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Sources Sought Notice Page 1 of Sources Sought Notice Sources Sought Notice *= Required Field Sources Sought Notice 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for... Sources Sought Notice Page 1 of Sources Sought Notice Sources Sought Notice *= Required Field Sources Sought Notice 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC), on behalf of VHA, is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The Period of Performance will be from date of award for a base period of 12 months with four 12-month option periods. The SAC in conjunction with VHA is seeking a qualified source to provide A-dec® (Brand Name only) Dental Delivery Units and Chairs on an agency wide basis. VA intends to award a Single Award Requirement Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503 to suppliers of this equipment. Vendors will be required to deliver Dental Delivery Units and Chairs to VA medical centers and facilities located in the Continental United Status (CONUS) or Outside of Continental United Status (OCONUS). Delivery requirements shall be specified under each individual order. The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 Dental Equipment and Supplies Manufacturing and the associated size standard is 750 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to: Kimberly.Lemieux@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the A-dec® Dental Delivery Units and Chairs product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Dental Units and Chairs facilitate dental examination, treatment, and/or minor surgical procedures performed in dental clinics. The A-dec 511B dental chair is uniquely designed to meet the complex physical needs of the Veteran population, particularly the 69.5% who experience spinal and musculoskeletal disabilities. These conditions often limit mobility, flexibility, and the ability to tolerate traditional dental seating positions. What sets the A-dec 511B apart is its exceptionally low base-down position, which adjusts down to 13.5 inches from the floor. This low-height capability is a critical feature in the VA clinical setting. It enables easier and safer transfers from wheelchairs, mobility devices, or standing positions reducing the risk of falls or strain on both patients and clinical staff. Additionally, the chair s adjustability supports optimal ergonomic positioning for providers while maintaining patient comfort and safety. For Veterans with limited range of motion, spinal fusion, degenerative joint disease, or postural instability, the chair's low entry point and smooth articulation greatly enhance their ability to access dental care with dignity and minimal discomfort. In essence, the A-dec 511B enhances clinical accessibility, safety, and treatment quality, making it a vital component in a modern VA dental operatory equipped to serve a population with high rates of physical disability. The Contractor must provide an authorized distributor letter with their response. The objective is to provide A-dec® brand to Dental Delivery Units and Chairs to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. The following Contract Line Items are being considered: Contract Line Item# Brand Part Number Description 0001 A-dec 511 A-dec 511 chair 0002 A-dec V0073.0004 Formed F02 upholstery 0003 A-dec V0073.0002 Sewn S02 upholstery 0004 A-dec V0040.0001 Floor Box,Contoured,511 0005 A-dec V0037.0002 Duplex, Duplex Air/WTR QD 0006 A-dec V0042.0002 Foot Switch, 8 Function, w/Cable, Gray3 0007 A-dec 532pro A-dec 532pro Traditional Delivery System with DS7 Control Pad 0008 A-dec 533pro A-dec 533pro Continental Delivery System with DS7 Control Pad 0009 A-dec V0267.0001 Tubing, HDPC, Silicone, 6 Pin, Quick CON 0010 A-dec V0267.0006 Tubing, HDPC, Silicone, 5-hole FO Bulb, Quick CON 0011 A-dec V0267.0002 Tubing,HDPC,Silicone,4 Hole,Quick CON 0012 A-dec V0053.0009 Control module EMC-703 0013 A-dec V0267.0102 KL 703 LED motor and tubing 0014 A-dec 54.0838.00 Motor, Electric HDPC,KL 703 0015 A-dec V0267.0092 Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing 0016 A-dec V0158.0004 Newtron SLIM HDPC, Lighted Ultrasonic 0017 A-dec V0196.0001 Ultrasonic Tip Starter Kit Satelec 0018 A-dec V0267.0106 Cavitron Steri-Mate 360 0019 A-dec V0070.0016 Tray Holder Assy 0020 A-dec V0573.0001 Stainless steel tray, standard 0021 A-dec 541pro A-dec 541pro 12 O'Clock DUO INSTM 0022 A-dec V0053.0009 Control module EMC-703 0023 A-dec V0267.0103 KL 703 LED motor and tubing 0024 A-dec V0267.0077 Cavitron Steri-Mate 360 0025 A-dec V0267.0093 Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing 0026 A-dec V0060.0006 300W 120V Power Supply 0027 A-dec 551sta A-dec 551sta Chair-Mount Assistant's Instrumentation - 3 position holder 0028 A-dec V0030.0004 Long Arm 0029 A-dec V0087.0007 Additional 11mm HVE and Holder 0030 A-dec V0004.0014 Curing LT Kit,Mini LED,Gray3,117 IN 0031 A-dec V0462.0001 Holder Only for Curing Light 0032 A-dec V0403.0001 Dual turret configuration 0033 A-dec V0090.0002 Support link 0034 A-dec 545sta A-dec 545sta 12 o'clock Assistant's instrumentation Worksurface and Instrumentation 0035 A-dec V0007.0005 Assistant's Control Pad CP5 0036 A-dec V0070.0025 Standard Tray Holder 0037 A-dec V0003.0009 QD for Self-Contained Water 0038 A-dec V0003.0008 QD for Air 0039 A-dec V0060.0016 Power Supply Connector Kit,545sta to 511 0040 A-dec V0060.0010 25W 120V Power Supply 0041 A-dec 572L A-dec 572L LED Dental Light, Radius Mt 0042 A-dec V0094.0003 511 Chair MT Kit 0043 A-dec 574L 574L central cabinet-mount LED light 0044 A-dec 575L 575L wall/side cabinet-mount LED light 0045 A-dec 576L 576L ceiling-mount LED light 0046 A-dec 577L 577L track-mount LED light 0047 A-dec 482 A-dec 482 Monitor Mount 0048 A-dec V0118.0015 Handle 0049 A-dec V0118.0015 Lower Support Arm for 482 (No Light) 0050 A-dec 521 A-dec 521 doctor's stool 0051 A-dec V0083.0004 521 Armrests 0052 A-dec 522 A-dec 522 assistant's stool 0053 A-dec V0474.0001 A-dec 522 Backrest 0054 A-dec INSTALLATION Chair package Installation 0055 A-dec DEINSTALLATION De-Installation 0056 A-dec Deinstall/tradein De-installation + trade in 0057 A-dec BLANKETWRAP1 Blanket Wrap Service 1-4 chairs 0058 A-dec BLANKETWRAP5 Blanket Wrap Service 5-9 chairs 0059 A-dec BLANKETWRAP10 Blanket Wrap Service 10-19 chairs 0060 A-dec BLANKETWRAP20 Blanket Wrap Service 20-30 chairs 0061 A-dec Cabinets Custom Cabinets The Department of Veterans Affairs (VA) is seeking vendors who can provide A-dec® Dental Delivery Units and Chairs as listed above commodities which meet all the following salient characteristics. SC 1-6 applies to CLINs 1-6 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 1 Dental Chairs and Delivery Units must have a minimum chair capacity of 500 lbs. patient weight without the chair. Literature Review SC 2 Dental Chairs and Delivery Units base must be able to lower to 13.5 inches Literature Review SC 3 Dental Delivery Unit and Chairs must have an Integrated pick-up tube system for water source Literature Review SC 4 Dental Delivery Units and Chair must be able to accommodate both right and left-handed provider positions Literature Review SC 5 Dental Chairs and Delivery Units must be able to swivel with a minimum of 60 degrees (30 degrees each side of center) Literature Review SC 6 Dental Chairs and Delivery Units must have a multi-position arm rest that will accommodate entrance and exit from the chair to and from a wheelchair. Literature Review SC 7-10 applies to CLINs 7-40 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 7 Dental Chairs and Delivery Units must have antimicrobial silicone waterlines Literature Review SC 8 Dental Delivery Units must have a minimum 5+ holder position(s). Literature Review SC 9 Dental Chairs and Delivery Units must be able to be able to accommodate a dedicated line integrated ultrasonic system. Literature Review SC 10 Dental Chairs and Delivery Units must have a digital touchpad that can chair position, control water and speed levels to handpieces, air venting, and power to the ultrasonic scaler (if a scaler is requested). Literature Review SC 11 applies to CLINs 41-53 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 11 Dental Chairs and Delivery Units must have an integrated LED light that can be chair mounted and has a touchless sensor option, with auto turn-on and at least two intensity settings and a cure safe mode light setting Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the A-dec® Dental Delivery Units and Chairs (Brand name only) can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If Distributor provide full name, business size and address of manufacturer. Distributors must be authorized as certified by the OEM with a current date. Third-party Distributors will be ineligible for award. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Any options for trade-in of existing equipment Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.