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THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of bu... THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of businesses that are capable of satisfying the following work requirements: Statement of Work The Contractor shall provide all supervision, personnel, material, parts, equipment, supplies, labor and transportation in performing preventive maintenance and emergency repair services on the Uninterrupted Power Supply systems in accordance with the Statement of Work, the final award and final approved quote. UPSs provide backup power and allow the transfer critical patient care systems to emergency power. The batteries and UPS s require maintenance in accordance with the manufacturer s specifications. The preventative maintenance shall take place twice per year. The preventative maintenance visits shall be separated by approx. 6 months. The requirement is 2x yearly PM services with software updates. Contract includes repair and 24/7 emergency call back service that includes parts, labor and travel. Call back with 2 hour response time. All parts are included except consumable which include, batteries, capacitors, and complete fan updates. Individual fan failure is included as a repair item. Straight software/firmware updates are covered under this contract and will be part of the PM services. However, software/firmware upgrades that require hardware upgrades in order to function are not covered under this contract and will be handled separately on a case by case basis. Period of Performance: This will be a firm-fixed price, base year + four option years Place of Performance: 1400 VFW Parkway, West Roxbury, MA 02132 Equipment Schedule: Location Building/Room EE# Make Model Serial # Battery Quantity 1 Bldg 2 AB24 203890 Schneider Galaxy ID2042012917 40 2 Bldg 1 PH 179976 Toshiba 4200F 110303889 24 3 Bldg 1 PH 179975 Toshiba 4200F 090201648 24 4 Bldg 1 PH 179974 Toshiba 4200F 121100140 24 5 Bldg 1 GB-106 n/a Toshiba G8000 100300098 30 6 Bldg 3 1B-116 187817 Liebert NXB-30 47J3B00002 24 7 Bldg 1 MRI 145244 GE SG-150 P01504512B892Q 40 8 Bldg 2 A107 168016 Toshiba 4400 151100173 24 9 Bldg 2 A316A n/a Toshiba 4400S3K250XA0 170700377 24 10 Bldg 1 MRI 174139 Eaton 9390-160 EK403CBC05 40 11 Bldg 1 GB-147 187816 Toshiba G8000 170801758 30 1. Emergency Services and Battery Replacement This contract includes the option purchase emergency repair services/parts not covered under the final contract and to purchase and install additional batteries should they need to be replaced. The pricing/quote for the emergency services and/or the battery replacement installation shall be requested at the time of need, in accordance with the labor rates provided below and all work shall be preapproved by the COR and CO prior to commencement of work. Based on the cost of the emergency services and/or battery replacement, and prior to commencement of work, all additional work will be authorized via a Government Purchase Card transaction, a dually signed modification or via an additional separate order accompanied by an authorized obligation number. Emergency Services Labor Rates: Emergency labor hourly rate for normal business hours - $_____. Emergency labor hourly rate for after hours and Saturdays - $_____. Emergency labor hourly rate for Sundays and Holidays - $_____. Parts Discount (if applicable): 5% based on list price 2. General Requirements: Maintenance shall be performed by qualified personnel of applicable manufacturer s UPS. All checks are designed to be performed during off line operation and in the bypass mode. All checks or processes may not be applicable to all equipment types or models. Checks that do not apply will be denoted as N/A on the technician s field report. Visual Inspection Inspect all printed circuit board connections for cleanliness, swab contacts if necessary. Inspect all power connections for signs of overheating Inspect all subassemblies, bridges and legs for signs of component defects or stress Inspect all DC capacitors for signs of leakage Inspect all AC capacitors for signs of leakage Inspect and inventory all customer-owned spare parts Inspect for, and perform as required, any open engineering changes Inspect battery monitoring system, if applicable Internal Operating Parameters DC Ground Detection Offset (if applicable) Inverter leg current average balance (if applicable) Output filter current average phase balance Rectifier bridge current average leg balance AC Protection settings are checked DC Protection settings are checked Input and Output Frequency and Voltage Bandwidth settings are checked Verify DC filter capacitance Verify AC tank and trap filter capacitance Power Supply voltages and waveforms External Operating Parameters System Input Voltages (all phases) System Input Currents (all phases) DC Charging Voltages (float and equalize), record settings, adjust to nominal Rectifier phase on and walk up Inverter phase on and walk up Adjust all panel meters to measured values System Bypass Voltages (all phases) Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable) Outage simulation, and battery capability testing, and verify charger current limit Generator operation and interface verification (if applicable) Environmental Parameters UPS area ambient temperature and condition of ventilating equipment General Cleanliness of UPS Power Module General Cleanliness of UPS area Replace all air filters Clean control panel/CRT screen Battery Cabinet Checks General appearance of Battery System (all types) General cleanliness of Battery System area (all types) Inspect cells for physical abnormalities Inspect all DC connections for abnormalities Battery System area ambient temperature and condition of ventilating equipment For internal batteries only measure and record: Overall battery float voltage Charger output current and voltage Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier Momentary load testing of cells < 100 watts (e.g. 9E, 9x55, not 9330) Monitoring System Parameters Alarm archive review and printing Alarm lamp test-local and remote (if applicable) Replace all open monitor bulbs Inspect battery monitoring system (if applicable) Review Battery Test in history (if applicable) General Customer Consultation Verbal Recommendations General Observations Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing. Battery Maintenance of Battery Equipment includes, and is expressly limited to, those tasks set forth below. Due to the size and type of battery, testing and work procedures vary between battery jars above and below 100 watts per battery; work procedures may vary by UPS or related device and battery type and may be limited by safety requirements. All additional work is not covered under this service contract. A proposal shall be submitted to the contracting officer and shall be billable at the applicable rates. Performed During Each Preventive Maintenance Visit (Below 100W/Jar 100W+/Jar): Measure and Record the following: Individual cell/battery float voltages and overall float voltage Charger output current and voltage AC ripple current and voltage imposed on the battery. Internal ohmic values of each cell/battery or perform continuity test of each cell/battery Connection Resistance of 10% of the inter cell/battery connection Ambient temperature Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier B. Visually inspect conditions and appearance of the following: Connection terminals inter cell/battery connectors, cables and associated hardware Cell/battery covers, containers, and post Battery racks or cabinets and associated components and hardware Cell/battery jar or cover, noting any excessive distortion C. Once Per Calendar Year: Perform cleaning of all accessible surfaces. Measure and record the connection resistance of 100% of the inter cell/battery connections. Re-torque any connection where the resistance is above 20% of the average. D. Reporting Each Preventive Maintenance Visit: The technician(s) will issue the customer a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the customer s site. A detailed report containing all readings and observations will be sent to the customer within five business days. Responses to this RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this RFI, a solicitation announcement may be published. Responses to this RFI are not considered adequate responses for a solicitation announcement. Responses to this RFI are due by November 14, 2022 at 12:00 PM EST time. Responses to this notice shall be submitted via email to issa.shawki@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The NAICS code for this requirement is 811210.