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THIS SOURCES SOUGHT REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of po... THIS SOURCES SOUGHT REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of potential qualified contractors that are able to meet the requirements of the following Statement of Work: Maintenance, Inspection, and Testing of the Electrical Power Distribution System 1. Introduction: This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as Maintenance and Testing in this document, hereafter. This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all components shall meet all requirements stated in Section 2 of this SOW. This SOW describes the requirements to establish maintenance and testing reports. 2. Qualifications of Contractors: Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. NFPA 70E, Standard for Electrical Safety for the Workplace. NFPA 110, Standard for Emergency and Standby Power System. OSHA Standard 29 CFR 1910, Subparts I & S. International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers, but are the responsibility of the contractor. VHA Directive 1028, Electrical Power Distribution System E. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. 3. Summary of Work: The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications. See attachment for list of electrical equipment that shall be maintained and tested. Infra-Red Scanning: This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system: Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Deliverables: A. Provide complete written report of the work. Information shown in the report shall be as following: Company s name, address, telephone & FAX numbers. Name and signature of contractors who perform the maintenance and testing. VA Work Contract Number, name and number of VA Contracting Officer. Date and Time of work. Copies of contractors valid licenses, professional and training certificates. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items. Test data. Reference materials such as equipment manufacturer s specifications, coordination study, etc. Remarks on conditions of electrical equipment. List all deficiencies, if any. Recommended corrective actions, if any. Submit digital record of the complete written report to VA Contracting Officer within seven (7) calendar days of visit. C. Submit two (2) hard copies of the complete written report, and one (1) electronic version of the report in Microsoft Word and PDF format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. Requirements: Prior to the start of any work, contractor shall provide their written work plan for the project including: Concept for scheduling work including plan for limiting disruption to the Dietetics Service during normal operating hours and any requirements for work outside normal VA business hours. Description of their approach to complete the project and meet all requirements. Design development meetings with Construction Committee and VA Medical Center Staff All the work shall be performed to industry standard, or better, by qualified personnel and in conformance with VA standards and state requirements. Personnel shall be fully licensed or certified for the trades being performed where these trades are licensed by the state or by the governing association for that trade or specialty. Submit documentation on licenses or certifications on request. Safety and Health: All project personnel working on site are required to have safety training appropriate to their work. A minimum of the ten hour (10 hour) OSHA class is required for all construction personnel working on site. The Contractor is required to have a Competent Person, as defined by OSHA, on site at all times while any work is in progress. Contractor and all Subcontractors shall comply with all VA safety and health Policies, including but not limited to: Personal Protective Equipment Fire Safety and Hot Work permits Lock Out/Tag Out Confined Space Entry Fall Protection Electrical Safety Hazardous Materials/Workers Right to Know Act Penetration Permits, assuming FRR separation may be in place prior to this work Security - including badges, keys, and parking. Infection Control Program Documentation of compliance, including Daily Reports, will be required. Submit training and other advance documentation before start of work and prepare other reports daily for each day that work is underway. Personal Identity Verification of Contractor Personnel (October 2006) The Contractor shall comply with agency personal identity verification (PIV) This PIV process typically requires all workers to complete forms in advance of entering the VA Medical Center, to present two official forms of identification, to submit finger prints and background checks, etc depending on the nature of the project and the length of construction. The approval process typically requires five business days before access can be approved. Waste Disposal/Recycling: Hazardous waste resulting from the demolition, if any, shall be delivered to VA Building 5 under the supervision of the GEMS coordinator. Other Hazardous waste, if any, shall be correctly disposed of by the Contractor at no additional cost to the VA (provide a copy of the manifest, and other documentation to COR). Other waste including rubbish and C&D - The Contractor, at no cost to the VA, shall properly dispose of (construction and demolition) debris off site. Store, label waste and containers and dispose of waste in full compliance with EPA, NFPA and VT AEC requirements. An MSDS shall be maintained at the work site for all chemicals and hazardous materials brought onto the VA property. Employees using such materials shall use required PPE and shall be familiar with the hazards, disposal, storage and emergency response including spill and fire procedures, etc. Contractor is responsible for compliance with EPA and VT requirements related to use, storage, disposal and emergency response including spill and fire procedures, etc. for all hazardous materials utilized in this project. Place of Performance: All work will take place at the West Roxbury VAMC located at 1400 VFW Parkway, West Roxbury, MA 02132-4927 Period of Performance: 4 Weeks. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought notice are not considered adequate responses for a solicitation announcement. Responses to this sources sought/RFI are due by 9 am EST time on March 19, 2020. Responses to this notice shall be submitted via email to issa.shawki@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The NAICS code for this requirement is 221122 and a small size standard of 1,000 employees.