Inactive

THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of bu... THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of businesses that are capable of satisfying the following work requirements. The Department of Veterans Affairs, Veteran s Health Administration, Network Contracting Office One (NCO 1) is seeking to award a blanket purchase agreement (BPA). PERFORMANCE WORK STATEMENT VA New England Healthcare System (VISN 1) Emergency Flood Response Services GENERAL Title of Project: Emergency Flood Response Services to provide the initial response to mitigate flooded building structures, components, systems and contents; for the Department of Veterans Affairs, VA New England Healthcare System, Veterans Integrated Service Network 1 (VISN 1). Emergency Flood Response Services include but are not limited to: Initial on-site assessment; mobilizing necessary personnel, equipment and materials; pumping standing water; extracting water from carpets and other porous materials; removing unsalvageable building materials, components, systems, and contents; drying salvageable building materials, components, systems and contents; and cleaning and/or disinfecting water-impacted interior building structures, components, systems and contents. Scope of Work: Provide Emergency Flood Response Services at the following VISN 1 facilities including: Edith Nourse Rogers Veterans Memorial Hospital, Bedford, MA (Level 3 medical complexity facility); VA Boston Health Care System, MA (Brockton, Jamaica Plain and West /Roxbury Divisions (Level 1A facility); VA Connecticut Health Care System, including the West Haven Campus, and the Newington Campus (Level 1A facility); VA Central Western Massachusetts, Northampton, Massachusetts (Level 3 facility); VA Medical Center, Manchester, New Hampshire (Level 3 facility); VA Medical Center, Providence, RI (Level 1C facility); VA Maine Healthcare System, Togus, ME (Level 1C); VA Medical Center, White River Junction, Vermont (Level 2 facility); VA-owned Community Based Outpatient Clinics (CBOCs); and VA-owned Vet Centers and Community Care Centers. Period of Performance: Five (5) year. Task orders will be issued off the blanket purchase agreement (BPA) when services are required. Background: VA Healthcare Facilities within VISN 1 have consolidated requirements for Emergency Flood Response Services to include hospitals, outpatient clinics, administrative buildings and spaces, clinical and biomedical research laboratories, boiler plants, chiller plants, maintenance support buildings, ancillary structures, and other real property identified by the Government. Depending on the areas impacted within the VA health care facility, Emergency Flood Response Services conducted under this contract may also require job-specific Infection Prevention and Control practices and procedures when determined necessary by an Infection Control Risk Assessment (ICRA) developed by the VA and provided with the Task Order. In addition to providing Emergency Flood Response Services to VA Medical Centers (VAMCs), the Contractor shall also be capable of providing services to off-campus properties (e.g., VA-owned CBOCs, Vet Centers, Community Care Centers) for more than one city/town and county in each state (CT, MA, ME, NH, RI and VT). 4. Requirements: For purposes of this contract, Emergency Response is defined as the Contractor commencing an on-site assessment within four (4) hours, 24 hours per day, 7 days per week, 365 days per year (except 366 days for leap years) of receipt of an emergency response request by phone, electronic mail (email), or in person from the VA Contracting Officer (CO). The Contractor shall provide a verbal report to the CO and Contracting Officer s Representative (COR) within one (1) hour of completing the initial on-site assessment that: (1) Describes the scope of water-impacted building structures, components, systems and contents; (2) Recommendations for immediate response actions to mitigate flooding; and (3) An Emergency Flood Response Plan and cost schedule estimates. Upon written or verbal approval of the CO, the Contractor shall commence on-site mitigation activities within four (4) hours, as specified in the agreed-upon Emergency Flood Response Plan and schedule (e.g., removing flood waters and initiating drying response actions); 24 hours per day, 7 days per week, 365/366 days per year; at the specified VAMC, VA-owned CBOC, VA-owned Vet Center, and/or VA-owned Community Care Center. It is anticipated that the initial Emergency Flood Response Plan will become a dynamic document that will require periodic updating as the Emergency Flood Response work proceeds. All scope changes shall require the written approval by the CO, except that under exigent circumstances, the CO can verbally approve emergency actions necessary to preserve life and government property, but this verbal approval shall be ratified in writing by the CO as soon as possible thereafter. The Contractor shall provide all consumable supplies, equipment (including tools, vehicles, apparatus), transportation and personnel (i.e., project management and appropriately trained, accredited and certified forepersons, supervisors, work leaders and workers with applicable accredited training certificates and/or State licenses), regulatory permits and notifications, and waste disposal necessary to perform Emergency Flood Response Services at VISN 1 facilities. Emergency Flood Response Services at VISN 1 facilities must follow applicable Federal and State Occupational Safety and Health Administration (OSHA) laws and their implementing regulations, Federal and State Environmental Protection Agency (EPA) laws/regulations, local environmental and public health laws/regulations; VA and Veterans Health Administration (VHA) requirements set forth in this Performance Work Statement (PWS); any VA facility-specific requirements; and any applicable Local and State business license, general contractor s license, and/or specialty contractor s license (e.g., HVAC duct cleaning contractors). Contractor Qualifications: The Contractor shall have at least three (3) years of professional experience providing Emergency Flood Response Services at VAMCs and ancillary facilities, and/or other comparable (in size and medical complexity) government agency hospitals (e.g. DoD) and/or private sector hospitals and ancillary facilities. Contractor personnel shall have professional knowledge of the practices and procedures of the Emergency Flood Response Services industry as outlined in ANSI/IICRC S500-2015 Water Damage Restoration, Section A.1 Scope including but not limited to: Principles of Water Damage Restoration Microbiology of Water Damage Health Effects from Exposure to Microbial Contamination in Water-Damaged Buildings Building and Materials Science Psychrometry and Drying Technology Equipment, Instruments and Tools Antimicrobial (biocide) Technology Safety and Health Administrative Procedures, Project Documentation and Risk Management Limitations, Complications, Complexities and Conflicts Specialized Experts Structural Restoration Heating, Ventilating and Air-Conditioning (HVAC) Restoration Contents Evaluation, Restoration and Remediation Large or Catastrophic Restoration Projects Materials and Assemblies The Contractor shall be knowledgeable of applicable laws and regulatory requirements for occupational safety and health (OSH), environmental protection, public health; standards and professional reference publications (see Section 21 below) for the Water Damage Restoration industry, and for hospital infection prevention & control; and methods to anticipate, recognize, evaluate, and eliminate, or satisfactorily control environmental health & safety, health care infection prevention & control, and public health hazards, in compliance with applicable regulations and industry standards, using engineering controls, administrative controls, and/or personal protective equipment (PPE) and clothing. The Contractor must at all times throughout the Period of Performance possess sufficient resources to be able to rapidly mobilize sufficient personnel, equipment and materials within the response timeframes specified in Section 4a, to respond to floods impacting up to 200,000 square feet in any one incident, of clinical and/or administrative spaces at VAMC and ancillary facilities within VISN 1. The Contractor must be an Institute for Inspection, Cleaning, and Restoration Certification (IICRC) certified Water Damage Restoration firm and listed in the IICRC Global Locator at https://www.iicrc.org/page/IICRCGlobalLocator . All on-site Contractor personnel performing under this Contract must individually have at least three (3) years of professional experience in the Emergency Flood Response Services industry at their level of performance AND possess the following valid applicable professional accreditations and certification(s) for the type of work being performed from either the Institute for Inspection Cleaning and Restoration Certification (IICRC) or the American Council for Accredited Certification (ACAC) throughout the Period of Performance: IICRC certified technicians in one or more of the following disciplines (see https://www.iicrc.org/page/IICRCCertifications ): Applied Structural Drying (ASD) Technician Commercial Drying Specialist (CDS) Water Damage Restoration Technician (WRT) ACAC certified technicians in one or more of the following disciplines (see https://www.acac.org/cert/programs.aspx ) as appropriate for the project work to be performed: Indoor Environmental Remediation: Council-certified Indoor Environmental Supervisor (CIES) Council-certified Indoor Environmental Remediator (CIER) Structural Drying Certification: Council-certified Structural Drying Supervisor (CSDS) Council-certified Structural Drying Remediator (CSDR) Environmental Infection Control Remediation (when required by project-specific Infection Control Risk Assessment (ICRA) see Section 14: Council-certified Environmental Infection Control Supervisor (CEICS) Council-certified Environmental Infection Control Remediator In addition, all Contractor on-site project personnel must have appropriate current OSHA General Industry (29 CFR 1910) training as applicable for the work being performed including but not limited to: Compressed Gas and Compressed Air Equipment (29 CFR 1910 Subpart M) Electrical Safety (29 CFR 1910 Subpart S) and NFPA 70E Standard for Electrical Safety in the Workplace (current edition) Exit Routes and Emergency Planning (29 CFR 1910 Subpart E) Fire Protection (29 CFR 1910 Subpart L) Hand and Portable Powered Tools and Other Hand-Held Equipment (29 CFR 1910 Subpart P) Hazard Communication (29 CFR 1910.1200) Lockout/Tagout (29 CFR 1910.147) Machinery and Machine Guarding (29 CFR 1910 Subpart O) Occupational Noise Exposure (29 CFR 1919.95) Permit-Required Confined Spaces (29 CFR 1910.146) Personal Protective Equipment (PPE) (29 CFR 1910 Subpart I) Powered Industrial Trucks (29 CFR 1910.178) Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms (29 CFR 1910 Subpart F) Respiratory protection (29 CFR 1910.134) Toxic and Hazardous Substances (29 CFR Subpart Z) Ventilation (29 CFR 1910.94) Walking Working Surfaces (29 CFR 1910 Subpart D) Definitions: ABIH American Board of Industrial Hygiene. 6015 W. St. Joseph, Suite 102, Lansing, MI 48917. 517-321-2638. www.abih.org. Certifies professional industrial hygienists in the comprehensive practice of industrial hygiene, i.e., Certified Industrial Hygienist (CIH). ACAC American Council for Accredited Certification. PO Box 1000 Yarnell, AZ 85362 TEL: (888) 808-8381. https://www.acac.org. Offers various certifications for indoor environmental professionals (IEPs) and IEP Technicians. Some states require ACAC-accredited IEPs. ACGIH American Conference of Governmental Industrial Hygienists. 1330 Kemper Meadow Drive, Cincinnati, Ohio 45240. 513-742-2020. www.acgih.org. AIHA American Industrial Hygiene Association. 3141 Fairview Park Dr., Suite 777, Falls Church, VA 22042. 703-849-8888. www.aiha.org. AFU - Air Filtration Unit Professional quality air filtration unit with sealed High Efficiency Particulate Arrestance (or Air; HEPA) filter system per ANSI/AIHA® Z9.2-2012 Fundamentals Governing the Design and Operation of Local Exhaust Ventilation Systems. HEPA filters shall capture at least 99.97 percent of 0.3-micron diameters per UL 586 High-Efficiency Particulate Air Filter Units (8/14/2009) or equivalent specifications. Replacement HEPA filters shall meet the requirements of DOE-STD-3020-2005 (December 2005) or equivalent specifications. AFUs are used to create a negative pressure differential in the remediation area relative to outside the remediation area, and to and capture airborne spores generated by mold remediation activities. ASCS Air Systems Cleaning Specialist Certification from the National Air Duct Cleaners Association. ASHE The American Society for Health Care Engineering of the American Hospital Association, 155 N. Wacker Drive, Suite 400. Chicago, IL 60606, 312-422-3800, http://www.ashe.org/ . ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers. 1791 Tullie Circle, N.E. Atlanta, GA 30329. 404-636-8400. www.ashrae.org . ANSI American National Standards Institute International, 25 West 43rd Street, 4th floor, New York, NY , 0036. 212-642-4900. www.ansi.org ASTM International 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959. 610-832-9500. www.astm.org . CBOC VHA Community-Based Out-Patient Clinic. CDC/HICPAC Centers for Disease Prevention and Control (CDC) / Healthcare Infection Control Practices Advisory Committee (HICPAC). Publishes the Guidelines for Environmental Infection Control in Health-Care Facilities (2003). https://www.cdc.gov/infectioncontrol/guidelines/environmental/index.html CIH Certified Industrial Hygienist. A professional industrial hygienist who is certified in the comprehensive practice of industrial hygiene by the American Board of Industrial Hygiene (ABIH). CIH/IEP A Certified Industrial Hygienist who also meets the requirements of an Indoor Environmental Professional. CFM Cubic-Feet-Per-Minute, a measurement of volumetric airflow. CFM VA Office of Construction and Facilities Management, Washington, DC. CO Warranted VA Contracting Officer, who has the authority to bind the government in a contract and is the authority in all contractual matters relating to this Blanket Purchase Agreement (BPA) as well as any related design, construction, or other related contracts. The CO has overall responsibility for administration of this BPA, and is authorized to take action on behalf of the Government to amend, modify, or deviate from contract terms, conditions, requirements, specifications, details and/or delivery schedules as may be reasonably necessary from time-to-time in the interest of the Government and is allowable by the Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR). The CO may delegate certain responsibilities to the COR. Containment Area An enclosed area contained to prevent the spread of particulates including dust, microbial growth and spores generated during water damage restoration activities. The containment area consists of one (or when specified in the Task Order) two layers of 6-mil polyethylene sheeting (fire-resistant when specified in the Task Order), and is isolated by physical boundaries to prevent unauthorized entry of personnel and is maintained under negative pressure by utilizing one or more HEPA-filtered local exhaust ventilation (LEV) units as specified by the COR VA CIH/IEP. Contractor Prime or General Contractor COR VA Contracting Officer s Representative. The Task Order (TO) will indicate who is designated as the COR for that project to assist the Contracting Officer in the discharge of contract administration responsibilities. CVI Certified Ventilation Inspector - Certification from the National Air Duct Cleaners Association. DOE U.S. Department of Energy DPH State or Local Department of Public Health Emergency Flood Response Services The process of removing excess water in buildings, and drying or removing impacted building components and/or structures to prevent microbial growth; and cleaning, drying, or removing water-damaged furniture, textiles, personal property and business records. Emergency Flood Response Services are performed by an IICRC-accredited Water Damage Restoration Services contractor guided by ANSI/IICRC S500 Water Damage Restoration - Standard and Reference Guide for Professional Water Damage Restoration (4th Edition, 2015) and other relevant guidance documents (see Section 21 - Professional Reference Publications, Codes and Standards). The VA CIH/IEP may perform oversight of a Emergency Flood Response Services when specified in the applicable TO. EMLAP AIHA Environmental Microbiology Laboratory Accreditation Program Environment / Environmental For purposes of this contract, environment and environmental refer to the indoor environment of a building or other structure, i.e., the built environment. Environmental Information Association, Inc. (EIA), Environmental Information Association. 6935 Wisconsin Avenue, Suite 306, Chevy Chase, MD 20815-6112, 301-961-4999, info@eia-usa.org. EPA U.S. Environmental Protection Agency. FAR Federal Acquisition Regulations. FGI Facilities Guidelines Institute. https://www.fgiguidelines.org/ GEMS Green Environmental Management System (GEMS) program to comply with Federal, State and local environmental protection regulatory requirements. Hazardous Chemical Any substance meeting the definition of hazardous chemical as defined in the OSHA Hazard Communication Standard at 29 CFR 1910.1200. Hazardous Material Any material or substance meeting the definition of a hazardous chemical in 29 CFR 1910.1200; a hazardous waste regulated by the Resource Conservation and Recovery Act (RCRA); a fungicide, herbicide, insecticide, nematicide, pesticide, or rodenticide regulated by the Federal Insecticide, Fungicide and Rodenticide Act of (FIFRA); any pollutant regulated under the National Emission Standard for Hazardous Air Pollutants (NESHAP); any substance regulated under the Toxic Substance Control Act (TSCA); and any substance regulated as a hazardous material by the U.S. Department of Transportation in 49 CFR parts 100 - 185. HEPA High Efficiency Particulate Arrestance (or Air) filter, 99.7% efficient at the 0.3 micron most penetrating particle challenge aerosol size tested in the unloaded state by U.S. DOE or equivalent protocol. A sealed HEPA filtration system is required in local exhaust ventilation (LEV) units and sealed HEPA vacuum cleaners used during water damage restoration and microbial remediation to capture and remove bioaerosols (e,g., mold spores) prior to discharge. HEPA Vacuum A vacuum cleaner with a sealed HEPA filtration system. HUD U.S. Department of Housing and Urban Development. HVAC Heating, ventilation and air-conditioning system. Generally, consists of one or more air-handling units (AHUs), supply air ducts, return air ducts, exhaust air ducts and related components and system controls. ICRA Infection Control Risk Assessment As the term is used by The Joint Commission and The Facilities Guidelines Institute (FGI). IICRC Institute of Inspection, Cleaning, and Restoration Certification, 4043 South Eastern Avenue, Las Vegas, NV 89119. 844-464-4272. www.iicrc.org . IEP Indoor Environmental Professional A person with a bachelors, masters, or doctorate degree from an accredited college or university with a major in bacteriology, biology, mycology, microbiology, engineering, architecture, building construction, occupational and environmental medicine, or related natural or physical scientific discipline; and who has at least eight (8) years specialized experience in conducting and directing indoor mold (microbial) and water damage investigations and assessments, developing mold (microbial) remediation plans and specifications, overseeing mold (microbial) remediation and water damage restoration projects in commercial and/or governmental office buildings, comparable governmental and private sector acute medical/surgical hospitals and related health care facilities, conducting post-remediation final visual inspections and any related surface and air sampling for residual mold (microbial) and dust (particulate) contamination. The IEP shall also have a working knowledge of, and substantial experience in interpreting and applying the professional reference publications listed in Section 21 below, with an emphasis on ANSI/IICRC S500 (Water Damage Restoration) in hospitals and other health care facilities. The IEP shall be certified by the American Council for Accredited Certification (ACAC) as a Council-Certified Indoor Environmental Consultant (CIEC) or equivalent certification that is acceptable to the Government. NOTE: In New Hampshire, the IEP must be a Council-certified Microbial Consultant (CMC). In addition, for assessments and project design for critical care areas of the hospital where sensitive patients are evaluated and treated (e.g., Chemo Infusion Suite, Pulmonary Clinic, MICU, OR, PACU, SICU), the IEP shall also be an (ACAC) Council-certified Environmental Infection Control Consultant (CEICC). Other desirable certifications for the IEP include (ACAC) Council-certified Moisture Control Consultant (CMCC), Council-certified Environmental Thermography Consultant (CETC), and/or Council-certified Fire and Smoke Damage Consultant (CFSC), or equivalent certification(s) that is/are acceptable to the Government. IEP Technician An industrial hygiene professional who has at least an Associate Degree in a relevant physical or life science, engineering, or architecture; and specialized training, certifications, licenses; and at least two (2) years professional field experience in in the Indoor Environmental Quality (IEQ) professional discipline. IEP Technicians working under the direction of a CIH/IEP shall be certified by the ACAC as a Council-Certified Indoor Environmentalist (CIE) or equivalent certification that is acceptable to the Government. Other desirable certifications for the IEP Technician include (ACAC) Council-certified Microbial Investigator (CMI), Council-certified Moisture Control Investigator (CMCI), Council-certified Environmental Thermography Investigator (CETI), and/or Council-certified Fire and Smoke Damage Technician (CFST), or equivalent certification(s) that is/are acceptable to the Government. LEV Local exhaust ventilation unit equipped with a sealed HEPA (99.97%) filtration system, to capture and remove bioaerosols and other airborne particulates prior to discharge. MICU Medical Intensive Care Unit NADCA National Air Duct Cleaners Association. 15000 Commerce Parkway, Suite C Mt. Laurel, NJ 08054. 856-380-6810. https://nadca.com/# NFPA National Fire Protection Association. 1 Batterymarch Park, Quincy, Massachusetts 02169. www.nfpa.org NIOSH National Institute of Occupational Safety and Health. 4676 Columbia Parkway Cincinnati, OH 45226. 513-533-8236 NIST National Institute of Standards and Technology. 100 Bureau Drive, Gaithersburg, MD 20899. 301-975-8000 or 800-437-4385. https://www.nist.gov/ OR Operating Room Suite OSHA U.S. Department of Labor Occupational Safety and Health Administration. OSHA Competent Person (CP): Contractor s on-site foreperson or supervisor capable of identifying hazards in work area, and authorized to take prompt corrective action to eliminate or satisfactorily mitigate identified hazards to comply with applicable OSHA regulations. PACU Post-Anesthesia Care Unit PCRA The Joint Commission Pre-Construction Risk Assessment Standard. PEL OSHA Permissible Exposure Limit. QA/QC Quality Assurance/Quality Control. REL NIOSH Recommended Exposure Limit. Restoration See Water Damage Restoration TJC The Joint Commission. Health care facility accrediting body. One Renaissance Blvd., Oakbrook Terrace, IL 60181, 630-792-5800. www.jointcommission.org (see also Joint Commission Resources at https://www.jointcommission.org/jcr.aspx) TLV® Threshold Limit Value established by the ACGIH. TO Task Order. UL Underwriters Laboratories. 333 Pfingsten Road, Northbrook, IL 60062. 847-272-8000. www.ul.com VA Veterans Administration Comprised of three administrations: Veterans Benefits Administration (VBA), Veterans Health Administration (VHA), and National Cemetery Administration (NCA). VA CIH/IEP The VA s Certified Industrial Hygienist (CIH) who also meet the requirements of an Indoor Environmental Professional (IEP). The VA CIH/IEP is responsible for ensuring the safety and health of VA patients, visitors and staff, and representing the VA s interests throughout the Environmental Remediation and Restoration project life cycle including the pre-project onsite assessment and documentation of existing conditions, environmental remediation/restoration project oversite, and post-remediation verification. VAMC VA Medical Center VAAR VA Acquisition Regulations VHA Veterans Health Administration ISN Veterans Integrated Service Network Applicable Regulations: FEDERAL REGULATIONS: Occupational Safety and Health Administration (OSHA) 29 CFR Part 1910 Occupational Safety and Health Regulations for General Industry U.S. Environmental Protection Agency (EPA) 40 CFR As specified in the applicable Task Order U.S. Department of Transportation (DOT) 49 CFR Part 178 Specifications for Packaging As specified in the applicable Task Order (waste materials) STATE REGULATIONS - As specified in the applicable Task Order. LOCAL REGULATIONS - As specified in the applicable Task Order. VA Requirements: VHA Directive 7701 Comprehensive Occupational Safety and Health Program (May 5, 2017) VHA Directive 7702 Industrial Hygiene Exposure Assessment Program (April 29, 2016) VHA Directive 7707 Green Environmental Management System (GEMS) and Governing Policy Statement (December 29, 2015) VHA Directive 1028 Facility Electrical Power Systems (February 24, 2020) Requires compliance with the latest edition of NFPA 70E: Standard for Electrical Safety in the Workplace These Directives are incorporated by reference as if set forth in full herein. If there are any conflicting provisions between these Directives, this PWS, and applicable regulatory requirements, the most stringent requirements shall apply. Emergency Flood Response Procedures: Pre-Emergency Flood Response Phase: Prior to the start of any Task Order for Emergency Flood Response Services, the Contractor shall: Conduct an assessment of all flooded areas to ascertain the scope and extent of the impacted areas, Document existing site conditions (photographs and field notes) Identify safety and health hazards, and Develop an Emergency Flood Response Plan that provides water damage mitigation and response procedures; worker safety procedures; protection of patient, visitor and staff safety and health; and documentation of environmental parameters (e.g., temperature and humidity levels within the building spaces undergoing Emergency Flood Response activities). The VA may, at its discretion, elect to hire a Certified Industrial Hygienist/Indoor Environmental Professional (CIH/IEP) to conduct an independent site assessment prior to commencement of work by the Contractor. This site assessment may include ascertaining the scope of the impacted areas; documenting existing site conditions (e.g., photographs, field note, moisture levels); identifying safety and health issues for VA patients, staff and visitors; and collect any pre-Emergency Flood Response background indoor environmental samples (air, surface, floodwater) for submission to an environmental microbiology laboratory that is currently satisfactorily participating in the AIHA Environmental Microbiology Laboratory Accreditation Program (EMLAP) at https://www.aihaaccreditedlabs.org/lab-accreditation-programs/environmental-microbiology/ and any floodwater samples to an appropriately and currently accredited (and, when applicable, State-licensed) environmental testing laboratory approved by the VA COR and CO. Emergency Flood Response Phase: The VA COR will: Coordinate the relocation of government property (e.g., furniture) and staff personal effects in the work area with the Contractor Coordinate the recovery, drying and/or proper disposal (including secure shredding) of Protected Health Information (PHI), Personally Identifiable Information (PII) and sensitive information with the facility Privacy Officer, facility Records Administration Officer, and affected Service Chiefs (e.g., VA Police, Office of Inspector General, VA Office of Regional Counsel) When applicable, coordinate site visits with the VA CIH/IEP Contractor personnel shall at-all-times fully cooperate with the VA CIH/IEP, who represents the VA s interests as the subject matter technical expert. Completion of Emergency Flood Response Phase: At the completion of the Emergency Flood Response work, the Contractor shall notify the VA COR and CO that the work area(s) is/are ready for final visual inspection and any final clearance indoor environmental testing and analysis (air, surface) to be performed by the VA or the VA CIH/IEP, to determine if the work area(s) are safe for re-entry by patients, visitors, staff and others (e.g., volunteers). The Contractor s CIH/IEP may, at their discretion, also take indoor environmental samples (air, surface and/or floodwater) in work areas during and at the end of the Emergency Flood Response work at their own expense, to assist them in determining the adequacy of their Emergency Flood Response actions and cleaning/disinfection methods. However, under no circumstances shall the Contractor, or any person retained by the Contractor, obtain indoor environmental samples (e.g., air, surface, floodwater) and submit them to an environmental microbiology laboratory and/or an environmental testing laboratory on behalf of the VA. Only the VA CIH/IEP final visual inspection and final clearance sampling results shall be used for purposes of determining whether the space is safe for re-entry by patients, visitors, staff and others. To ensure scientific reliability of environmental sample date, it is strongly recommended that the Contractor s CIH/IEP submit their indoor environmental samples to an environmental microbiology laboratory that is successfully participating in the AIHA EMLAP, and floodwater samples to accredited/state-licensed water quality laboratories, to ensure the data quality is comparable to the data quality from the samples obtained by the VA CIH/IEP. The VA CIH/IEP, when retained by the VA, will submit a final report to the COR and CO within five (5) working days of completion of their final inspection and receipt of any final clearance indoor environmental sample results, documenting their oversight activities throughout the Emergency Flood Response work. Contractor personnel shall at-all-times fully cooperate with the VA CIH/IEP, who represents the VA s interests as the subject matter technical expert. Required Documentation: The Contractor shall make the following documentation available to the CO and COR immediately upon request at any time before, during and after the Task Order work: Site-specific Health & Safety Plan that meets applicable OSHA standards; and contact numbers for Federal and State OSHA, Federal and State EPA, and State and Local Department of Public Health (DPH) as applicable. Applicable regulatory notifications. Copies of accredited professional training records (initial and most recent refresher) and State licenses, as applicable for the Task Order, for each on-site Contractor manager, foreperson, supervisor, work leader and employee. Copies of applicable OSHA regulatory training records (initial and most recent refresher) as applicable for e...