Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Combined Synopsis Solicitation Boston VAMC Kitchen Equipment (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented w... Combined Synopsis Solicitation Boston VAMC Kitchen Equipment (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24122Q1121 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07. (iv) This requirement is being issued as a Services Disabled Veteran Owned Small Business (SDVOSB) set aside-FSS buy. The associated NAICS code is 335210 for Small Electrical Appliance Manufacturing and small business size standard is 1,500 employees. (v) The Government intends to award a firm-fixed price award for Kitchen Equipment at the Boston VAMC as indicated in the Statement of Work (SOW). Please see the attached SOW for full requirement details. Please complete the Price Schedule below and submit with the quote submission. (vi) The Contractor shall provide all resources necessary to provide the Kitchen Equipment IAW the attached SOW. Please see the attached SOW for full requirement details. 1. Scope of Requirement This requirement is to procure: One (1) Dishwasher, Flight Type; FT1000E One (1) Cook Chill Tank; CKHPCC-100 One (1) Pump-Fill Station; CKPF/3 Vendors under this proposal shall provide all equipment, accessories, and manuals. Product delivery will be the responsibility of the Vendors working with the Boston VAMC project management POC, the Vendor will be responsible for coordinating and performing the delivery, removal of old equipment, storage of old equipment, and initial implementation of the ovens. 2. Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of Boston VAMC Protocol the Contractor shall physically sign into (and out of) the facility and obtain a visitor s badge upon every visit. Contractor shall physically check in and out with the COR or designee while on campus Contractor shall receive and place equipment in the pre-arranged designated areas at the Boston VAMC The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards Vendor will coordinate all site visits with the NFS staff at least 24 hours in advance. The vendor will provide warranties stated above from the date of installation. Medical Center s Responsibilities: Providing a single point of contact to work with in planning and implementing the services described. Reconfiguring work around time of delivery to avoid any interruptions to patient meal service Responsible for any structural changes On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Monday thru Friday, excluding Federal Holidays The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the Boston NFS staff. 3. Performance Monitoring The COR shall monitor the performance of this contract. This shall be accomplished by monitoring the component upgrade as well as final performance verification. 4. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) None 5. Other Pertinent Information or Special Considerations Packaging, Packing and Shipping Instructions Shipping costs shall be included in the terms of this contract. Shipping address: The equipment will be delivered directly to the Boston VA Medical Center. Primary POC will be shipping POC. 6. Place of Performance VA Boston Healthcare System 940 Belmont Street Brockton, MA 02301 7. Delivery Schedule The Contractor shall have 120 days to perform all tasks and resolve all issues. Longer if agreed upon by COR. 8. Period of Performance The Contractor shall have 120 days to perform all tasks and resolve all issues. Longer if agreed upon by COR. 9. Additional Requirement: The device we require must meet the following requirements upon delivery: Product will be delivered during normal working hours, between 7:30am and 3:00pm Monday through Friday, excluding Federal Holidays. Documentation which includes a statement acknowledging the invoice and receipt of delivery. The contractor will provide labor to install product and test it to ensure functionality before NFS will accept delivery. The contractor will continue to provide service and support on this product as required in contract. 10. Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. < PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1 EA __________________ __________________ Kitchen Equipment- Dishwasher, Flight Type FT1000E 0002 1 EA __________________ __________________ Kitchen Equipment- Cook Chill Tank CKHPCC-100 0003 1 EA __________________ __________________ Kitchen Equipment- Pump-Fill Station - CKPF/3 GRAND TOTAL __________________ (vii) The Place of Performance is the Boston VAMC and/or CBOC locations as outlined in the SOW. (viii) Submission of Quotes: (1) Quotes: shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors: shall submit their quotes electronically via email to jerry.choinski@va.gov. (3) Questions: shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is August 30, 2022, at 10:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Criteria-Instructions to Offerors The Government will determine the best value to the Government for the formation of this delivery/task order/BPA in accordance with Far Part 8.404(d) and 8.405. The Government is pursuing the lowest overall cost alternative (considering price, price discounts, and administrative costs) that symbolizes to the Contracting Officer the best value, in which the expected outcome provides the greatest overall benefit to the Government. The subsequent evaluation criteria will be used to determine the best value and greatest overall benefit to the Government: Price: including additional discounts off of GSA pricing schedule (follow these instructions): Fill out the solicitation Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Highlight any price reductions from GSA schedule pricing. FAR 4.1102(a) requires a current SAM registration with active status at the time the quote is submitted. Please register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Ensure your representations and certifications are complete in the System for Award Management (SAM) at https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Past Performance (pertinent solely to the requirement sought): The Contracting Officer will complete past performance checks by checking PPIRS (past performance information retrieval system) (http://www.ppirs.gov/), references, and other appropriate government sources as measures of the compulsory determination of responsibility. The following solicitation provisions apply to this acquisition:         852.233-70 - Protest Content/Alternative Dispute Resolution (OCT 2018)         852.233-71 - Alternate Protest Procedure (OCT 2018)         852.252-70 - Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)         852.270-1 - Representatives of Contracting Officers (JAN 2008) The following contract clauses apply to this acquisition:           852.203-70, Commercial Advertising (May 2018)    852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)   852.237-70 CONTRACTOR RESPONSIBILITIES (April 1984)   All quotes shall be sent to jerry.choinski@VA.gov This is a(n) SDVOSB Set-aside, FSS combined synopsis/solicitation for Kitchen Equipment as defined herein.  The government intends to award a Firm Fixed Price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes, must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" quotes shall list exception(s) and rationale for the exception(s). (xv) Quotes shall be received not later than 9/1/2022 at 10:00am EST. All quotes will be emailed to Jerry.Choinski@va.gov with the subject line to include 36C24122Q1121. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Jerry Choinski @ jerry.choinski@VA.gov No later than 8/30/2022 by 10:00 am Eastern Time. Point of Contact (xvi) The POC of this solicitation is contract specialist Jerry Choinski @ jerry.choinski@VA.gov.