Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Combined Synopsis-Solicitation for Commercial Items Last Updated: 02/01/22 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal A... Combined Synopsis-Solicitation for Commercial Items Last Updated: 02/01/22 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04. This solicitation is set-aside for Service Disabled Veteran Owned Small Businesses The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 Employees. The FSC/PSC is 6515. VA Boston Healthcare System, Brockton Campus located at 940 Belmont St. Brockton, MA 02301 is looking to purchase forty (40) Hill-Rom Liko furnished Ceiling Lift Systems in various rooms of building 4, CLC in both the 1st and 2nd floor of the C wing at the Brockton Campus of VA Boston Healthcare System. All interested companies shall provide quotations for the following: STATEMENT OF WORK Brockton Campus, 40 Liko Ceiling Lift Installs, Bldg. 4, CLC Phase 2 Patient Privacy Activation Project C wing renovation Department of Veterans Affairs VA BOSTON HEALTHCARE SYSTEM 940 Belmont St Brockton MA 02301 STATEMENT OF WORK (SOW): General Description of Work The contractor shall furnish all labor, materials, equipment, rentals, finishes, support services, temporary power, ventilation/negative air, infection prevention control measures, demolition, safety/PPE, supervision, and disposal necessary to install forty (40) Hill-Rom Liko furnished Ceiling Lift Systems in various rooms of building 4, CLC in both the 1st and 2nd floor of the C wing at the Brockton Campus of VA Boston Healthcare System. The selected contractor shall furnish, deliver, and install forty (40) Liko Lifts Systems to the VA Boston Healthcare System Brockton Campus 940 Belmont St Brockton MA 02301. Loading docks are available and their temporary use shall be coordinated in advance. The timeframe for delivery receipt shall be no later than six (6) weeks following award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Center, the contractor, and the certified installer, especially given the recent delays in shipping and lead times along with the VA Medical center s ability to ensure proper storage space is available on or off site for all materials. General Requirements Contractor shall bear the cost to employ the manufacturers authorized representatives to install, inspect, weight test, and certify lift systems in the following rooms per manufacturer s recommendations. It should be noted that there are 40 total lifts in phase 2, and the rooms listed below are a combination of one, two, and 3 bedrooms. These lifts have a 550lb weight capacity - (32) Total lifts for these below bedrooms) C114, C120, C137, C214, C220 & C237- one bed in room with one (1) lift in each one = 6 C101, C102, C115, C116, C119, C122, C127, C128, C131, C132, C138, C201, C202, C215, C216, C219, C222, C227, C228, C231,C232, C238- two beds in each room with one (1) lift system in each = 22 C129 & C229 two beds in each room with two (2) lift systems per room = 2 C130 & C230 three beds in room with two (2) lift systems per room = 2 These lift systems have an 800 lb. weight capacity (8) Total lifts for these below bedrooms) C117, C118, C217 &, C218: 1 bed per bedroom, 1 lift per bedroom = 4 C126, C133, C226 & C233 2 beds per bedroom, 1 lift per bedroom = 4 SUBMITTALS A. Shop drawings shall show structural supports to the underside of structure. Structural calculations for the support of the track and its attachment to ceiling structure shall be submitted. Shop drawings used in the quoting phase shall be PDFs, and either 2D CAD files or 3D BIM files showing structural support to underside of structure. Shop drawings shall also provide general room layout with bed position and all obstructions to ceiling lift. B. Once the purchase order is accepted by the vendor, a set of stamped drawings shall be provided by the vendor. Shop drawings and structural calculations shall be signed and stamped by a registered structural engineer in the state of installation and shall meet all code requirements in the jurisdiction having authority. Structural engineer shall ensure ceiling minimum structure capacity shall support the loads specified in the shop and installation drawings and be following local structural and seismic codes. C. Shop drawings shall show obstructions such as lights and sprinklers and coordinate their relocation. D. Manufacturer shall provide BIM (Building Information Model) for clash detection. E. Certificates of Compliance from Manufacturer F. Manufacturer's Literature and Data: 1. Lifting Capacity 2. Lifting Speed 5. Vertical Axis Motor 6. Emergency Brake 7. Emergency Lowering Device 8. Emergency Stopping Device 9. Electronic Soft-Start and Soft-Stop Motor Control 10. Current Limiter for Circuit Protection 12. Strap Length 13. All equipment anchors and supports. Submittals shall include weights, dimensions, center of gravity, standard connections, manufacturer's recommendations and behavior problems (e.g., vibration, thermal expansion,) associated with equipment or piping so that the proposed installation can be properly reviewed. G. Individual Room layouts showing location of lift system installation and charging stations shall be approved before proceeding with installation of lifts. H. Manufacturer s Checklist for after installation inspection, and for Lift Installation and Maintenance Checklist. INSTALLATION A. Install ceiling mounted patient lift system as per manufacturer's instruction and under the supervision of manufacturer's qualified representative and as shown on drawings. B. If the distance in between the suspended ceiling and anchors is more than 18 consult with manufacturer to determine if lateral braces will be required. If required, furnish, and install lateral braces. C. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, and would require to be performed on other-than-normal business hours and/or weekends. INSTRUCTION AND PERSONNEL TRAINING Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system equipment. Provide at a minimum, four (4) hours of training, along with electronic and hardcopy of Operations & Maintenance materials, training agenda by a manufacturer authorized representative. Coordinate in advance with VA for a date/time/shift convenient for the VA and end-users. This includes covering all 3 nursing shifts. TESTING Conduct performance test, in the presence of the VA Engineering Manager, Safe Patient Handling Coordinator, independent third-party Inspector of Record (IOR),VA Equipment Mechanic, and a manufacturer's field representative, to show that the patient lift system equipment and control devices operate properly and in accordance with design, specification, and code requirements. INSPECTION Inspection of installed ceiling mounted patient lift systems shall be conducted in accordance with the manufacturer s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07) prior to use for patient movement. Contractor to provide the necessary equipment/weights for weight testing. CONTRACTOR REQUIREMENTS A. Certification for compliance is required for Ceiling Mounted Patient Lift Systems. Certifications shall be provided by the manufacturer who will conduct testing to ensure that the ceiling lift and charging system are safe and in compliance with ISO 10535 & UL 60601-1 B. Inspection of equipment after installation is required prior to use for patient movement. Inspection shall be in accordance with manufacturer s installation checklist and the facilities installation checklist (Patient Safety Alert AL14-07). C. Certification of compliance with VA requirements shall be provided by an independent third party, Inspector of Record (IOR), who will observe installation and manufacturer s testing to ensure that the ceiling structure, ceiling lift, and charging system is safe and compliance with shop drawings, structural calculations, specifications, ISO 10535 requirements, and code requirements. IOR shall be a registered structural engineer in the state of installation; provide structural engineer qualifications for proof. D. Do not store materials and equipment in other than assigned areas Safety & Health Plan: Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor s written safety program goals, objectives, and accident experience goals for this contract should be provided for this specific project scope. The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be provided. Provide 10-hour OSHA certificates for all employees. Provide Activity Hazard Analysis, AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and activity Safety Analyses. Before beginning each work activity, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site) Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Contractor is responsible for furnishing and installing all necessary infection control equipment, product and materials. Fire retardant polystyrene 6-mil thickness meeting local fire codes, dust proof/fire-rated barriers, HEPA equipped negative air machines, exhaust hoses, adhesive walk-off mats, hospital approved disinfectant and portable ceiling access modules. Pre-Construction Risk Assessment Prior to scheduling and/or starting any work, the contractor shall meet with the VA COR, VA Engineering Manager, VA Safety Specialist, VA Infection Control Practitioner, VA GEMS Manager and VA Patient Safety representative to complete a Pre-Construction Risk Assessment for Infection Control, Life Safety, Patient Safety and GEMS determinations. Security Procedures: General Contractor s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site. Coordinate in advance to receive VA issued PIV badges prior to coming on site. No photography of VA premises is allowed without written permission of the Contracting Officer. VA reserves the right to close down or shut down the project site and order General Contractor s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. Parking is restricted to contractor designated parking lots and spots. Coordinate with VA Police. The contractor shall perform all work under this contract in strict accordance with all Federal, State and local safety codes to eliminate the possibility of damage or injury to patients, personnel and equipment or building structures. PERIOD OF PERFORMANCE Vendor is on notice that time is of the essence in the performance of this contract. The timeframe for delivery receipt shall be no later than six (6) weeks following the award of contract, with coordination of specific dates mutually agreed upon by the VA Medical Brockton MA and the selected contractor/manufacturer. PAYMENT SCHEDULE The contractor will bill on completion, inspection, and acceptance of the work. NON-PERSONAL SERVICES STATEMENT Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA COR. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, Obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations. Records Management Language for Statement of Work (SOW): The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items Nov 2021 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2022 The following subparagraphs of FAR 52.212-5 are applicable: 52.204-7, 52.204-16, 52.209-6, 52.211-6, 52.219-28, 52.222-50, 52.223-18, 52.224-3, 52.239-1 All quoters shall submit the following: Quotes All quotes shall be sent to the Contract Specialist, Edward Sullivan edward.sullivan@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: price, past performance, technical, product support, speed of delivery The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: FAR 52.212-1 INSTRUCTIONS TO QUOTERS COMMERCIAL ITEMS North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; Remit to address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments; Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Issuance of purchase order. Quotations should contain the quoter s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government s choice and will not use the formal source selection procedures described in FAR part 15. Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978 If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: ASSIST (https://assist.dla.mil/online/start/). Quick Search (http://quicksearch.dla.mil/). ASSISTdocs.com (http://assistdocs.com). Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office. [Reserved]. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10AM on 07/11/22. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Edward Sullivan Edward.sullivan@va.gov 802-295-9363