Inactive Total Small Business Set-Aside (FAR 19.5)

Page 1 of 2 Questions: 36C24125Q0742 # Answers Questions 1. NO, the due date will not be extended. Will the agency consider extending the offer due date for a question period and review of answers? 2.... Page 1 of 2 Questions: 36C24125Q0742 # Answers Questions 1. NO, the due date will not be extended. Will the agency consider extending the offer due date for a question period and review of answers? 2. No badging required Will badging be required? If so, are you using USAccess, e-Quip, or another system for badging? 3. Yes, Raised level Do you have a loading dock? If "YES" - is it raised or ground level? 4. Box truck yes. Loading dock area is limited space Is there room to park a semi truck at the purge location? If not, can we park a 28 foot Box truck? 5. Raised dock available If no raised or flat dock, how far away do we have to park from the file room? 6. File room door is less than 40 inches What is the width of file room door? Are there any smaller doors between the file room and the loading dock/loading area? 7. Pallet will fit all the way to the room but not inside. Can we fit a 40 x 48 inch pallet through the hallways/elevators leading to the loading dock? (we must be able to move a pallet and/or film cart through each door between the file room and the loading dock/loading area) 8. None When moving the film from the file room to the loading dock - are there any special requirements? (i.e. avoid special flooring, avoid patients visibility, multiple floors requiring an elevator, restricted access) 9. Same floor- approx. 40ft Approximately how many feet away is the loading dock/loading area from the file room? Is the file room on the same floor as the loading dock/loading area? 10. Normal business hours 7am-4:30pm. What hours will we be allowed access to the loading dock/area? 11. Site walk was made available for vendors to view. No storage access. Please provide pictures of the following: File room rows/aisles/shelving units Close up of front and top of film jackets Loading dock/parking areas >Areas to store 20 barrels/10 pallets if available 12. The area outside the file room can be closed. Possible to fit two skids. Is there a secure area that materials can be kept short term while purging? Recommend to take to box truck once it s full (i.e. Several Film Carts and/or 40" x 48" skids) If not - where do you recommend the materials be stored? 13. Normal business hours 7am-4:30pm. What hours will we be allowed access to the file room/film storage location? (preferred hours are 7:00 a.m. to 7:00 p.m.) 14. Building two Basement Level. Same level as the loading dock. Describe the file room/film storage location (i.e. separate facility, off site warehouse, in the basement, trailer behind parking lot, etc.) 15. Rolling racks. Describe the room where the film is stored. (i.e. rolling racks, fixed shelves, narrow aisles, very little space for purged materials, etc.) 16. Unknown, and not relevant to destruction. How are the patient files stored? (i.e. sorted by year, all years mixed together, alphabetically by patient name, MRI Number, etc.) 17. Unsure of the state of files. Is the file room flooded, and is there any water damage to the materials we will be destroying? 18. There was a site walk on 09/03/25 at 9am to view the materials, there is not a determined volume or poundage. Can you confirm how much needs to be destroyed, like poundage? 19. Price to remove all material, not on poundage or volume. do you just want us to price it per pound? 20. No known flood Was there a flood in the building or what happened to the floor? 21. Building two Basement Level. Same level as the loading dock. What floor are the records on? 22. Photos are for reference only, and not a measure of volume/weight/size of materials. Is everything that needs to be destroyed in the photos provided? 23. Normal business hours 7am-4:30pm. What hours will be have access to the building? 24. Photos are for reference only, and not a measure of volume/weight/size of materials. If the photos represent the entire lot, it may be only part of the lot. 25. Answered above. Is there limited access to the room where it's located? If it is on a ground level, a basement, or two or more floors. Is there an elevator? And how far from the elevator is the film located? The distance between the room and the elevator (if any), and the distance from the room/elevator to where we can park a 26ft truck? 26. Invoice at completion, and receipt of destruction documents. Would you allow the contractor to submit an invoice during the X ray film / medical records disposal project? This would help with operational expenses. Â

Inactive

This is a sources sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATI... This is a sources sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow-up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Purchase Order. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM.gov. NAICS: 561990 All other support services Size Standard: 16.5 Million PSC: R614 Support- Administrative Paper Shredding Interested parties may contact the Contracting Officer via email at Jeffrey.Fleming@va.gov regarding this requirement. Interested parties should issue verification of size standard, Capability Statement showing the ability to perform the Performance Statement of Work. Scope of work: Scope of Work: The VA Connecticut Healthcare System (VACHS) (689) is currently seeking a vendor who can provide the collection, secure transportation, and proper destruction of Media and X-ray Film. BACKGROUND/JUSTIFICATION: VA Connecticut Medical Center at West Haven, CT utilizes an old, outdated storage Media/X-ray film storage room containing film/media that is past its dispositioning dates. The Media/X-ray film needs to be destroyed appropriately, and all required documentation be provided. The project includes 20 shelves with measurements of 18 x6 x1.5 full of boxes. Security Requirements: Before work is performed and during the entire performance period when work is being conducted the contractor shall ensure they possess or obtain the necessary credentials/badges needed to enter/exit the facility to include obtaining access to needed and specific site areas where instruments are located. Coordination and check-in with the VA police and other appropriate security personnel may be required. Contractor shall coordinate with the COR/POC, other authorized representative, or the Contracting Officer if assistance is needed. Required Services: The Contractor shall provide all labor, equipment, materials, apparatus, tools, transportation, supervision necessary to furnish shredding and disposal of media/x-ray film to include confidential/sensitive and non-sensitive documents for the Department of Veteran Affairs Connecticut Healthcare System. Any change in the requirements of the Contractual agreement must be approved by the warranted Contracting Officer.A pick-up schedule will be provided as an attachment and shall be used in conjunction with the work requirements for this award. Records Management Language for Statement of Work (SOW): The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.