitation. The North American Industry Classification System (NAICS) code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $20.5 Million. (v) The Contractor shall provide pricing to provide GE Precision and Shimadzu Services for the Bath VA Medical Center (VAMC). See table below: TOTAL PRICING Line Item DESCRIPTION QUANTITY UNIT TOTAL PRICE 0001 Base Year: 10/1/2019 9/30/2020: Service on GE Precision 500 R/F Room with Cannon Shared Panel 1 JB 0002 Base Year: 10/1/2019 9/30/2020: Service on Shimadzu Dart Evolution with Canon 55C 1 JB Total Base Year 1001 Option Year One: 10/1/2020 9/30/2021: Service on GE Precision 500 R/F Room with Cannon Shared Panel 1 JB 1002 Option Year One: 10/1/2020 9/30/2021: Service on Shimadzu Dart Evolution with Canon 55C 1 JB Total Option Year One 2001 Option Year Two: 10/1/2021 9/30/2022: Service on GE Precision 500 R/F Room with Cannon Shared Panel 1 JB 2002 Option Year Two: 10/1/2021 9/30/2022: Service on Shimadzu Dart Evolution with Canon 55C 1 JB Total Option Year Two 3001 Option Year Three: 10/1/2022 9/30/2023: Service on GE Precision 500 R/F Room with Cannon Shared Panel 1 JB 3002 Option Year Three: 10/1/2022 9/30/2023: Service on Shimadzu Dart Evolution with Canon 55C 1 JB Total Option Year Three 4001 Option Year Four: 10/1/2023 9/30/2024: Service on GE Precision 500 R/F Room with Cannon Shared Panel 1 JB 4002 Option Year Four: 10/1/2023 9/30/2024: Service on Shimadzu Dart Evolution with Canon 55C 1 JB Total Option Year Four Total Contact Amount (vi) Description of requirement: The contractor shall provide all requirements identified in the below Statement of Work (SOW). The Bath VA Medical Center (VAMC) located at 76 Veterans Ave, Bath, NY has a requirement for the Service and Maintenance of one (1) General Electric (GE) Precision 500 R/F Room with Cannon Shared Panel and one (1) Shimadzu Dart Evolution with Canon 55C, located in the Radiology department. The period of performance shall be from 10/01/2019 09/30/2020, with the provision of four option years. A. General: A Contractor shall provide on-site technical support coverage to include travel, parts (excluding Glassware, X-Ray tubes, II s Monitors, expendable supplies) and labor for the equipment noted in Table 1 below: Table 1: Equipment: Equipment Pieces of Equip Manufacturer Serial Number GE Precision 500 R/F Room with Cannon Shared Panel 1 General Electric (GE) 607664P500 Shimadzu Dart Evolution with Canon 55C 1 Shimadzu 100327 B. Scope of Work: All work associated within this Statement of Work shall be completed during normal business hours, unless otherwise noted. Normal business hours are typically 7:30 am to 4:00 pm Monday through Friday, exclusive of Federal Holidays. Federal Holidays observed by the VAMC are: New Year s Day Labor Day Martin Luther King Day Columbus Day President s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day All work must be performed in accordance with Original Equipment Manufacturer (OEM) specifications. Contractor shall provide the following: One preventative maintenance and calibration visit for each piece of equipment during each year of the contract. The contractor shall schedule this service with the Contracting Officer Representative (COR) at least two weeks prior to visit. On-site response within four (4) hours of original call. All calibrations shall be documented at the time of the service and left with the COR upon completion of the service call. Software updates for the Shimadzu and GE Precision 500 shall be provided to the VA at no additional cost, as soon as they are available to the public. The Shimadzu Dart Glassware and X-Ray tube shall be covered 100%. The digital detector will not; however, the vendor shall assist with any issues concerning it. The GE Precision glassware shall be excluded. C. Inspection of Work: If services do not include equipment, then an inspection shall be done by the VA COR upon completion. No invoices will be processed for payment prior to the completion of COR inspection. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically. The vendor shall provide a report of services rendered after on-site visit. D. Safety Requirements: The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. FOB Destination: Bath VAMC 76 Veterans Ave Bath, NY 14810-0810 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1, and all offers must reference: Solicitation number for this requirement as 36C24219Q1076 Name, address and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete. Terms of any express warranty, if applicable Quality Control Plan Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 Systems for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) (DEVIATION) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety. Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria: Factor 1 Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical Capability will be determined on the basis of the qualifications of the offeror s capability statement. Provide a maximum of a 5 page capability statement demonstrating technical Capability to meet all of the requirements of the Statement of Work. Provide a copy of certification/qualification for Technicians who have the ability to perform preventative maintenance on identified devices in the equipment list from equipment manufacturers. Factor 2 - Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.  Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.  (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Factor 3 Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must provide a cost breakdown for services to be performed and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness. Except when it is determined in accordance to FAR 17.206(b) not to be in the Government s best interest, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the options Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.  (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.204-2 Security Requirements (1996) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-2 Protection of Government Buildings, Equipment and Vegetation (APR 1984) 52.239-1 Privacy or Security Safeguards (1996) 852.203-70 Commercial Advertising (JAN 2008) 852.215-71 Evaluation Factor Commitments (DEC 2009) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JULY 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (xiii) The Service Contract Act of 1965 does not apply to this procurement. (xiv) N/A (xv) This is an open-market combined synopsis/solicitation for the GE Precision and Shimadzu Service for the Bath VAMC as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition. Submission shall be received no later than 12:00 PM EST, Thursday August 29, 2019. The government shall only accept electronic submissions via email, please send all quotations to Janine.Childs@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI s will not be accepted after Monday, August 26, 2019 @ 2:00pm EST. (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janine Childs, Contracting Officer; Janine.Childs@va.gov .