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RFI: HIGH-VOLUME INFUSION PUMPS RFI: HIGH-VOLUME INFUSION PUMPS *= Required Field Sources Sought Notice Page 1 of 6 Page 1 of REQUEST FOR INFORMATION (RFI): HIGH-VOLUME INFUSION DELIVERY PUMPS: THIS I... RFI: HIGH-VOLUME INFUSION PUMPS RFI: HIGH-VOLUME INFUSION PUMPS *= Required Field Sources Sought Notice Page 1 of 6 Page 1 of REQUEST FOR INFORMATION (RFI): HIGH-VOLUME INFUSION DELIVERY PUMPS: THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSALS Veterans Integrated Service Network 1 (VISN 1) is seeking information from Infusion Pump Original Equipment Manufacturers (OEM) regarding High-Volume Infusion Pumps. This Request for Information (RFI) is seeking to gather industry information and collecting market research data to guide VISN 1 in its research and evaluation of High-Volume Infusion Pumps available in the market. Initial market research indicates that there are a multitude of high-volume infusion pumps available in the market. VISN 1 is gathering additional information to identify manufacturers, products and related services which can best meet the need of delivering medical infusions. The same information will be gathered from different manufacturers and will be used to develop internal knowledge banks and to formulate end clinical need specifications. This information will be used to formulate future procurements for end-products and services. The purpose of this RFI, which is not a solicitation or procurement, is to gain familiarity with infusion delivery products currently on the market. Responses to this RFI shall be a narrative that addresses each of the questions 1-30 below. While product and service pricing may be included, the information provided does not comprise a bid, offer or proposal. Statement of Need: VA VISN 1 consists of ten (10) campuses throughout New England with over 2000 infusions, controllers, and modules in the inventory, including: syringe PCA (Patient-Controlled Analgesia), ETCO2 (End Tidal Carbon Dioxide), and pump modules. The current infusion pump systems in VISN 1 are approaching the end of useful life for current infusion pump products. VISN 1 is gathering product information on what is currently on the market for infusion pump equipment, systems and services that meet VISN 1 requirements, and which best comply with VA safety standards and safety directives. VISN 1 invites the responses of manufacturers that are capable-of-supplying reliable and resilient infusion systems and services to respond to this RFI. You may include description and information on alternate infusion pump systems in your product line. Please delineate which alternate product you are describing. Please address the following items 1 through 30. Number your responses. Interoperability: Does your device integrate and communicate with Cerner or other EHRs (Electronic Health Records)? Does your device successfully connect to other platforms such as Vocera, Nurse Call Systems (e.g. Rauland), etc.? Please describe your Infusion Pump Brand s network capability, FIPS 142 (Federal Information Processing Standards) compliance, and network/system design. Describe the RFID, WiFi, LAN and VLAN capability of your system. Clinical Use /Functionality: What does the clinical workflow of your Infusion Pump system look like? Supply a graphic of the topology of a deployed system. What are the applications for use? Does your Infusion Pump Equipment support bolus and/or syringe deliveries? Describe in detail, the following technologies, equipment parameters regarding: Ergonomics Ease of Operation Product Weight Portability Ruggedized What cleaning procedures are required for your Infusion Pump? Describe how your system design solves free-flow prevention, occlusion detection and air-in-line detection. What safeguards are incorporated into your Infusion Pump? What consumables are required for safe, effective, and full operation of your infusion pump? Is your system modularized and compatible with other manufacturer consumables (i.e., tubing, syringes, etc.). Which other manufacturers and suppliers? Safety / System Management: Addresses general NCPS concerns regarding Infusion Pumps: What capabilities does your device have regarding ET CO2 monitoring and pump interoperability with the pump? What data analytics features, interoperability and compatibility does your infusion pump have? How does your device effect drug management? Describe how you curate and update drub libraries notes. Please provide the following information regarding your infusion pump: Frequency of Incidents Recalls (dates and outcome). Failures of infusion pumps State MAUDE identifiers. Clinical Engineering Services: How does your Infusion Pump execute location tracking? How are service-needed reminders communicated? What are the maintenance requirements for your infusion pump? What is the Mean-time-Between Failure (MTBF) of your infusion pump? What is the standard warranty on your infusion pumps? What extended warranty do you offer at time of sale? If none state none . (Note: This question relates to your extended product warranty and not to any service, maintenance and support agreement). What Service Training Options are available for your device? Provide the current FDA approval status of your device. If not approved, state the anticipated FDA approval date. Describe how your infusion pump system is scalable, modularized and robust. Additional Information: Do you currently have a commercial subcontracting plan in ESRS (Electronic Subcontracting Reporting System)? If yes, provide the contract number(s). Describe your current compliance with VA and SBA subcontracting goals under VAAR VAAR 852.219-9: VA Small Business Subcontracting Plan Minimum Requirements and FAR 52.219-9. Are you currently participating in the SBA All Small Mentor-Protégé Program? If yes, please also supply the name and UEI of your SBA listed protégé firm(s). 29. Is your infusion pump a US domestic end-product? 30. Is your infusion pump a foreign end-product that meets the requirements of the WTO Government Procurement Agreement? Vendors/Distributors/Manufacturers may be contacted by the Contracting Officer and requested to provide additional information as needed. In your response to this Request for Information (RFI) please address the foregoing specific items; you may be brief in your response (5 to 10 pages) but be comprehensive. Your response is important for the VHA in formulating any ensuing solicitation so you may elaborator as necessary. You may also draw attention to any salient issues. However, please note general marketing information, trade literature and general promotional literature are of less interest than your individuated response. You may include hyperlinks to our product library in your response, however your particular answers to items 1 through 30 are requested. Include the name, address, email phone and fax of the person(s) in your Government Business Office. Include the full corporate name, address, and UEI (Unique Entity Identifier), of the OEM. Refer to this RFI number: 36C24122Q0973 on all communications and in the subject line of your email response. The Department of Veterans Affairs underscores its interest both in new entrants to federal contracting and in the small business (SB) community who may have interest and present immediate capacity in medical infusion pumps. Interested contractors and vendors should monitor www.SAM.gov and Forecast of Opportunities (FCO) for VA requirements and any solicitation that may ensue from this RFI. How to respond to RFI: Please respond to the Contracting Officer below within the RESPONSE DATE/TIME/ZONE listed in the header above. Respond via email only to the Contracting Officer email address below. Responses will receive an acknowledgement from the Contracting Officer. Medical device manufacturers should provide all requested information outlined in this RFI. Your response shall not contain any macros, embedded logic or encryption; preferred file formats are .pdf, .docx, and .jpg. This RFI and the responses hereto comprise acquisition planning and market research information under FAR Part 7 and Part 10. No media will be returned to any respondents of this RFI. Name of Contracting Officer (CO): Deidra Thomas Email: deidra.thomas@va.gov Phone: (802) 296-5119 Service Disabled and Veteran-Owned Small Businesses (SDVOSB and VOSB) contracting with VA are to be registered and certified by the Center for Veteran Enterprise (CVE) if seeking consideration under PL 109-461 (www.vetbiz.gov Vendor Information Pages - VIP) All contractors are required to be registered in the System for Award Management (www.SAM.gov). Consult your State Procurement Technical Assistance Center (PTAC) for technical assistance with these requirements. (http://www.dla.mil/db/procurem.htm). Link to the VA Forecast of Contracting Opportunities: http://www.vendorportal.ecms.va.gov/eVP/fco/FCO.aspx. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. Information provided in response to this RFI does not comprise the basis of any contract or ensuing agreement. Information received shall be shared with members of the Government team to inform the basis of Acquisition Strategy. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.