Inactive

Combined Synopsis Solicitation West HAVEN VAMC ASCOM Pinnacle Protection Plan (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, ... Combined Synopsis Solicitation West HAVEN VAMC ASCOM Pinnacle Protection Plan (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24121Q0600 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. (iv) This requirement is being issued as Open Market Unrestricted. The associated NAICS code is 811213 Communication Equipment Repair and Maintenance and small business size standard is $12 million. (v) The Government intends to award a firm-fixed price award for ASCOM Pinnacle Protection Plan at the West Haven VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 ASCOM Service Contract for PP Handset Pinnacle Protection (237 handsets) as described in the PWS. Contract Period: Base POP Begin: 15-Sep-2021 POP End: 14-Sep-2022 237.00 EA __________________ __________________ 0002 Repairs for handsets not on contract. Not To Exceed Amount to be set by the VA at the time of award. Contract Period: Base POP Begin: 15-Sep-2021 POP End: 14-Sep-2022 1.00 YR _________________ To Be Determined GRAND TOTAL __________________ (vi) The Contractor shall provide all resources necessary to ASCOM Pinnacle Protection Plan IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details. (vii) The Place of Performance is as described in the PWS. West Haven VAMC 950 Campbell Ave West Haven, CT 06516 (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020); 52.211-6 Brand Name or Equal (AUG 1999); 852.252-70 Solicitation Provision or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov and Stefanie.Carter3@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 26-Aug-2021 at 8:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price (Follow these instructions): Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. Contractor shall demonstrate their ability to provide the ASCOM Pinnacle Protection Plan as an authorized distributor. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JUN 2020), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71 Evaluation Factor Commitments 852.232-72 Electronic Submission of Payment Requests 852.273-70 Late Offers 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018), 852.242-71 Administrative Contracting Officer (OCT 2020) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Applicable (West Haven Connecticut VAMC New Haven County WD 2015-4127 (Rev-17), 52.222-42, 52.222-55, 52.222-62 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 03-Sep-2021 at 8:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov and Stefanie.Carter3@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov) and Stefanie Carter (Stefanie.Carter3@va.gov).

Inactive

Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain ASCOM Pinnacle Protection Plan This is a Sources Sought notice and not a request for quotes. This reque... Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain ASCOM Pinnacle Protection Plan This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability statement that addresses the specific requirement identified in this Sources Sought, in addition please ensure that you provide your DUNS number. Please provide all responses to Joshua.Gallien@va.gov and Stefanie.Carter3@va.gov and indicate at minimum the following in the subject line 36C24121Q0600 Protection Plan VENDOR NAME and DUNS . Thank you The Veterans Health Administration (VHA) is seeking to obtain ASCOM Pinnacle Protection Plan for the Connecticut VA Medical Center located in Connecticut. The standard of services shall be of quality; meeting or exceeding those outlined in the General Requirements section as described below. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: The purpose of this potential requirement is to establish a 12-month contract to renew the ASCOM Pinnacle Protection plan. Location of Headsets: West Haven VAMC 950 Campbell Ave West Haven, CT 06516 Scope of Work: Supplies and Services for Facility ASCOM Phone services Contractor shall provide all labor, programming, specialized services, and travel necessary to maintain the ASCOM 237 handsets. ASCOM Pinnacle Protection renewal is for the continuation for the current quantity ASCOM 237 Handsets for a period of one year (12 months). Qty. Model Description 1 PPP Handset Pinnacle Protection 237 Handsets ASCOM or authorized local dealer shall have the capability to respond to handset and system failure within one day (24 hours) of notification. Failed devices shall be returned as per Pinnacle ASCOM PINNACLE agreement plan. ASCOM handsets are a patient safety device and shall be in full operation to guarantee quality of care. The Pinnacle Protection Plan (the Plan ) to extend and enhance the standard warranty of the ASCOM wireless system. Under the Plan, the WEST HAVEN VA shall receive enhanced and extended warranty coverage for the ASCOM portable telephones. The Plan shall also cover accidental damage. Coverage and Services Portable Handset Swap Stock ASCOM shall provide WEST HAVEN VA with (2% of total) portable handset(s) to be used to replace defective units during the repair turnaround time throughout the term of the Plan. Accidental Damage ASCOM shall cover repair needs resulting from accidental damage providing the portable telephone is repairable. There are some restrictions noted in this guide. (see Restrictions section in this document). Liquid Damage ASCOM shall cover repair needs resulting from water damage providing the portable telephone is repairable. There are some restrictions noted in this guide. (see Restrictions section in this document). Portable Handset The following portable handsets will be repaired or replaced at no cost during the protection period: Belt Clips ASCOM shall replace defective belt clips covered in the Plan at no additional charge. Software Updates ASCOM shall provide portable handset software updates (enhancements and fixes) for the WEST HAVEN VA to implement at no additional charge. Requirements The initial purchase order for a Product Protection Plan must include a completed Data Form. The Protection Plan number must be included on the return material authorization (RMA) form. This action is required in order to avoid standard repair fees and to help facilitate quick turn-around times. The Protection Plan number must be included with all system expansion orders, including additional portable telephones. Any additional portable telephones purchased for this site will be amended to the plan and priced at a coterminous pro-rate unless a one-year rate is requested. Restrictions Partial system coverage is not allowed. WEST HAVEN VAs may not choose to cover only a portion of the qualifying equipment and portable handsets in the system. Once enrolled in the Plan, the WEST HAVEN VA must cover all newly purchased qualifying equipment and/or portable handsets purchased within the coverage term. This plan does not cover portable handset loss, theft or exposure to biohazards. This plan does not cover damage resulting from natural disasters, fire, acts of war, sabotage, vandalism, riots, lightning surges or other electrical disturbances. Additional Information: The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility. COVID-19 Precautions: Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station. COVID-19 precautions can potentially change at any time; contractors shall be required to follow all current COVID-19 regulations.