Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

Combined Synopsis Solicitation Togus VAMC Annual Elevator Inspections (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as su... Combined Synopsis Solicitation Togus VAMC Annual Elevator Inspections (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24123Q0406 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. (iv) This requirement is being issued as an open market, veteran owned small business (VOSB) set-aside. The associated NAICS code is 541350 - Building Inspection Services and small business size standard is $10 million. (v) The Government intends to award a firm-fixed price award for Annual Elevator Inspections services at the Togus VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (vi) The Contractor shall provide all resources necessary for Annual Elevator Inspections services IAW the attached Performance Work Statement (PWS). Please see the attached PWS for full requirement details. (vii) The Place of Performance is Togus VAMC as described per the PWS. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Kenya Mitchell at kenya.mitchell1@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is Monday, 20 March 2023 at 5:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (Follow these instructions): Offeror shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Past Performance: Offeror shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the PWS. References may be checked by the Contracting Officer to ensure your company is capable of performing the work IAW the PWS. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the PWS in a timely efficient manner. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the PWS. Contractor shall demonstrate that their technicians meet the qualification standards stated in the PWS. SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer. VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can request a Form 10091 at any time. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021), 852.203-70 Commercial Advertising (MAY 2018), 852.219-73 VA Notice to Total Set-Aside for Certified Services-Disabled Veterans-Owned Small Business (JAN 2023), 852.232-72 Electronic Submission of Payment Requests (NOV 2018), 852.241-71 Administrative Contracting Officer (OCT 2020) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18,52.225-13, 52.232-33, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable Massachusetts Middlesex County WD #2015-4047 Rev 22 122722 posted on sam.gov), 52.222-55, 52.222-62 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due Wednesday, 24 March 2023 by 5:00 PM EST. RFQ responses must be submitted via email to: Kenya Mitchell at kenya.mitchell1@va.gov. Hand deliveries shall not be accepted. (xvi) The POCs of this solicitation is Kenya Mitchell at Kenya.Mitchell1@va.gov ATTACHMENT 1 PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Semi-Annual Inspection Contract Period: Base 1.00 JOB __________________ __________________ 0002 Five Year Full Load Test Contract Period: Base 1.00 JOB __________________ __________________ 1001 Semi-Annual Inspection Contract Period: OY 1 1.00 JOB __________________ __________________ 1002 Annual Inspection Contract Period: OY 1 1.00 JOB __________________ __________________ 2001 Semi-Annual Inspection Contract Period: OY 2 1.00 J0B __________________ __________________ 2002 Annual Inspection Contract Period: OY 2 1.00 JOB __________________ __________________ 3001 Semi-Annual Inspection Contract Period: OY 3 1.00 J0B __________________ __________________ 3002 Annual Inspection Contract Period: OY 3 1.00 JOB __________________ __________________ 4001 Semi-Annual Inspection Contract Period: OY 4 1.00 JOB __________________ __________________ 4002 Annual Inspection Contract Period: OY 4 1.00 JOB __________________ __________________ GRAND TOTAL __________________ ATTACHMENT 2 PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: ATTACHMENT 3 PERFORMANCE WORK STATEMENT DEPARTMENT OF VETERANS AFFAIRS Annual Elevator Inspection GENERAL: This is a non-personnel services contract to provide Elevator Inspection Services. The Veterans Affairs shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Veterans Affairs. Inspections shall be performed Monday-Friday, between the hours of 7am to 3:30pm, any inspections required by the facility to happen outside of these hours so that patient services will not be interrupted will be included as a modification to the contract. Recognized Holidays: The contractor is not required to perform services on holidays. New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day The Contractor shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the COR and/or VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. SCOPE OF WORK: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform elevator inspection services at the Togus VA Medical Center, located at 1 VA Center, Augusta, ME 04330. Five Year Weight Tests shall be performed during the base year. Inspections/CAT 5 testing shall be performed in accordance with the guideline of ASME A17- Safety Code for Elevators and Escalator, ASME A17.1, ASME A17.2, NFPA 101-Life Safety Code, NFPA 99- Healthcare Facilities Code, IBC, and any national and state laws regulating these safety inspections. Qualifications: The Contractor shall be "Fully Qualified" (FSE), which is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in the Section B schedule. The FSEs shall be authorized by the Contractor to perform the inspection services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. Contractor shall submit all safety plans, to include equipment specific Lock-Out Tag-Out procedures, Electrical Safety, and MSDS for any chemicals used, for approval prior to working at the Medical Center. Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. The list of elevators for Togus is attached which includes passenger and freight Elevators. (See Attachment 1 Elevator Inventory) Inspections and certifications shall be performed semi-annually. The first inspection is to be made in March and the second in September. Contractor must coordinate visit with COR. All inspectors for this contract will arrive and work simultaneous as one team, inspectors/inspections will not be spread over multiple weeks/teams during any single inspection cycle. Five (5) Year Weight Test shall be performed no later than November 2023 Togus VAMC The contractor shall provide SEMI- annual elevator inspection at the Togus VA medical Center. The VAMC will coordinate the inspections with the facility s elevator maintenance and repair contractor who will be present and perform the required tasks for the elevator inspections. CAT 5 Testing shall be performed during the base year in 2023. Documentation and Reports: The contractor must submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. The final documentation report shall be on the most current version of VAFORM 10-6166 and will include: Equipment description. General condition of each item inspected. Detailed descriptions of the findings of the inspection and certification procedures performed and recommendations for deficiency abatement. Pass/Fail grade for Five (5) Year Weight Test of each elevator. Such documentation shall meet the guidelines as set forth in section 2 above. The contractor shall provide a written report detailing any deficiencies found during the inspections, the contractor shall notify the COR of any deficiencies found that require the elevator to be taken out of service immediately. If the deficiency can be corrected by the elevator maintenance contractor while the inspection contractor is still on site during the inspection period, then the deficiency will be re-inspected. Any elevator deficiencies that cannot be corrected during the inspection period, the inspection company we be required to return to the site and re-inspect once the repairs have been made. Re- inspection fees, travel costs, and expenses shall be included. The contractor shall provide certificates for each elevator. The certificate shall be sized to fit in the elevator certification frame. 3.0. ARRIVAL (CHECK-IN/CHECK-OUT) REQUIREMENTS: The Contractors shall be required to report to Engineering Service daily to log in and out. This check in/check out is mandatory. Upon check in, ALL members of Contractor group must sign out a Flash badge or Temporary Contractor badge. Badging will need to be completed prior to arrival on campus or first thing upon arrival before beginning contract work. All members of contractor group shall display their badge at all times when on campus in a visible location above the belt line. When the service is completed, the contractor shall document services rendered. The contractor shall be required to log out with Engineering, turn in all badges and submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. Work sites shall be left in the same manner of cleanliness and order in which they were found. Contractor will provide their own waste disposal, if any. 4.0. COMMUNICATIONS Provide the COR with a written report of all on site activities within 2-weeks of each site visit. The COR is to be included in all contract communications. All contract communications will include the number 402-23-146SC in the subject line. 5.0. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site (during or after normal hours of coverage) awaiting the arrival of additional contractor personnel and/or delivery of parts. 6.0. PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective Standard Performance Threshold Method of Surveillance PRS # 1. The contractor shall provide semi- annual testing and certification The contractor provides testing and certification in accordance with ASME A17.1, ASME A17.2, IBC, National and State laws regulating these safety inspections Zero deviation from Standard Periodic Surveillance Elevator List Location Type Manufacturer Identifier B209 Freight OTIS SER. #8BE3609 B202 Freight OTIS SER. #127686 B204 Freight OTIS SER. #224752 B200E Freight Dumbwaiter D.A. MA SER. #20803, #1 B200E Freight Dumbwaiter D.A. MA SER. #20804, #2 B200E Freight Dumbwaiter D.A. MA SER. #20805, #3 B205 #1 Passenger OTIS SER. #LRVF-330615 B205 #2 Passenger OTIS SER. #LRVF-320614 B206 #1 Passenger OTIS SER. #LRVF-750624 B206 #2 Passenger OTIS SER. # LRVF-760624 B209 #1 Passenger OTIS SER # 211 14440615 B203 #1 Passenger ATLAS Job # ESI-85493 B200 #1 Passenger DOVER Contract # B-H0433 B200 #2 Passenger DOVER Contract # B-H0434 B200 #3 Passenger DOVER Contract # B-H0435 B207 #1 Passenger DOVER Contract # B-H0431 B207 #2 Passenger DOVER Contract # B-H0432 B200E #4 Passenger DOVER SER. #CA8201 B200E #5 Passenger DOVER SER. #CA8202 B200E #6 Passenger DOVER SER. #CA8203 B248 #1 Passenger OTIS SER. #270253 B248 #2 Passenger OTIS SER. #270254