Inactive

This is a sources sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATI... This is a sources sought announcement to be used for preliminary market research purposes only. No quotations are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTATIONS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made by the Government for any costs associated with providing information in response to this synopsis or any follow up information requests. The purpose of this sources sought is to gain knowledge of interest, capabilities and qualifications of all vendors, public and private institutions, members of 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women Owned Small Business (WOSB), Economically Disadvantaged Women Owned Small Business (EDWOSB), and Indian Small Business Economic Enterprises (ISBEE) to compete and perform a Firm Fixed Price Purchase Order. The VA anticipates issuing a solicitation for this requirement on or about August 01, 2024. VA will reserve the right to determine if proposals will be accepted by multiple offeror(s). Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the Contract Opportunities website (https://sam.gov/content/opportunities) so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses). Contractors may obtain SAM information at https://sam.gov/content/home. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no IDCs can be awarded to any offeror not registered in SAM. NAICS Code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a Small Business Size Standard of $34M. The classification code is 6515 (Medical and Surgical Instruments Equipment and Supplies). Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to James Moore at the following e-mail address: James.Moore14@va.gov and ensure that the subject line includes Sources Sought number. QUESTIONS WILL NOT BE ACCEPTED FOR THIS SOURCES SOUGHT AFTER 7/26/2024 AT 11:00 PM EST. DEPARTMENT OF VETERANS AFFAIRS PERFORMANCE WORK STATEMENT Maintenance Service Contract SPS RME Cabinets Preventative Maintenance INTRODUCTION The VA Medical Center in Manchester is seeking a qualified contractor to perform comprehensive preventative maintenance services on Sterile Processing Services Reusable Medical Device Cabinets quantity 10, Air Innovations Model SSC 4500 at our campus. Service performance will be for the VAMC- Manchester at 718 Smyth Road, Manchester, NH 03104. BACKGROUND VA Manchester s Sterile Processing Services Reusable Medical Device Cabinets require preventative maintenance on a annual basis. The Facility Service, Maintenance Department, requires assistance in keeping up with required PMs on the cabinets to ensure proper operations and prevent failure resulting in loss of service. Our current Maintenance staff is shorthanded to ensure proper PMs are being completed as well as responding to maintenance calls, performing regular duties, and handling the increase work order requests. A service contract is needed to ensure the proper and timely of the required PM s on the cabinets. SCOPE Item 1 Annual Preventative Maintenance Contractor shall furnish all labor, supervision, materials, supplies, and equipment necessary to accomplish each listed task in this performance work statement to accomplish the requirements of the VAMC SPS RME Cabinets Preventative Maintenance Service Contract. SSC Cabinets Perform annual preventative maintenance on 10 Air Innovations SSC 4500 RMD Cabinets. Work is to be performed by Factory authorized technician for all preventative maintenance. The vendor shall perform all manufacturer recommended routine maintenance, whether or not included in the list below: Replace HEPA Filter Annually Check Airflow, Check Filter Integrity, Check Static Pressure Replace Humidifier water reservoir, water pump, all hoses and tubing associated with Humidifier water distribution. Test all tubing for leaks, hose clamps and operational integrity. Check Humidifier operation Inspect heater element & Liquid level Sensor, clean water level Check Thermoelectric cooler & clean. Current, voltage, temperature, and fans. Check Electric Heater Current, voltage, temperature rise, clean. Check Recirculation fans Current, voltage, and fan performance, clean. Check Heat rejection Cabinet fans Current, voltage, and fan performance, clean Check Cabinet Pressure controller and calibrate as needed. Check Temperature, Humidity & Pressure Sensor Calibration. Check all electrical cords and connections. Check door seals and latching mechanisms. Check all gasketing integrity, repair as needed. Clean Cabinet All other PM tasks as per manufacturer s recommendations. PERFORMANCE REQUIREMENTS All work shall be completed such that the integrity of the systems is maintained. All work shall be done in accordance with OSHA, EPA regulations, NFPA codes, with particular attention to VA codes, Federal, State, and local regulations throughout the course of this service contract. The contractor shall schedule all site visits, to include emergencies, with the COR. All work will be performed between the hours of 7:00am to 4:30 pm Monday through Friday, excluding holidays, except where off hours are specified. Off hours and weekend work may be requested of the VAMC Point of Contact (POC) with a 48-hour request notice. Work sites shall be left in the same manner of cleanliness and order in which they were found. Vendor will provide their own waste disposal, if any. All vendor technicians performing work on site must report to Facility Service in Building 6 to the contractor badge check in/out room to sign in on the contractor log and get a Contractor badge. Badges must be returned, and log signed out prior to departing the premises. Vendor shall then coordinate with the COR prior to performing their work. Personnel must wear the proper personal protective equipment (PPE) at all times. Work done under this project must comply with infection control requirements. The contractor shall receive all deliveries of materials, equipment, tools, or other goods off of station, and bring them to the job site. The Manchester VA shall not accept deliveries for project purposes. Special care will be taken to secure tools and equipment. Material Safety Data Sheets (MSDS s) must be submitted to the COR for approval for all hazardous materials before they are brought to the work site. End of day cleanup of the work area(s) is mandatory, and all trash shall be bagged and properly disposed of offsite. Contractor vehicles, including those of their employees, are to be parked in the lower level of Lot D. All travel costs associated with performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the government as part of this contract. Travel costs are defined but not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc. DELIVERABLES Contractor shall coordinate with the COR to provide a complete calendar year schedule for scheduled maintenance tasks at the commencement of the contract. Contractor shall provide a prioritized phone support contact list at the commencement of the contract. Submittal of proposed equipment and materials to be used on site for review and approval by the COR. Submittal of Contractor safety plan and lock-out tag-out plan. Submittal of Safety Data Sheets (SDS) shall be provided by the contactor for all chemicals proposed to be brought to the medical center. Chemicals must be approved before they can be located on property. Within one weeks of completing each maintenance activity, the vendor will provide a report on the following: 1. Maintenance activities completed 2. Notes describing any equipment shortcomings, failed or broken equipment, deteriorated equipment, excessive noise or vibration, and other shortcomings in the system. 3. Summary of corrective actions taken for any maintenance issues 4. Recommended corrective actions for any maintenance activities not completed on site 5. Records of any replaced parts or materials (e.g. filters, batteries, etc.) 6. Signature of certified oversight personnel