Inactive Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

Combined Synopsis Solicitation VA Medical Center, 200 Springs Road, Building # 3, Bedford MA. Duct Cleaning Services (i) This is a combined synopsis/solicitation for commercial items prepared in accor... Combined Synopsis Solicitation VA Medical Center, 200 Springs Road, Building # 3, Bedford MA. Duct Cleaning Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24122Q0105 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. (iv) This requirement is being issued as an open market, Service-disabled veteran-owned and Veteran Owned small business set-aside. The associated NAICS code is 238220 Plumbing, Heating and Air Conditioning Contractors and small business size standard is $16.5 million. (v) The Government intends to award a firm-fixed price award for Duct Cleaning Services for the Bedford, MA VAMC. Please see the attached Statement of Work for full requirement details. Please complete the Price Schedule below and submit with the quote submission. MANDATORY WALK THROUGH: The mandatory walk-through will allow potential bidders to see the site (in person) and ask questions about the facility itself. All questions and answers will be collected (about the site) and shared with all attendees. Multiple walk-through dates may be scheduled depending on the number of potential bidders and to comply with social distancing mandates and any other COVID -19 restrictions. However, potential bidders are only required to attend one walk through. Mandatory walk-through date is scheduled for Wednesday, December 1, 2021 at 11:00 am with Facility POC Cameron Labbree, Cameron.Labbree@va.gov at the following address: Department of Veterans Affairs VA Medical Center 200 Springs Road Bedford, MA 01730 Building # 2 SCREENING, Facility POC Cameron Labbree will meet in Front Lobby VA FACILITY SECURITY REQUIREMENTS: The Contractor shall follow all required security procedures and sign in and out, Contractor personnel shall wear identification badges and must be accompanied by VA staff as deemed necessary. VA grounds and buildings are smoke free. Smoking is PRICE/COST SCHEDULE (vi) The Contractor shall provide all resources necessary to perform Duct Cleaning Services per the attached Statement of Work. Please see the attached SOW for full requirement details. (vii) The Place of Performance as outlined in the SOW is: Department of Veterans Affairs VA Medical Center 200 Springs Road Building # 3 Bedford, MA (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addendums to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008). (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Krisanne.Dernago@va.gov (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is December 6, 2021 10:00AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (Follow these instructions): a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. b. Ensure your representations and certifications are complete in the System for Award Management (SAM)(https://www.beta.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. c. Contractor shall submit any applicable certification for the State of Connecticut d. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013). 852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submission of Payment Requests 852.273-70 Late Offers 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (xii) Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.204-14, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52-222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Applicable), 52.222-42, 52.222-55, 52.222-62 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due December 8, 2021 10:00 AM EST. RFQ responses must be submitted via email to: Krisanne.Dernago@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Krisanne Dernago, Contract Specialist See attached document: Statement of Work See attached document: Wage Determination 2015-4047 Revision 17 See attached: LOS Certification See attached: FAR Class Deviation 52.223-99 Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors