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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24219Q0644 Posted Date: 05/03/2019 Original Response Date:... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24219Q0644 Posted Date: 05/03/2019 Original Response Date: 05/15/2019 Current Response Date: 05/15/2019 Product or Service Code: J065 Maintenance, Repair and Rebuilding of Medical. Dental, and Veterinary Equipment and Supplies. Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 811219 Other Electronic and Precision Equipment Repair and Maintenance Contracting Office Address Department of Veterans Affairs Network Contracting Office 2 2875 Union Rd Suite 3500 Cheektowaga, NY 14227 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13, Simplified Acquisition Procedures , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-01. This procurement is being issued as a SDVOSB set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $20.5 million. STATEMENT OF WORK Background: The New York Harbor Healthcare System (NYHHS) is currently seeking annual preventative maintenance service, inspection, and repair of MEDRAD Injectors located at VAMC Brooklyn, NY. Requirements: This service contract is to include all necessary labor, maintenance, tools, equipment, transportation, and only MEDRAD parts required to perform inspections, repair, and preventive maintenance on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have access to original equipment manufacturers parts, manuals and schematics to perform the service. Vendors must have their own schematics available on site at time of service. Offerors will need to submit documentation of ability and record in maintaining/servicing the equipment listed for a period of no less than two (2) years (on model listed) and be capable of presenting certification of. No allowance will be made for the contractor not having qualified personnel available to respond as specified in this requirement. Equipment: The following equipment will need to be covered: One (1) Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 One (1) Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 One (1) Spectris Solaris/EP (DCB-SMRS) Serial # 2739 One (1) Stellant D (TCB-SCTD) Serial # 27046 One (1) Stellant D (TCB-SCTD) Serial # 41103 One (1) Stellant D (TCB-SCTD) Serial # 70179 Scope of Work: Contractor shall: Furnish all original equipment manufacturer (OEM) parts and labor to provide maintenance of the MEDRAD injectors, in accordance with OEM guidelines. Provide a qualified technician call back with a response time within 4 hours of a service request, and an onsite response by a qualified technician within 24 hours of original request for service. Conduct annual preventive maintenance (PM) scheduled in advance with the Contracting Officer s Representative (COR). PM procedures must follow manufacturer s specifications, be documented, and submitted in writing to biomedical engineering. Apply a label to the unit indicating the date of PM performance, the next date of when PM is due, as well as the initials of the individual that performed the PM. PM shall include, at a minimum, electrical safety testing, lubrication adjustment, calibration, software updates, testing, and replacement of faulty parts and/or parts which are likely to fail. Calibration per OEM specifications and procedures. Software updates. Test the functionality of the equipment upon completion of repair. If this is a test for repair, the test should ensure that damaged parts have been successfully repaired and all functions including, but not limited to those related to repaired parts, are operational. If this is a test for a routine PM service, inspection, etc., then the test should just ensure that the equipment is functioning within the guidelines of the OEM or the applicable standards. Provide repair service to diagnose and correct equipment malfunctions per VA request. All repairs shall be performed by a manufacturer-trained technician. Contractor will follow manufacturer's recommendations for PM, repair, calibration and modifications. Provide a written PM service report to the Biomedical Engineering COR. This report will clearly show the date of service, type of service performed, model, and serial numbers, name of field technician(s), a description of the work performed, and the unit condition as left at the completion of service. Service personnel are required to sign in and out of engineering service at building 4. Place of performance NY Harbor Healthcare System VAMC Brooklyn 800 Poly Place Brooklyn, NY 11209 Period of Performance: The estimated base period of performance is May 2019 through April 2020 with the provision of four (4) option years. VA Inspection and Acceptance Criteria: The COR or designee will verify that the equipment is working within manufacturer s specifications after completion of service or repair prior to the contractor personnel leaving the facility. This inspection is required prior to processing any invoices for payment. Safety Requirements The contractor is responsible to perform in accordance and adhere to all federal, state, and local safety requirements. Other Related Services (Not Included in the Scope of Work) Any services not expressly stated in this statement of work are not authorized. Services may be added only after written modification from the Contracting Officer (CO). No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the CO will be considered inclusive. The Contracting Officer or designee will notify the contractor of any noncompliance with the previous requirements and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. Base Year: MAY 20, 2019 APRIL 30, 2020 Item Description Qty Unit Price 1 Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 1 EA 2 Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 1 EA 3 Spectris Solaris/EP (DCB-SMRS) Serial # 2739 1 EA 4 Stellant D (TCB-SCTD) Serial # 27046 1 EA 5 Stellant D (TCB-SCTD) Serial # 41103 1 EA 6 Stellant D (TCB-SCTD) Serial # 70179 1 EA Base Period Line Item 0001 (1,2,3,4,5,6) Total $ Option Year 1: MAY 01, 2020 APRIL 30, 2021 Item Description Qty Unit Price 1 Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 1 EA 2 Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 1 EA 3 Spectris Solaris/EP (DCB-SMRS) Serial # 2739 1 EA 4 Stellant D (TCB-SCTD) Serial # 27046 1 EA 5 Stellant D (TCB-SCTD) Serial # 41103 1 EA 6 Stellant D (TCB-SCTD) Serial # 70179 1 EA Option Year 1 Line Item 1001 (1,2,3,4,5,6) Total $ Option Year 2: MAY 01, 2021 APRIL 30, 2022 Item Description Qty Unit Price 1 Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 1 EA 2 Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 1 EA 3 Spectris Solaris/EP (DCB-SMRS) Serial # 2739 1 EA 4 Stellant D (TCB-SCTD) Serial # 27046 1 EA 5 Stellant D (TCB-SCTD) Serial # 41103 1 EA 6 Stellant D (TCB-SCTD) Serial # 70179 1 EA Option Year 2 Line Item 2001 (1,2,3,4,5,6) Total $ Option Year 3: MAY 01, 2022 APRIL 30, 2023 Item Description Qty Unit Price 1 Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 1 EA 2 Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 1 EA 3 Spectris Solaris/EP (DCB-SMRS) Serial # 2739 1 EA 4 Stellant D (TCB-SCTD) Serial # 27046 1 EA 5 Stellant D (TCB-SCTD) Serial # 41103 1 EA 6 Stellant D (TCB-SCTD) Serial # 70179 1 EA Option Year 3 Line Item 3001 (1,2,3,4,5,6) Total $ Option Year 4: MAY 20, 2023 APRIL 31, 2024 Item Description Qty Unit Price 1 Mark V, Mark V+, Provis (DCB-PRO) Serial # 106954 1 EA 2 Mark V, Mark V+, Provis (DCB-PRO) Serial # 107347 1 EA 3 Spectris Solaris/EP (DCB-SMRS) Serial # 2739 1 EA 4 Stellant D (TCB-SCTD) Serial # 27046 1 EA 5 Stellant D (TCB-SCTD) Serial # 41103 1 EA 6 Stellant D (TCB-SCTD) Serial # 70179 1 EA Option Year 4 Line Item 4001 (1,2,3,4,5,6) Total $ The provision at FAR 52.212-2, Evaluation Commercial Items (Oct 2014), applies to this acquisition. Award shall be made to the vendor whose quotation offers the Lowest Price Technically Acceptable (LPTA) to the government IAW FAR Subpart 13.106-1(a)(2). considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability to meet or exceed the requirement, (2) past performance, and (3) price.  Technical Capability Factor: The Offeror shall provide a maximum 10-page capability statement that indicates subfactors of trained personnel, equipment, and track record of working experience in providing the requirements of this solicitation. Past Performance: The Offeror shall provide a list of at least three references (preferably federal agency contracts) that includes contract number, dates of performance, points of contact, and telephone numbers. The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating. Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. All interested companies shall provide quotation(s) for the requested service that includes a cost breakdown for services to be performed, and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness. Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s). Failure to provide the information requested in the evaluation criteria may result in package being found incomplete. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items (October 2018) applies to this acquisition. All offers must reference: Solicitation number for this requirement as 36C24219Q0458 Name, address, and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete. Terms of any express warranty Price. Price should be for all services detailed in this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration. The following provisions are included as addendum to FAR 52.212-1: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 852.270-1 Representatives of Contracting Officers (JAN 2008) The provision at FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2018) applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ Offerors must be registered in the Vendor Information Pages (VIP) website located https://www.vip.vetbiz.va.gov/ The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items (October 2018) applies to this acquisition. The following clauses are included as addendum to FAR 52.212-4: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (MAY 2008) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside (JUL 2016)(DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-70 Contractor Responsibilities (APR 1984) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (October 2018) applies to this acquisition. The following clauses are included as addendum to FAR 52.212-5: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Rerepresentation (JUL 2013) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JULY 2014) 52.222-50 Combating Trafficking in Persons (JAN 2019) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) The full text of FAR provisions or clauses may be accessed electronically at https://acquisition.gov/browse/index/far This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission of quotes shall be received not later than 05/15/2019 12:00 PM EST. Only electronic submission will be accepted via email at Jacob.Burg@VA.gov. Solicitation questions should be submitted no later than 5/10/2019 4:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, at Jacob.Burg@VA.gov Point of Contact: Jacob Burg Contracting Officer See attached document: Wage Determination.