2 ** AMENDMENT A00001 Chemical Water Treatment Supplies and Service Combined Synopsis Response Due date change and Vendor Questions & Government Answers ** REQ Response date has changed from: (xv) RFQ... 2 ** AMENDMENT A00001 Chemical Water Treatment Supplies and Service Combined Synopsis Response Due date change and Vendor Questions & Government Answers ** REQ Response date has changed from: (xv) RFQ responses are due 22-April-2020 at 11:00 AM EST. RFQ responses must be submitted via email to Joshua.Gallien@va.gov. Hand deliveries shall not be accepted. To: (xv) RFQ responses are due 23-April-2020 at 4:00 PM EST. RFQ responses must be submitted via email to Joshua.Gallien@va.gov. Hand deliveries shall not be accepted. Question 1: Boiler Specifications BTU / Hour output Model and Serial Numbers Answer 1: West Haven- 3-Cleaver Brooks DL-60 31,000 lb./hr. WL-299-1,299-2,299-3. 2-Victory HRSG waste heat co-gen 21,468 lb./hr. 13089-1, 13089-2. Newington - 2-Bigelow B type13,500 lb./hr. 1677, 1678. Zorn Bent tube 12,500 lb./hr. 18595. Question 2: What is the percentage of condensate return? (For both facilities) Answer 2: Newington- 40%, West Haven- 40% Question 3: What is the operating pressure of boilers? (For Both facilities) Answer 3: Newington- 90psi, West Haven- 110psi. Question 4: Is there a feedwater tank or DA tank (what is the temp of tank)? (For both facilities) Answer 4: Newington- 220 . , West Haven- 210 . Question 5: Are there water softeners on makeup water? (or other pre-treatment including RO, Dealkalizers, etc.) (For both facilities) Answer 5: Both - water softeners Question 6: What is the makeup water quality (cond, calcium and total hardness, pH, alkalinity, chlorides, and silica)? (For both facilities) Answer 6: Newington- 4700, 60, 9-10, 40, 0 West Haven- 2800,<0.5 , 8.4, 4/14, 23, 0 Question 7: Do you use an alkalinity builder chemical as well as a standard sulfite, internal treatment (phosphate or polymer), and steamline amine program? (For both locations) Answer 7: Both Yes Question 8: What size chemical containment tanks will easily fit in the mechanical rooms near feed points? (For both locations) Answer 8: Newington- set up for 50 gal West Haven- set up for 50/100 gal Note: both sites have storage tanks. Question 9: Will there be a site visit? Answer 9: Due to the current safety risks associated with COVID 19, no site will be held at this time
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Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Chemical Water Treatment Supplies and Services for West Haven and Newington Connecticut VAMC This is a Sources... Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Chemical Water Treatment Supplies and Services for West Haven and Newington Connecticut VAMC This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain Chemical Water Treatment Supplies and Services for West Haven and Newington Connecticut VAMC. The standard of services shall be of quality; meeting or exceeding those outlined in the General Requirements section below. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements Boiler Plants Chemical Water Treatment Supplies and Services for West Haven, and Newington Connecticut VAMC. Purpose: The purpose of this contract is to establish a Chemical Water Treatment and Service Contract at the West Haven and Newington Connecticut VA Medical Center. The chemical water treatment contractor shall provide all supplies and technical advisory services for proper chemical treatment of boiler plant water and steam to achieve specified results. VACTMC boiler plant employees shall be responsible for continuous feeding of chemicals and performing water tests with oversight by the contractor. Every 3 months at a date and time mutually agreed upon by the Contractor and Contracting Officer Representative (COR) the contractor shall verify the proper operation of non-chemical water treatment systems, which serve the boiler plant, including: feed water deaerator, water softener, and continuous blowdown. The goals are safety, reliability, and longevity of the steam and condensate piping and equipment in the boiler plant, in the steam distribution system and in the various buildings of the VA facility. Place of performance: West Haven VA Medical Center 950 Campbell Ave, West Haven, CT 06516 {5 boilers} Newington VA Medical Center 555 Willard Ave, Newington, CT 06111 {3 boilers} Chemical Water Treatment Contractor Qualifications: The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility. One water treatment specialist who shall be assigned to this contract. The water treatment specialist shall have at minimum five years experience with boiler water treatment programs. The water treatment specialist assigned must be located within 100 miles of the site to enable reasonable response times to request for site visits. The contractor shall operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory. Chemicals and Testing Supplies: The vendor shall provide all chemicals, test kits, test reagents, corrosion coupons, and instructional materials as necessary to comply with all contract requirements. Deliver to the boiler plant supervisor or his/her designate. Chelant-based chemicals are NOT permitted. All chemicals utilized shall conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The VACTMC utilizes boiler steam for food preparation and for humidification. Furnish on site chemical storage containers with secondary containment when needed. Provide bulk delivery service, which delivers the chemicals directly into the onsite storage containers with no assistance necessary from VA employees other than to provide access, all spills, shall be reported to VA employees, All personal shall have and use Personal Protective Equipment (PPE) when transferring or handling chemicals. All existing chemicals, which are suitable for the contract program, shall be utilized prior to the use of any new chemicals, tanks shall be pumped down empty, and cleaned before new chemicals are introduced to the tank or system. Submit MSDS, SDS sheets for all chemicals, test kits or replacements utilized during the performance of services under this contract. The MSDS, SDS sheets shall accompany all delivery of the chemicals, in place at the holding tanks; copies shall be given to both boiler plant supervisors and to the Contracting Officer Representative (COR). All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and shall be immediately removed from; the site when they are no longer needed at the site. Performance Requirements: Total hardness in feed water shall be less than one {1} part per million (ppm). Advise VA personnel on proper softener monitoring and operation. Dissolved oxygen in the feed water shall be seven {7} parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds twelve {12} ppb, provide recommendation to boiler plant supervisor that deaerator shall be inspected and repaired. Prevent embrittlement of boiler pressure vessels. Condition the boiler sludge to obtain effective bottom blow off. Boiler residual of sodium sulfite, 30-60 ppm. Boiler phosphate residual, 20-40 ppm. Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS). Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm. Boiler polymer dispersant residual as recommended by supplier. There shall be no pitting corrosion. There shall be no scale and deposit formation in the boilers. Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting. Control boiler water chemistry to minimize blowdown and thus improve efficiency. Provide steam amine treatment to provide condensate pH of 8.0 8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system. Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year. Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier. On-Site Services: Provide complete written instructions, supplemented by oral instructions and demonstrations, to all boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities, and methods to suit the plant operating parameters, and water treatment performance requirements, and that all testing materiel reflect the new product, copies shall be given to boiler plant supervisors and COR. Provide three two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. Provide one two-hour training session every six months after the contract has been in force for six months, to ensure all boiler plant operators have been instructed and a training log kept. All training courses shall take place at the VA facility and at a date and time mutually acceptable to the vendor and VA. Perform the following tests monthly, provide complete written reports with all test results and or recommendations, chemical usage and or reorders, test kits ordered or changes made, and review reports with plant supervisor, copy s shall be sent to COR for records. Condensate return systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year. Make-up water including soft water, pH, alkalinity, and hardness, total dissolved solids, suspended solids, and silica. Boiler feed water: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feed water dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feed water deaerator performance can be evaluated. Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity. Continuous blowdown systems: Check calibration and settings monthly. Chemical feed systems: Advise plant personals and supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates. Visit the plant weekly during the first two months of the contract. After two months, visit the plant monthly, perform tests listed above, and review daily logs of tests performed by boiler plant personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant, steam, and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to address potential problems. Conduct waterside inspection of boilers, feed water deaerator, and condensate storage tank at least once per year. Coordinate with the COR, boiler and feed water deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel shall prepare equipment for inspection. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service. Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blow off procedures. Test corrosion coupons from condensate lines once per year and provide report. VA personnel shall install, remove, and deliver the coupons to the water treatment specialist. Any deficiencies or problems noted with VA test results or with the water treatment specialist s test, results are to be reported immediately to the plant supervisor and the COR. If problems are found, corrective actions shall be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved. VA Boiler Plant Staff Responsibilities: The plant personnel shall perform routine testing for chemical residuals, conductivity, hardness, alkalinity, pH, chloride, silica, iron and copper, and other tests as recommended by the water treatment specialist. Administrative Requirements: All on site work is to be coordinated with the boiler plant supervisor at least seven (7) days prior to performance of services. All work to be performed during the normal daytime working hours (8:00AM EST to 4:30PM EST) of the boiler plant supervisor, Monday through Friday, excluding National Holidays. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor. Provide information on the normal time delivery time for chemicals. Provide method for emergency chemical deliveries. A laboratory certified by the State shall perform laboratory work. A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Reports shall be submitted in duplicate to the boiler plant supervisor and to the COR. Provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, and 365 days per year. Maintain a toll-free (800) telephone number and e-mail and pager system for 24-hour access. Respond to routine communications within 48 hours with a visit as necessary. Failure to achieve required performance goals shall be justification for termination of contract. Immediately prior to commencing the chemical treatment contract, VACTMC shall arrange for an internal inspection of each boiler by the boiler plant supervisor and the contractor s (chemical supplier) field representative. A visual and written record of the condition of each of the boilers shall be signed by the contractor and the VACTMC representative. Upon termination of the contract, a similar inspection shall be conducted. Any deterioration in the boiler conditions attributable to the contractor s program shall be corrected by the contractor at no additional cost to VA.
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