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Page: 1/ 33 Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Chiller Plant & Related System Components This is a Sources Sought notice and not a request for qu... Page: 1/ 33 Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Chiller Plant & Related System Components This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this notice. The Veterans Health Administration (VHA) is seeking to obtain Chiller Plant & Related System Components services located in West Haven Connecticut medical center. The standard of services shall be of quality; meeting or exceeding those outlined as described below. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: SERVICE AND MAINTENANCE CONTRACT For Chiller Plant & Related Systems Components LOCATIONS: West Haven Campus VACHS 950 Campbell Avenue West Haven, CT 06516 Intent and Requirements: The Contractor shall provide all necessary resources (materials, labor, supervision, test equipment, etc,) necessary to perform services, preventative maintenance and unlimited emergency repairs on the Government owned equipment as listed in the Equipment List (Schedule A) at the VACHS Medical Center West Haven Campus. Contract performance shall be in accordance with current federal, state and local regulations for a base year (12 months) and a potential of three (3) annual option years. The successful Contractor shall possess the necessary technical expertise, licenses and resources required by these contract specifications in order to be considered for contract award. Section II describes the minimum needs that the VACHS shall accept for performance of these services. SECTION I PRICES/COSTS A. Base Requirements: Includes the services required per the contract specifications during the period of this contract. The following applies to services and cost items required to maintain the operation and integrity of the VACHS owned equipment as listed in the Equipment List (Schedule A). Note that time cost does not include cost of the driver s time or transportation and when pricing is per pound, it is per net contents (i.e., excluding container weight). B. Cost specifications: I. Base Year Pricing Labor Units Regular Time per hour Over Time*1 per hour Over Time*2 per hour Holiday Time per hour Technician Engineer Supervisor Mechanic or Pipe Fitter Instructor Over Time *1: 2nd Shift Monday to Friday, Over Time *2: 3rd Shift, Weekends & Holiday Time: All National/ Federal Days Off Supplies Discount Material Discount List Minus: _______% Grand Total All services per Service Contract: $ II. 1st Option Year Pricing Labor Units Regular Time per hour Over Time*1 per hour Over Time*2 per hour Holiday Time per hour Technician Engineer Supervisor Mechanic or Pipe Fitter Instructor Over Time *1: 2nd Shift Monday to Friday, Over Time *2: 3rd Shift, Weekends & Holiday Time: All National/ Federal Days Off Supplies Discount Material Discount List Minus: _______% Grand Total All services per Service Contract: $ III. 2nd Option Year Pricing Labor Units Regular Time per hour Over Time*1 per hour Over Time*2 per hour Holiday Time per hour Technician Engineer Supervisor Mechanic or Pipe Fitter Instructor Over Time *1: 2nd Shift Monday to Friday, Over Time *2: 3rd Shift, Weekends & Holiday Time: All National/ Federal Days Off Supplies Discount Material Discount List Minus: _______% Grand Total All services per Service Contract: $ IV. 3rd Option Year Pricing Labor Units Regular Time per hour Over Time*1 per hour Over Time*2 per hour Holiday Time per hour Technician Engineer Supervisor Mechanic or Pipe Fitter Instructor Over Time *1: 2nd Shift Monday to Friday, Over Time *2: 3rd Shift, Weekends & Holiday Time: All National/ Federal Days Off Supplies Discount Material Discount List Minus: _______% Grand Total All services per Service Contract: $ C. Planned Service Agreement Schedule: The following spreadsheet sections/ items are provided as guides for the scope development and pricing determination only. These spreadsheet sections/ items are provided to support the service requirements associated with the VACHS owned equipment as identified in the Equipment List (Schedule A). The VACHS makes no claim or offers any guaranty to their accuracy or completeness. The Contractor is responsible to reference and comply with the manufacture s recommended preventative maintenance guidelines and service plans for all of the equipment as listed in the Equipment List (Schedule A). The Contractor is responsible to develop a Service Delivery Plan and to meet the conditions and requirements of the contract specifications. 1. General Services Items for the Chiller Plant, Related Systems Components and Reports: # Item 1.1 Annual Startup (March, or April per determination of VACHS FMS) 1.2 Annual Shut Down (Nov or Dec.- per determination of VACHS FMS) 1.2.1 All Scheduled Inspections and/ or Maintenances will be performed between Annual Startup and Annual Shut Down periods. 1.3 Screw Chillers: 1.3.1 All inspections will be performed Monday through Friday during equipment runtime (After Normal Working Hours). 1.3.2 All preventative maintenance to be performed Monday through Friday during normal working hours. 1.4 All Other Equipment: All inspections and/or preventative maintenance to be performed Monday through Friday during normal working hours. 1.5 Emergency Service / Premium Coverage Provide on-site response 24 hours a day, 7 days a week. Contractor will provide dial-in modem support response time within two (2) business hours and onsite service within eight (8) business hours. When Emergency Repair Service is required Contractor will respond within four (4) hours. 1.6 Annual Training: 1.6.1 Class Training: as specified in Section II 1.6.2 Coaching Service: as specified in Section II 1.7 Reports Table 1 1.7.1 Annual Start Up Summary Report (1 Page) 1.7.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 1.7.2 Annual Screw Chiller Operation Inspection Report (1 Page) See Table 2 Reports 1.7.3 Annual Other Equipment Operation Summary Report (1 Page) 1.7.3.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. 1.7.4 Annual Emergency Service Summary Report (1 Page) 1.7.4.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. 1.7.5 Annual Shut down Summary Report (1 Page) 1.7.5.1 General status, findings/deficiencies and corrective action plan/ corrections. Total Annual General Service Cost General Services Items for the Chiller Plant & Related Systems as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 2. Screw Chillers # Item 2.1 Cooling Season Start-up Preparation and Inspection. The following tasks prepare the unit for cooling duties with reliability, safety and efficiency 2.1.1 Checking refrigerant and oil levels 2.1.2 Checking oil sump, oil heaters and temperatures 2.1.3 Checking chilled water flow and flow switch operation 2.1.4 Checking condenser water flow and flow switch operation 2.1.5 Starting the chiller and calibrating all operating controls 2.1.6 Checking refrigerant cycle to verify proper operating balance 2.1.7 Logging operating conditions after system and unit stabilized 2.1.8 Reviewing operating procedures and owner's log with operator 2.2 Operating Season Inspections. The following inspection items ensure the unit is operating reliably and efficiently through the cooling season: 2.2.1 Inspecting chiller and adjusting operating controls 2.2.2 Checking oil and refrigerant levels 2.2.3 Checking operation of lube system 2.2.4 Checking chilled water and condenser water heat transfer 2.2.5 Checking the oil return system 2.2.6 Checking operation of motor 2.2.7 Recording operating conditions 2.2.8 Checking log and reviewing chiller and system operation with operator 2.2.9 Conducting routine maintenance as recommended and required 2.2.10 Logging and reporting repairs and parts that is required 2.3 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: 2.3.1 Checking the Compressor-Motor Assembly for the following items and performing PM Tasks as indicated: 2.3.1.1 Recording voltages 2.3.1.2 Megging and recording motor winding resistance 2.3.1.3 Lubricating open motor 2.3.1.4 Checking the coupling 2.3.1.5 Checking the Compressor Oil System for the following items: 2.3.1.5.1 Conducting analysis of oil at an independent laboratory 2.3.1.5.2 Changing oil dependent on oil analysis results (Disposition of used oil in accordance with applicable laws and regulations to be provided by the Contractor.) 2.3.1.5.3 Changing oil filter and dryers 2.3.1.5.4 Checking heater and thermostat 2.3.1.5.5 Checking all other oil system components including cooler, strainer and solenoid valve where applicable. 2.3.2 Checking Motor Starter and performing the following tasks: 2.3.2.1 Checking all terminals and tightening connections 2.3.2.2 Replacing starter anti-corrosion fluid once every year (Screw Chillers only) 2.3.3 Review the Control Panel for the following Items: 2.3.3.1 Running diagnostic check of Micro Control Panel 2.3.3.2 Checking safety shutdown operation 2.3.3.3 Checking all terminals and tightening connections 2.3.3.4 Checking Display Data accuracy and set points # Item 2.3.4 Checking the Condenser for the following items: 2.3.4.1 Removing one non-nozzle condenser head per chiller and inspecting end sheets 2.3.4.2 Mechanically brush cleaning condenser water tubes 2.3.4.3 Checking the Cooler for the following items: 2.3.4.3.1 Checking refrigerant level 2.3.4.3.2 Checking the System for the following items: 2.3.4.3.3 Conducting a leak check and identifying leak sources for repairs. 2.3.4.3.4 Recording condition of sight glasses 2.3.5 General items included: 2.3.5.1 Repairing insulation removed for inspection and maintenance procedures 2.3.5.2 Cleaning equipment and surrounding area upon completion of work 2.3.5.3 Consulting with the operator 2.3.5.4 Reporting deficiencies and repairs required 2.35.5 Check glycol freeze protection level. Provide full written report from analysis. Does not include additions of glycol or glycol inhibitors of any kind. 2.3.5.6 Inspect & calibrate refrigerant monitor. Repairs to refrigerant monitor not included. 2.4 Reports Table 2 2.4.1 Annual Screw Chiller Cooling Season Start-up, Prep & Inspection Report (1 Page) 2.4.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 2.4.2 Annual Screw Chiller Operation Inspection Report (1 Page) 2.4.2.1 General status, findings/deficiencies and corrective action plan/ corrections. 2.4.3 Annual Screw Chiller Shutdown Inspection and PM Report (1 Page) 2.4.3.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 2 - Total General Annual Cost for Screw Chiller(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 3. Centrifugal Chillers # Item 3.1 Cooling Season Start-up Preparation and Inspection. The following tasks prepare the unit(s) for cooling duties with reliability, safety and efficiency: 3.1.1 Checking refrigerant and oil levels 3.1.2 Checking oil sump, oil heaters and temperatures 3.1.3 Checking chilled water flow and flow switch operation 3.1.4 Checking condenser water flow and flow switch operation 3.1.5 Starting the chiller and calibrating all operating controls 3.1.6 Checking purge unit operation 3.1.7 Logging operating conditions after system and unit stabilized 3.1.8 Reviewing operating procedures and owner's log with operator 3.2 Operating Season Inspections. The following inspection items ensure the unit(s) is operating reliably and efficiently through the cooling season: 3.2.1 Inspecting chiller and adjusting operating controls 3.2.2 Checking purge unit operation 3.2.3 Checking oil and refrigerant levels 3.2.4 Checking operation of lube system 3.2.5 Leak testing high side of system if in positive pressure 3.2.6 Checking the oil return system 3.2.7 Checking operation of motor 3.2.8 Recording operating conditions 3.2.9 Checking log and reviewing chiller and system operation with operator 3.2.10 Conducting routine maintenance as recommended and required 3.2.11 Logging and reporting repairs and parts that is required 3.3 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: 3.3.1 Checking the Compressor-Motor Assembly for the following items and performing PM Tasks as indicated: 3.3.1.2 Recording voltages 3.3.1.3 Megging and recording motor winding resistance 3.3.1.4 Lubricating open motor 3.3.1.5 Checking the coupling on open drive units 3.3.1.6 Checking inlet vane operator and linkage; lubricating where required 3.3.2 Checking the Compressor Oil System for the following items: 3.3.2.1 Conducting analysis of oil at an independent laboratory 3.3.2.2 Changing oil dependent on oil analysis results (Disposition of used oil in accordance with applicable laws and regulations to be provided by the Contractor.) 3.3.2.3 Changing oil filter and dryers 3.3.2.4 Check oil pump and motor operation 3.3.2.5 Checking heater and thermostat 3.3.2.6 Checking all other oil system components including cooler, strainer and solenoid valve where applicable 3.3.3 Checking Motor Starter and performing the following tasks: 3.3.3.1 Checking overload dash pot oil 3.3.3.2 Checking linkage, checking all terminals and tighten connections, cleaning contacts or recommending replacement (Remote Electro-Mechanical Starter is not included in this Agreement) # Item 3.3.4 Review the Control Panel for the following Items: 3.3.4.1 Running diagnostic check of Micro Control Panel 3.3.4.2 Checking safety shutdown operation 3.3.4.3 Checking all terminals and tightening connections 3.3.4.4 Checking Display Data accuracy and set points 3.3.4.5 Reviewing the Purge Unit for the following items: 3.3.4.5.1 Replacing filter dryer 3.3.4.5.2 Cleaning orifice in the liquid feed-line to coil 3.3.4.5.3 Changing the foul gas strainer 3.3.4.5.4 Checking all other components for proper condition and operation; recording pressure control set point 3.3.5 Checking the Condenser for the following items: 3.3.5.1 Removing one non-nozzle condenser head per chiller and inspecting end sheets 3.3.5.2 Mechanically brush cleaning condenser water tubes 3.3.6. Checking the Cooler for the following items: 3.3.6.1 Checking refrigerant level 3.3.6.2 Checking the System for the following items: 3.3.6.3 Conducting a leak check and identifying leak sources for repairs. 3.3.6.4 Recording condition of sight glasses 3.3.7 General items included: 3.3.7.1 Repairing insulation removed for inspection and maintenance procedures 3.3.7.2 Cleaning equipment and surrounding area upon completion of work 3.3.7.3 Consulting with the operator 3.3.7.4 Reporting deficiencies and repairs required 3.4 Reports Table 3 3.4.1 Annual Centrifugal Chiller Cooling Season Start-up, Prep & Inspection Report (1 Page) 3.4.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 3.4.2 Annual Centrifugal Chiller Operation Inspection Report (1 Page) 3.4.2.1 General status, findings/deficiencies and corrective action plan/ corrections. 3.4.3 Annual Centrifugal Chiller Shutdown Inspection and PM Report (1 Page) 3.4.3.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 3 - Total Annual Cost for Centrifugal Chiller(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 4. Absorption Chillers # Item 4.1 NOTE: Only conventional leak testing (nitrogen & trace refrigerant) is required per this contract. Cost for Helium testing with a mass spectrometer is not to be included per this contract. If conventional methods prove unreliable this additional service could be provided as a request item at an additional cost by the COTR or CO. 4.2 Cooling Season Start-up Preparation and Inspection. The following tasks prepare your unit for cooling duties with reliability, safety and efficiency 4.2.1 Recording the Paraflow Equipment operating data, noting condition, temperatures, pressures, performance and unusual noises or vibrations, etc. 4.2.2 Checking and adjusting, if necessary, the Paraflow Equipment operating controls to assure compliance with factory-recommended standards and specifications. 4.2.3 Checking and adjusting, if necessary, solution and refrigerant levels of the Paraflow Equipment to ensure compliance with factory specifications. (Cost of materials, shipping and labor to correct, if necessary, to be included in this contract) 4.2.4 Checking the operation and performance of solution and refrigerant pumps 4.2.5 Checking the operation and performance of purge pump and purging system. 4.2.6 Checking the Paraflow Equipment for leakage/tightness and making recommendations. Only conventional leak testing (nitrogen & trace refrigerant) is required per this contract. Cost for Helium testing with a mass spectrometer is not to be included per this contract. If conventional methods prove unreliable this additional service could be provided as a request item at an additional cost by the COTR or CO. 4.3 Solution analysis and inspection. A Solution inspection is required to ensure reliable and economic operation and consists of the following: 4.3.1 The removal of a solution sample and performance of a laboratory analysis 4.3.2 The addition of inhibitor or other chemicals, as required, based on solution analysis results. (Cost of materials, shipping and labor to be covered in this contract) 4.4 Operating Season Inspections. The following inspection items ensure your unit is operating reliably and efficiently through the cooling season: 4.4.1 Recording the Paraflow Equipment operating data, noting general condition, temperatures, pressures, performance and any unusual noises or vibrations. 4.4.2 Reviewing operating history and past operating reports with the machine operator. 4.4.3 Inspecting the solution and refrigerant pump operation and performance. 4.4.4 Inspecting the purge pump operation and changing the oil if necessary. (Oil is furnished by the Contractor.) 4.4.5 Checking the temperature and pressure gauges for accuracy. 4.4.6 Inspecting all operating controls for proper operation. 4.4.7 Checking all temperature and pressure gauges for proper operation. 4.4.8 Checking chilled water and condenser water flow 4.5 The Energy Source Inspection. These activities are important to ensure that your unit is creating the heat energy necessary to operate in the most reliable, efficient and safe manner possible: 4.5.1 Adjusting the Steam and Condensate valves to insure optimum performance of the Paraflow Equipment (Steam models only). 4.6 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: # Item 4.6.1 Reviewing the Paraflow Equipment operating history and past operating reports with Customer's operating personnel. It is important that this data be kept by/ provided to the Customer to assure Contractor s Service Representative can properly evaluate the Paraflow Equipment condition. 4.6.2 Checking the purge pump operation and changing the oil if necessary (Oil supplied by Customer). 4.6.3 Checking the Paraflow Equipment, low refrigerant temperature cutout and flow switches. 4.6.4 Performing the mechanical tube brushing of condenser and absorber tubes, including head removal and replacement (One absorber head and one condenser head to be removed). 4.7 Reports Table 4 4.7.1 Annual Absorption Chiller Cooling Season Start-up, Prep & Inspection Report (1 Page) 4.7.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 4.7.2 Annual Absorption Chiller Solution Analysis and Inspection Report (1 Page) 4.7.3 Annual Absorption Chiller Operation Inspection Report (1 Page) 4.7.3.1 General status, findings/deficiencies and corrective action plan/ corrections. 4.7.4 Annual Absorption Chiller Energy Source Inspection Report (1 Page) 4.7.5 Annual Absorption Chiller Shutdown Inspection and PM Report (1 Page) 4.7.5.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 4 - Total Annual Cost for Absorption Chiller(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 5. Cooling Towers # Item 5.1 Cooling Season Start-up Preparation and Inspection. The following tasks prepare your unit for cooling duties with reliability, safety and efficiency: 5.1.1 Inspecting the general condition of unit 5.1.2 Cleaning debris from Unit 5.1.3 Cleaning and flushing sump 5.1.4 Checking sump strainer 5.1.5 Checking and adjusting sump water level 5.1.6 Inspecting heat transfer section and reporting on condition 5.1.7 Inspecting spray nozzles or water distribution pans 5.1.8 Checking and adjusting fan belt tension (if applicable) 5.1.9 Checking unit for unusual noise or vibration 5.1.10 Checking fan bearing locking collars 5.1.11 Checking motor voltage and current 5.1.12 Lubricating fan shaft bearings (if applicable) 5.1.13 Lubricating motor base adjusting screw 5.1.14 Checking fan for rotation without obstruction 5.1.15 Checking fan and pump motor for proper rotation 5.1.16 Inspecting gear box oil for water and other foreign materials; changing gear box oil when required (if applicable) 5.2 Operating Season Inspections. The following inspection items ensure your unit is operating reliably and efficiently through the cooling season: 5.2.1 Inspecting the general condition of unit 5.2.2 Cleaning sump strainer 5.2.3 Checking and adjusting sump water level 5.2.4 Inspecting heat transfer section and reporting on condition 5.2.5 Cleaning and inspecting spray nozzles or water distribution pans, minimum Monthly, or as needed, this will include cleaning the top trays on the tower. 5.2.6 Checking and adjusting fan belt tension 5.2.7 Checking unit for unusual noise or vibration 5.2.8 Observing oil level in gear box and adding when necessary (if applicable) 5.2.9 Lubricating fan shaft bearings (if applicable) 5.3 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: 5.3.1 Draining sump and piping 5.3.2 Isolating make-up water from the cooling tower to prevent freezing 5.4 Reports Table 5 5.4.1 Annual Cooling Tower Cooling Season Start-up, Prep & Inspection Report (1 Page) 5.4.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 5.4.2 Annual Cooling Tower Operation Inspection Report (1 Page) 5.4.2.1 General status, findings/deficiencies and corrective action plan/ corrections. 5.4.5 Annual Cooling Tower Shutdown Inspection and PM Report (1 Page) 5.4.5.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 5 - Total Annual Cost for Cooling Tower(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 6. Pumps # Item 6.1 Seasonal Start-up Preparation and Inspection 6.1.1 Checking and cleaning pump strainers if isolation valves are installed and working properly 6.1.2 Starting pumps and verifying proper operation 6.1.3 Measuring pressure drops with the system to verify proper operation, if gauges are available 6.1.4 Inspecting motor - pump coupling connections 6.2 Operating Season Inspections 6.2.1 Checking pump for excessive vibration 6.2.2 Verifying the integrity of the coupling connection between the pump and motor 6.2.3 Inspecting for seal leakage 6.2.4 Recording pressure drop readings if gauges are available 6.3 Annual Shutdown Inspection 6.3.1 Greasing motor bearings 6.3.2 Inspecting coupling connections for condition and proper operation 6.3.3 Perform shutdown services for glycol tanks 6.4 Reports Table 6 6.4.1 Annual Pump Cooling Season Start-up, Prep & Inspection Report (1 Page) 6.4.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 6.6.2 Annual Pump Operation Inspection Report (1 Page) 6.4.2.1 General status, findings/deficiencies and corrective action plan/ corrections. 6.4.5 Annual Pump Shutdown Inspection and PM Report (1 Page) 6.4.5.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 6 - Total Annual General Cost for Pump(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 7. BAC (Baltimore Air Coil) Ice Storage Tanks # Item 7.1 Seasonal Start-up Preparation and Inspection 7.1.1 Fill Ice Storage tanks and verify no leaks 7.1.2 Checking and cleaning pump strainers if isolation valves are installed and working properly 7.1.3 Starting air pumps and verifying proper operation 7.1.4 Measuring pressure drops with the system to verify proper operation, if gauges are available 7.1.5 Inspecting motor - pump coupling connections 7.2 Operating Season Inspections 7.2.1 Fill Ice Storage tanks and verify no leaks 7.2.2 Checking pump for excessive vibration 7.2.3 Verifying the integrity of the coupling connection between the pump and motor 7.2.4 Inspecting for seal leakage 7.2.5 Recording pressure drop readings if gauges are available 7.3 Annual Shutdown Inspection 7.3.1 Greasing motor bearings 7.3.2 Inspecting coupling connections for condition and proper operation 7.4.3 Perform shutdown services for glycol tanks Table 7 - Total Annual Cost for Water Treatment(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 8. Water Treatment # Item 8.1 System Scope: Chiller Plant Condenser Water Loop only (Chiller Water or Closed Loop not included) 8.2 Service Scope: 8.2.1 Visual Inspection of Condenser Water Loop System Components (i.e. Chiller Condenser, Cooling Tower) 8.2.1.1 One chiller inspection per season, coinciding with cleaning of condenser water tubes 7.2.1.2 One deposit analysis per system per year, coinciding with cleaning of condenser water tubes 8.2.2 System Water Tests: 8.2.2.1 Cooling Condenser Water Loop 8.2.2.1.1 Make-up Water 8.2.2.1.1.1 Conductivity 8.2.2.1.1.2 Calcium Hardness 8.2.2.1.1.3 pH and/or Alkalinity 8.2.2.1.2 Tower Water 8.2.2.1.2.1 Conductivity 8.2.2.1.2.2 Calcium Hardness 8.2.2.1.2.3 pH and/or Alkalinity 8.2.2.1.2.4 Inhibitor 8.2.2.1.2.5 Halogen residual 8.2.2.1.2.6 Total Bacteria Count 8.2.3 Clean & calibrate Nalco owned and/or sold or equivalent (same model & manufacturer) control and feed equipment 8.2.4 One corrosion coupon study per season, if applicable 8.2.5 Manage product inventory 8.2.6 Basic written report includes: 8.2.6.1 Visual inspection results 8.2.6.2 Water test results 8.2.6.3 Inventory status 8.2.6.4 Issues and recommended actions 8.2.6.5 Performance trend analysis 8.2.7 Annual business review 8.2.8 Program Administration Manual 8.2.9 Deliver product to all points of use and/or transfer to any base tanks 8.3 Reports Table 7 8.3.1 Annual Water Treatment PM Report (1 Page) * 8.3.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 8.3.2 Annual Water Treatment Normal and Emergency Repair Report (1 Page) * 8.3.2.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. * These reports can be combined into one packet if all pertinent info is provided. Table 8 - Total Annual Cost for Water Treatment(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 9. Flow Meter Calibration # Item 9.1 Service Scope 9.1.1 Calibration and verification of one Controlotron 990 9.1.1.1 Clamp-on Ultrasonic flow meter and totalizing over time to verify accurate flow readings 9.1.1.2 Calibrate and/or zeroing 9.1.1.3 Re-coupling of transducers 9.1.1.4 Report on findings 9.1.2 Verification of one in line turbine 9.2.2.1 Clamp-on Ultrasonic flow meter and totalizing over time to verify accurate flow readings. 9.2.2.2 Report on findings 9.2 Note 1: The Controlotron 990 is obsolete and no longer supported by the manufacturer. A limited amount of repair parts are still available for the Controlotron 990 flow meter. Labor & material for items not identified on the Equipment List (Schedule A) will be separately reviewed and approved for labor and materials required by the CO or authorized COTR before services are rendered. Purchase Order number shall be issued before work may commence. 9.3 Note 2: Repair or calibration capability for the in line turbine meter is not required per contract specification. Labor & material for items not identified on the Equipment List (Schedule A) will be separately reviewed and approved for labor and materials required by the CO or authorized COTR before services are rendered. Purchase Order number shall be issued before work may commence. 9.4 Reports Table 8 9.4.1 Annual Flow Meter PM Report (1 Page) * 9.4.1.1 General status, findings/deficiencies and corrective action plan/ corrections. 9.4.2 Annual Flow Meter Normal and Emergency Repair Report (1 Page) * 9.4.2.1 Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. * These reports can be combined into one packet if all pertinent info is provided. Table 9 - Total Annual General Cost for Flow Meter Calibration(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 10, 11 or 12 Section II Service Cost Breakdown 10. Chiller Plant Monitoring # Item 10.1 Contractor shall provide 24 hour emergency on-call support to assist with the operation of the central chiller plant, related to the following equipment that is controlled by the Andover Control System / Semen s: *Note: the Energy Management Contract overlaps some of the Andover System/Semen s monitoring and sensing components, but contractor will be required to either communicate and or assist contractor assigned. 10.1.1 York Steam Absorber 10.1.2 York Centrifugal Chiller 10.1.3 York Screw Chillers for Ice Storage 10.1.4 Auxiliary Chiller Plant Equipment that is controlled by the Andover Control/Semen s System 10.2 During normal chiller plant operation contractor shall perform the following services: 10.2.1 Observe Chiller Plant operation to confirm Ice-Build starts as intended in the evening 10.2.2 Observe Chiller Plant operation to confirm Ice-Build finishes as intended in the morning 10.2.3 Observe Operation of the Chiller plant throughout the day and adjust chilled water supply temperature as required 10.2.4 Review Peak Electric Demand on a daily, monthly and seasonal basis 10.2.5 Decide when it is most economical to operate the Centrifugal Chiller during the Peak Hours of the day (Our ability to make recommendations regarding the operation of...