Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items Effective Date: 02/01/2022 Description This is a combined synopsis/solicitation for commercial items prepared in accordan... Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items Effective Date: 02/01/2022 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05. This solicitation is set-aside for SDVOSB in accordance with VAAR 852.215-70. Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) Database (http://www.vetbiz.gov). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 Employees. The FSC/PSC is 6515. The VA Healthcare System, located at Edith Nourse Rogers Memorial Veterans Hospital, Building 4 Rehab Clinic, 200 Springs Road, Bedford, MA 01730 is seeking the installation and assembly of the requested equipment in the new Rehab space. The contractor is responsible for ensuring that the equipment is functioning properly once installed and assembled. The Government intends to award a firm-fixed price award for Rehab Equipment at Bedford VAMC. Please see below Statement of Work full requirement details. Please complete Attachment 1 Price Schedule and submit with quote submission. (Final Period of Performance will be established at time of award, dates as seen on the price schedule Attachment 1 are tentative. STATEMENT OF WORK SCOPE OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the following: Deliver all equipment listed in Section 1. Installation and assembly of the requested equipment in the new Rehab space. The contractor is responsible for ensuring that the equipment is functioning properly once installed and assembled Removal of all trash and packaging that the equipment come in 1. EQUIPMENT: The following equipment shall be provided, assembled, and installed by the Contractor in the space determined by the Government. All equipment installed by the Contractor shall be in new condition and fully operational in accordance with manufacturer literature specifications. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment listed below as applicable. Line Item No: Equipment Quantity Unit of Measure 1 081301555 ColPaC Freezer 1 EA 2 081643683 Tri W-G Motorized Height & Width Parallel Bars, 10 Ft., Pearl Grey Base 1 EA 3 081676972 Metron Value Two-Sided Staircase 1 EA 4 081186253 Portable Forma-Splint Pan 1 EA 5 081286186 Rolyan Cotton/Polyester Stockinette, 2" (5.1cm) 1 EA 6 081280627 Rolyan Splint Center 1 EA 7 081561885 Homecraft Padded Transfer Bench 1 EA 8 081106780 Premium Seat Rizer, Elongated, 19-1/2"D 1 EA 9 081345818 Toilet Safety Arm Support 1 EA 10 081148238 Performa Bariatric Plus Hi-Lo Table, Imperial Blue 1 EA 11 081393289 Hausmann Power Hi-Lo Treatment Table, Slate Blue 1 EA 12 7102938 TRITON 6M TABLE BLACK, ADVANCED PACKAGE 1 EA 13 081017532 Hydrocollator Heating Units, Mobile - Includes 24 standard HotPacs 2 EA 14 081663723 SCIFIT Upright and Recumbent Bikes, ISO7000R Recumbent Bike with Premium Seat and Bi- Directional Resistance 2 EA 15 081222306 SCIFIT Upright and Recumbent Bikes, ISO1000 Upright Bike 1 EA 16 081299411 Plyometric Rebounder, Rebounder Package 1 EA 17 081670058 SportsArt T635M Medical Treadmill 1 EA 18 081627488 MJM Universal Therapy Cart 1 EA 19 081526490 Therapy Rehab Weighted Bars, Rolling Storage Cart for 20 Bars 1 EA 20 081239136 Multi-Purpose Weight/Storage Rack with Cabinet, Storage Rack with Cabinet, Set of 16 Weights, and 2 Sets of 10 Dumbbells from 1-10 lbs. each 1 EA 21 081053438 Rolyan Ankle/Wrist Weightss, Full Set of Rolyan Weights, 15 Weights 1 PK 22 081663657 SCIFIT PRO Series Total and Upper Body Exerciser, PRO2 with Premium Seat 1 EA 23 081501907 SportsArt Leg Extension/Curl 1 EA 24 081501915 SportsArt Leg Press/Calf Extension 1 EA 25 081540145 CanDo Kettle Bells, Set of five (5 lb., 7.5lb. 10 lb., 15 lb., 20 lb.) 1 EA 26 081703024 Body Solid 3-Tier Kettlebell Rack with Kettlebells 1 EA 27 081571066 CanDo Standard Weight Dumbbell Set (20 pieces), Dumbbell Set With Wall Rack 1 EA 28 081035013 Rehab Weight Bar Set (1,2,3,4,5lb) 5/PK 1 PK 29 081550086 Therapy Rehab Weighted Bars, 6 lb. 1 EA 30 081034974 Rehab Weight Bars, 7 lb. 1 EA 31 081034982 Rehab Weight Bars, 8 lb. 1 EA 32 081550144 Therapy Rehab Weighted Bars, 9 lb. 1 EA 33 081035005 Rehab Weight Bars, 10 lb. 1 EA 34 081247436 TheraBand Soft Weights, Assorted Pack, Set Of 6 1 PK 35 081692730 Life Fitness Signature Series Dual Adjustable Pulley - Platinum Frame 1 EA 36 7100326 NUSTEP T5XR 1 EA 37 081010701 Shoulder Abduction Ladder 1 EA 38 081561893 Homecraft Shower Chair 1 EA 39 081034396 Poly 3-Shelf Cart, Cart, Gray 4 EA 40 081270479 Performa Power Mat Platform, Imperial Blue, 6' x 8' 1 EA The Contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner. 2. AREAS TO BE SERVICED: (one or all as necessary and appropriate to this contract) Edith Nourse Rogers Memorial Veterans Hospital Building 4 Rehab Clinic 200 Springs Road Bedford, MA 01730 3. INSTALLATION: The Contractor shall provide all labor, materials, tools, equipment and etc. to prepare for and complete the installation of the equipment in the space determined by the Government. Installation dates are to be coordinated in advance with the Contractor and the Bedford VA Medical Center s Rehab and Clinical Engineering Service. All employees of the Contractor and subcontractors shall comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All installation personnel shall be trained by the manufacturer on how to properly install the equipment. Resumes and certifications shall be submitted for review prior to installation. The Contractor shall request information regarding determined installation space construction such as wall blocking and/or stud placement, room dimensions, finish materials, etc. as required to complete a safe and functional installation. The Contractor shall communicate the estimated noise level produced during the installation process to the Bedford VA Medical Center prior to the start of installation. The Contractor shall modify equipment, tools, etc. used during installation and/or installation time of day to ensure the estimated noise level is within the acceptable threshold as communicated by the Government. The Contractor shall be responsible for the safe removal and disposal of all packing materials and related waste generated during installation. 5. TASK FREQUENCY AND INSTRUCTIONS: The work set forth in the Scope of Work shall be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance with the Bedford VA Medical Center s Rehab Service and Clinical Engineering Service. Equipment delivery, installation, and assembly shall occur on the same day determined in advance by the Contractor and the Bedford VA Medical Center s Rehab Service and Clinical Engineering Service. 6. SPECIAL WORK REQUIREMENTS: The Contractor shall comply with any and all Infection Control Risk Assessment requirements deemed appropriate by the Bedford VA Medical Center during all portions of the work set forth in the Scope of Work. The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work. 7. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. 8. ATTACHMENTS: None. 9. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate desig nated park ing areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking viola tions of the con tractor under any con ditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Posses sion of weapons is prohibited. Enclosed containers, including tool kits, shall be sub ject to search. Violations of VA regulations may result in a citation answer able in the United States (Federal) Dis trict Court, not a local district state, or municipal court. 10. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD: The contractor shall comply with the Federal OSHA Blood borne Pathogens Standard. The contractor shall: A. Have methods by which all employees are educated as to risks associated with blood borne pathogens. B. Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens. C. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens. D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract. 11 Records Management Language for Statement of Work (SOW): The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The tentative contract period of performance is 10/17/2022-10/28/2022. Place of Performance/Place of Delivery Address: 200 Springs Road Bedford, MA Postal Code: 01730 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items Nov 2021 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders May 2022 The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)). 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)). 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2022) 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.225-1, Buy American--Supplies (NOV 2021) (41 U.S.C. chapter 83). 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O .s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332). 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) GRAY MARKET ITEMS (APR 2020) (a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors may submit their quotes electronically via email to Alvinia.jenkins@va.gov. (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Price (Follow these instructions): Offeror will complete the Attachment 1 Price Schedule, with offerors proposed contract line-item prices inserted in appropriate spaces. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Vendors may not be considered without an active SAM record at the time of award. Past Performance: The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Capabilities: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner. Contractor shall demonstrate their corporate experience to meet all requirements stated in the Performance Work Statement Provide Specification sheet for proposed wall Due to the urgent requirements, the Contracting Officer reserved the right to use best delivery time in leu of lowest price during evaluation and award. If the requested service falls under your GSA or other type of contract, please provide the GSA or Other contract details. Submission of your response shall be received not later than 10AM 08/11/2022 at Alvinia.jenkins@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Alvinia Jenkins alvinia.jenkins@va.gov The CO of this solicitation is Cory Dionne (Cory.Dionne@va.gov).