Inactive

THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of bu... THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of businesses that are capable of satisfying the following work requirements: STATEMENT OF WORK WINDOW WASHING A. GENERAL: Furnish all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein that identify the buildings and the estimated number of windows and screens that require cleaning. A site visit is recommended since some windows may require rappelling to be cleaned. The contractor will be required to replace any window units or fixtures damaged during accomplishment of contracted services. B. WORK HOURS: 1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor s Technical Representative (COTR) prior to any service being performed. 2. National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. C. SPECIFICATIONS: Removing and cleaning screens Cleaning windows (inside and out) Cleaning frames, sills, and sashes (inside and out) Replacing screens after cleaning note some screens are screwed in and tools will be required to remove and replace them. All cleaning tasks shall be accomplished to meet all standards as follows: Remove all paint, dirt, soil and other substances that may be found on the windows. Screens removed for cleaning must be replaced and securely fastened. Some screens may be attached by screws that will require tools to remove. All damages caused by contractor s personnel will be repaired to previously existing condition at contractor s expense. Contractor must follow OSHA guidelines, policies, procedures and directives, as well as fire and safety regulations of the medical center. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. No medical apparatus will be moved without approval. The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. . Contractor personnel must wear identifying clothing, such as caps or shirts with contractor logo while on Medical Center grounds. Contract project manager to submit to EMS, the plan for how areas/rooms are to be serviced each workday. Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. (punch list with Chief of EMS.) Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected. Payment will be withheld unit all areas are cleaned to the satisfaction of the VA. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor s procedures manual and quality control manual. D. HOURS OF OPERATION: Normal business hours are 8:00 a.m. to 4:30 p.m.(adjustable conducive to contractor and facility), Monday through Friday, excluding Federal Holidays. The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday. E. SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. The written work schedule shall be submitted after the contract has been awarded. The work must be scheduled through individuals identified in paragraph 2 of this section. F. QUALITY ASSURANCE: Performance Objective Performance Threshold All screens and windows will be washed according to VA expectations. Contractor will be required to re-clean windows and/or screens not meeting VA s standards. G. CONTRACTOR PERSONNEL BADGES AND PARKING: 1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COTR or designee at the end of each pick up process. 3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR. 5. VA Medical Center Bedford Ma does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee. ANY VA OR DIVISION Note: The below cited data is for information purposes only and is intended to furnish the bidder an approximate number of windows and screens that require cleaning. The successful bidder will be required to clean all windows and screens on buildings identified regardless of the window/screen count. BUILDING AREA # OF WINDOWS # OF SCREENS 1 Inside/Outside 72 72 2 Inside/Outside 236 236 3 Inside/Outside 80 80 4 Inside/Outside 476 476 5 Inside/Outside 173 173 6 Inside/Outside 271 271 7 Inside/Outside 253 253 8 Inside/Outside 128 128 9 Inside/Outside 178 178 10 Inside/Outside 138 138 12 Inside/Outside 94 94 13 Inside/Outside 78 78 14 Inside/Outside 49 49 15 Inside/Outside 93 93 16 Inside/Outside 29 29 17 Inside/Outside 96 96 18 Inside/Outside 79 79 19 Inside/Outside 55 55 20 Inside/Outside 10 10 21 Inside/Outside 61 61 22 Inside/Outside 31 31 27 Inside/Outside 2 2 32 Inside/Outside 21 21 33 Inside/Outside 53 53 35 Inside/Outside 5 5 62 Inside/Outside 216 216 70 Inside/Outside 253 253 78 Inside/Outside 608 608 80 Inside/Outside 121 121 Screens/frames **Note: Includes lobby, foyer, and all automatic doors. Screens require unlocking before cleaning. Contact EMS for key to unlock the screens. Many windows may be without screens. Screens/frames **Note: Contractor will be required to wear protective clothing when entering Bldg. 19 (Textile Care) soiled area when cleaning the windows. The protective clothing will be provided by the VA Textile Care Section.