Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis Solicitation White River Junction Pest Control Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as s... Combined Synopsis Solicitation White River Junction Pest Control Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24124Q0163 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02. (iv) This requirement is being issued as an open market, small business set-aside. The associated NAICS code is 561710 exterminating and Pest Control Services - small business size standard is $17.5 million. (v) The Government intends to award a firm-fixed price award for Pest Control Service at the White River Junction VAMC. Please see the attached Statement of Work for full requirement details. (vi) The Contractor shall provide Integrated Pest Management Services (IPMS) that are a part of a comprehensive Integrated Pest Management (IPM) program located at White River Junction VAMC IAW the attached Performance Work Statement (PWS). Please see the attached PWS for full requirement details. (vii) The Place of Performance is White River Junction VA Medical Center as described per the PWS. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Kenya.Mitchell1@va.gov and David.Valenzuela2@va.gov . (3) Questions: A site visit is scheduled for January 25, 2024, @ 1:00 PM* Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions was 29 January 2024 at 5:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Price (Follow these instructions): a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. b. Ensure your representations and certifications are complete in the System for Award Management (SAM)(https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. 2. Past Performance: a. Provide one (1) but not more than three (3) references of work, similar in scope and size with the requirement detailed in the SOW. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. 3. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the SOW in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the SOW. b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the SOW. c. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (Wage Determination Applicable (WD 2015-4009 (Rev-24) posted on beta.sam.gov) (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 09 February 2024 by 5:00 PM EST. RFQ responses must be submitted via email to: Kenya.Mitchell1@va.gov and David.Valenzuela2@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Kenya Mitchell (kenya.mitchell1@va.gov) A site visit is scheduled for January 25, 2024, @ 1:00 PM* White River Junction VA Medical Center 163 Veterans drive Administration Patriot building (28) in the lobby White River Junction, VT 05009 PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ Pest Control Services at the WRJ, VT VAMC as described in the SOW. Contract Period: Base POP Begin: POP End: 0002 24.00 YR __________________ __________________ Bed Bug Treatment Priced Per Room / Approximately 4-6 Rooms Per Quarter (24 Rooms / Year) Contract Period: Base POP Begin: POP End: 1001 1.00 YR __________________ __________________ Pest Control Services at the WRJ, VT VAMC as described in the SOW. Contract Period: Option 1 POP Begin: POP End: 1002 24.00 YR __________________ __________________ Bed Bug Treatment Priced Per Room / Approximately 4-6 Rooms Per Quarter (24 Rooms / Year) Contract Period: Option 1 POP Begin: POP End: 2001 1.00 YR __________________ __________________ Pest Control Services at the WRJ, VT VAMC as described in the SOW. Contract Period: Option 2 POP Begin: POP End: 2002 24.00 YR __________________ __________________ Bed Bug Treatment Priced Per Room / Approximately 4-6 Rooms Per Quarter (24 Rooms / Year) Contract Period: Option 2 POP Begin: POP End: 3001 1.00 YR __________________ __________________ Pest Control Services at the WRJ, VT VAMC as described in the SOW. Contract Period: Option 3 POP Begin: POP End: 3002 24.00 YR __________________ __________________ Bed Bug Treatment Priced Per Room / Approximately 4-6 Rooms Per Quarter (24 Rooms / Year) Contract Period: Option 3 POP Begin: POP End: 4001 1.00 YR __________________ __________________ Pest Control Services at the WRJ, VT VAMC as described in the SOW. Contract Period: Option 4 POP Begin: POP End: 4002 24.00 YR __________________ __________________ Bed Bug Treatment Priced Per Room / Approximately 4-6 Rooms Per Quarter (24 Rooms / Year) Contract Period: Option 4 POP Begin: POP End: GRAND TOTAL __________________ PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: PERFORMANCE WORK STATEMENT DEPARTMENT OF VETERANS AFFAIRS The contractor shall provide all management, ID unknown pests, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for the interior and exterior with a fall application for Cluster Fly s, at the White River Junction (WRJ), VA Hospital in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations shall be addressed until pests are eliminated. Inspections shall be conducted bi-weekly with complaints responded to immediately (within 4 hours) upon notification from an EMS service COR (Contracting Officer s Representative). Cluster Fly spraying shall be done three times a year, 1 spraying per month during the months of July, August, and September of each year. Cluster Fly spraying is to be conducted on the weekends during WHEN hours and minimal staff on site. Preventative permitter pest control spraying completed yearly on all base of all buildings during the spring unless requested or recommended to be performed another time of the year. Period of Performance: 12 months base year plus 4 options years from approximately 3/1/2024 to 2/28/2029 Place of Performance: White River Junction VA Medical Center 163 Veterans Highways White River Junction, VT 05009 LOCATIONS OF SERVICES PROVIDED: Building No. 1 Clinical, Laboratory, Diet Kitchen*, Building No. 2 Boiler Plant Building No. 4 Administrative Offices Building No. 6 Administrative Offices Building No. 7 Administrative Offices Building No. 8 - Administrative Offices * Building No. 8a Canteen Kitchen, Dining room, Store Building No. 9 - Administrative Offices Building No.10- Administrative Offices Building No. 28 - Administrative Offices * Building No. 31 - Main Hospital * Trash Compactor and Dumpster behind building Building No. 37 - Engineering * Building No. 39 Patient Clinics Building No. 43 - Storage Building Building No. 43a Storage Building Building No. 44 - Animal Research Facility, Research Laboratory, Administration Building No. T58 Administrative Offices Building No. T59 Administrative Offices Building No T60 Administrative Offices Building No. 65 Mental Health / PTSD Building No. 66 Warehouse Building No. 67 Warehouse Building No. 88 Patient Lodging * Building No.T61 - Administrative Office Building No.T62 - Administrative Office Building No.T63 - Administrative Office *Areas to be treated for Cluster Fly s WORK HOURS: 1. Normal Work Hours (8:00am 4:30pm EST) Vendor will report to Granite building room B-02 before performing any services: The service will be scheduled for Wednesday afternoons and completed before 4:30pm. The vendor will check in with the COR at the start of the service. 2. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Specifications: 1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. 2. The IPM plan requires approval by the COR prior to implementation. 3. Contractors IPM plan requires but is not limited to the following tasks: Inspect to determine pest management measures are appropriate and required. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests. Selection and utilization of non-chemical control methods, which eliminate, exclude, or repel pests, i.e., insect electrocution devices, traps, caulking, air screens, etc. Collection and disposal of all pests. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary. Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.). Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.). Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.) Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle,Trogoderma beetles, grain moths etc.) Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.) Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.) Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.). groundhogs (woodchucks) and skunks to be trapped and removed Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.). Control aquatic pests (i.e., mosquito larva/pupae, algae etc.). Have all fly lights serviced by vender with pest activity reports on the trending. We currently have approximately 19 lights now but may be adding more. Not expected to exceed more than 30 lights total. Vendor will update all fly lights and bait stations as needed at no cost to the medical center. Have vendor report all chemicals being used upon a contract award. The vendor is to use SDS sheets for cluster fly spraying and Bed bug treatment when reporting the chemicals to the POC. Vendor shall have emergency phone number for after hour calls (i.e., Weekends, Holidays, Evenings and Nights). The vendor is required to be on site within four hours upon being notified of the emergency. The complete spraying of all exterior of buildings that patients are seen in: Buildings Granite (building 31), Patriot (building 28), Birches (building 1), Mountains (building 39), Lakes (building 8), and Horizon (building 88). Add three additional early year cluster fly sprayings per year (see below # s 1 & 2). The additional early spraying shall be determined at a later date / upon award. Vendor will provide all equipment required to complete spraying. Recommend 3 insecticide treatments next year. The first treatment should be scheduled for July15th but should be no later than July 22nd. The next treatment should follow in 3-4 weeks and a third 3-4 weeks after the second. All cluster fly sprayings will be conducted on the weekends during WHEN hours and minimal staff on site. In subsequent years, if there is no further construction activity on the building, the number of treatments probably could be reduced to 2, a month apart. This will be communicated to the contractor if there is a need to decrease the sprayings. Contractor must provide a lift to reach the flashing on the building roofs when spraying for cluster flies that will be no additional cost to the VA. Insect light traps should be checked once every 4 weeks for cluster flies beginning July 1st in case the flies begin emerging earlier than usual. If so, the initial treatment should be moved up, if possible. Bed Bug Protection Program: Spray for Bed Bugs twice a year approximately 17-18 rooms. This number could fluctuate, and spraying should be priced per room and shall be priced as a separate line item per room/per option year. This is for our (RRC) Rehab and (CLC) Long term care area. NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility. Fumigation treatments shall be at no additional costs to the government. B. CALL BACKS: 1. EMERGENCY CALL BACK: The Contractor shall respond and perform IPM Services to correct the emergent condition within four hours after receipt of notification by the Contracting Officer or COR. This call back service shall be accomplished at no additional charge to the Government. 2. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government. C. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to B-02A in the basement of the Granite building (building 31), on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible. The required inspection shall be done bi-weekly. D. SAFETY FACTORS: All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. E. STORAGE OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment are prohibited without the written approval of the COR. F. QUALITY ASSURANCE: Performance Objective Performance Threshold All emergency complaints shall be addressed and corrected within the timeframe specified above. Nonemergent complaints shall be addressed and corrected within the timeframe specified above. Failure to meet prescribed timeframes shall not exceed one time per Quarter. Required Contractor Reporting 1. After each service (scheduled or non-scheduled) contractor personnel shall submit documentation including but not limited to: The name and address of the individual who applied the pesticide. The location, by building and room number where each pesticide was applied. The pest or pests against which the pesticide was applied. The date and time of application. The brand name of the pesticide applied. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide company. The rate of application or amount of the pesticide applied, and the total area treated. 2. The contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract. 3. The Contractor shall furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR. 4. All chemicals will be cleared through the COR s safety department before application on site H. CONTRACTOR PERSONNEL BADGES AND PARKING: 1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COR or designee at the end of each pick up process. 3. The contractor shall be required to comply with all security policies/requirements of the WRJ VA. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. 5. The VA at White River Junction does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. I. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. 1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. 2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the COR or designee. J. Infestations: If a house is full of cockroaches or other bugs, that s an infestation. One or two bugs doesn t count: an infestation means lots of bugs are invading, and it s a huge problem. Also, when plants are attacked by lots of swarming insects, that s called an infestation or plague.