Inactive Total Small Business Set-Aside (FAR 19.5)

TITLE: 54- NOTICE OF Combined synopsis/solicitation SOL: 36C24219Q1034 DUE: 08/30/2019 SET ASIDE: Small Business NAICS: 334510 POP STATE: Not specified AGENCY: Department of Veterans Affairs 79 Middle... TITLE: 54- NOTICE OF Combined synopsis/solicitation SOL: 36C24219Q1034 DUE: 08/30/2019 SET ASIDE: Small Business NAICS: 334510 POP STATE: Not specified AGENCY: Department of Veterans Affairs 79 Middleville Road Northport, NY 11768 POC: Dayna Dickson at dayna.dickson@va.gov DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number 36C24219Q1034 is issued as request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98. The NAICS Code for this requirement is 334516 (Analytical Laboratory Instrument Manufacturing) and the size standard is 1,000 employees. To be eligible for award vendors must be registered against NAICS Code 334516. Line items and quantities are as follows: *Brand name or equal*. -------------------------------------------------------------------------------- Product Name + Description QTY Cyrostar NX50 1 Service Manual 1 Scope of work: New and improved clinical equipment are being developed every day to match the rising demands of an increased patient workload. Histopathology service staffs across the nation rely on new technology to make care more precise, efficient, and safer for patients subsequently making their work less difficult. Advances in technology have impacted greatly on the diagnostic capabilities. Integrated and user defined height adjustment allows us the option of standing or sitting while operating the machine. This capability improves the user s posture and lowers the risk of musculoskeletal stains. Another feature most important for this procurement would be the on demand or schedules Cold disinfection system. The current cryostat requires special decontamination under certain circumstances causing the machine to be down for 24-48 hours, leaving us with no back up during that period. The new models have efficient UV or fumigant decontamination which does not require the equipment to be off for long periods of time. This is a safer, more efficient method which provides optimal infectious control for frozen sections. There are also new features which are aimed at providing a safer, cleaner unit which protects the operators from exposure to infectious agents. The current units are beginning to show some signs of wear and problems associated with daily use of 10+ year old equipment. This is an essential piece of equipment for patient care to provide diagnosis to patients under anesthesia during surgery. We are looking for the following characteristics: Must be fully motorized with precise control of thickness of tissue specimens being sectioned in a chamber which accommodates -20oC and lower temperatures. Must provide accurate temperature control and quick freezing to avoid stress to delicate tissues or creating artifacts which interfere with diagnosis. Must have ergonomic designs and all standard safety features, including decontamination (by UV, Ozone or Fumigant) Must be capable of end user height adjustment so that if desired the technician can operate the cryostat either sitting or standing for ergonomic posture and be handicap accessible. Must be able to remove debris with little to no exposure to the technician. Overall dimensions must not exceed parameters designed in the new lab. Must be durable and able to withstand daily use. Must be capable of using high profile, disposable microtome blades. High profile blades are preferred compared to the low-profile blades which have the tendency to shudder when challenged by a tough specimen. Objectives: The primary objective for procurement of one Cryostat with cold disinfection system and vacuum removal of debris. Defrosting the cryostat to disinfect takes long time to cool back to the required -20oC. The second objective would be acquiring a cryostat with user defined height adjustment capabilities for ergonomic purposes. This will enable the technician to use the cryostat by sitting or standing for ergonomic posture. The third objective would be to acquire a cryostat with High profile Blade as compared to the low-profile blades which have the tendency to shudder when challenged against a tough specimen. Shipping: FOB Destination. 30 Days ARO Education and Training Requirements: The Vendor shall be responsible for ensuring that vendor employees providing work on the required equipment are fully trained and completely competent to perform the required work. Recalls: The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification: Place of Acceptance: Department of Veterans Affairs 79 Middleville Road Northport, NY 11768. Responses to this notice must be emailed at/before 08/30/2019 at 1:00pm EST at dayna.dickson@va.gov Contact for this solicitation is Dayna Dickson 518-626-6649. Submitters are responsible for ensuring their EOI reaches the designated Contracting Officer on-time. The following clauses are applicable to the requirement: FAR 52.212-1, 52.212-4 and 52.212-5 are applicable. The following provisions are included as addenda to FAR 52.212-1: 52.212-3 Offeror Representations and Certifications-Commercial Item (NOV 2017) 52.252-1          Solicitation Provisions Incorporated by Reference (FEB 1998) 52.247-34 FOB Destination (Jan 1991) 52.204-7 System for Award Management (Oct 2016) 852.246-71 Inspection (Jan 2008) 852.246-70 Guarantee (Jan 2008) 852.252-70     Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.211-70 Service Data Manuals (Nov 1984) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.232-40            Providing Accelerated Payments to Small Business Subcontractors (DEC 2013 852.203-70         Commercial Advertising (JAN 2008) 852.219-10         VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) 852.232-72        Electronic Submission Of Payment Requests (NOV 2012) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. 52.219-28            Post Award Small Business Program Representation (Jul 2013) 52.222-3              Convict Labor (June 2003) 52.222-19            Child Labor Cooperation with Authorities and Remedies (Jan 2014) 52.222-21            Prohibition of Segregated Facilities (APR 2015) 52.222-26           Equal Opportunity (APR 2015) 52.222-36           Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-50,          Combating Trafficking in Persons (MAR 2015) 52.223-18,          Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-1,             Buy American-Supplies (MAY 2014) 52.225-13,          Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33,          Payment by Electronic Funds Transfer Other than System for Award Management (Jul  2013) Full text of all clauses can be found at http://farsite.hill.af.mil/