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Sources Sought Notice Page 1 of Sources Sought Notice Page 8 of 8 Sources Sought Notice *= Required Field Sources Sought Notice Page 7 of 8 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This i... Sources Sought Notice Page 1 of Sources Sought Notice Page 8 of 8 Sources Sought Notice *= Required Field Sources Sought Notice Page 7 of 8 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Dental Delivery Units and Chairs. The SAC in conjunction with VHA is seeking a qualified source to provide brand name or equal to A-dec® Dental Delivery Units and Chairs on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this Robotic Surgical Systems. Vendors will be required to deliver Dental Delivery Units and Chairs to VA medical centers and facilities located in the Continental United Status (CONUS) or Outside of Continental United Status (OCONUS). The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 Dental Equipment and Supplies Manufacturing and the associated size standard is 750 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to: Kimberly.Lemieux@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE Dental Units and Chairs facilitate dental examination, treatment, and/or minor surgical procedures performed in dental clinics. The A-dec 511B dental chair can rotate (swivel) to any position within 30° either side of center (60° total). The chair swivel brake restricts rotation of the chair to keep the chair from moving during a procedure. The A-dec 511B dental chair utilizes the integrated Deluxe Touchpad, and the Standard Touchpad to control the chair positioning (Base up and down, Back up and down). These functions can also be controlled with the use of an optional foot switch. The A-dec 511B chair was developed using pressure mapping to achieve a contour back that eliminates most hot spots (pressure points) to achieve superior patient comfort. The patient population served by the VA healthcare systems routinely present with more severe disabilities than the general population. Wheelchair-bound and obese patients are common. As a result, VA dental providers routinely state that the dental chair patient lift capacity is critical for serving their patient population. The 500lb maximum patient load of the A-dec 511B dental chair is most in the industry. The chair has a height range of 13.5 to 31.5 . The A-dec 511 dental chairs have a Seamless (Non-absorbent) Upholstery that allows for cleaning with disinfectant written into the IFU (Instructions For Use). The dental delivery unit can be configured for rear or side delivery both left and right, can accommodate or be adaptable for both electric and/or air driven handpiece lines, and integrates instrumentation mounts, assistant s holders, lights, a foot control and an adjustable electric chair adaptable to correct body positioning of the patient during the examination, treatment or cleaning of patients teeth. The A-dec 532B delivery system utilizes the integrated digital Touchpad to finely control all available ancillary devices that are configured in the delivery headed, including, but not limited to: an electric micro-motor, a Cavitron Ultrasonic, or a Satelec Piezo Ultrasonic Instrument. The A-dec delivery system utilizes a silicone handpiece tubing (AlphaSan® Antimicrobial tubing) unique to A-dec. The following Contract Line Items are being considered: Contract Line Item# Brand Part Number Description 0001 A-dec 511 A-dec 511 chair 0002 A-dec V0073.0004 Formed F02 upholstery 0003 A-dec V0073.0002 Sewn S02 upholstery 0004 A-dec V0040.0001 Floor Box,Contoured,511 0005 A-dec V0037.0002 Duplex, Duplex Air/WTR QD 0006 A-dec V0042.0002 Foot Switch, 8 Function, w/Cable, Gray3 0007 A-dec 532pro A-dec 532pro Traditional Delivery System with DS7 Control Pad 0008 A-dec 533pro A-dec 533pro Continental Delivery System with DS7 Control Pad 0009 A-dec V0267.0001 Tubing, HDPC, Silicone, 6 Pin, Quick CON 0010 A-dec V0267.0006 Tubing, HDPC, Silicone, 5-hole FO Bulb, Quick CON 0011 A-dec V0267.0002 Tubing,HDPC,Silicone,4 Hole,Quick CON 0012 A-dec V0053.0009 Control module EMC-703 0013 A-dec V0267.0102 KL 703 LED motor and tubing 0014 A-dec 54.0838.00 Motor, Electric HDPC,KL 703 0015 A-dec V0267.0092 Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing 0016 A-dec V0158.0004 Newtron SLIM HDPC, Lighted Ultrasonic 0017 A-dec V0196.0001 Ultrasonic Tip Starter Kit Satelec 0018 A-dec V0267.0106 Cavitron Steri-Mate 360 0019 A-dec V0070.0016 Tray Holder Assy 0020 A-dec V0573.0001 Stainless steel tray, standard 0021 A-dec 541pro A-dec 541pro 12 O'Clock DUO INSTM 0022 A-dec V0053.0009 Control module EMC-703 0023 A-dec V0267.0103 KL 703 LED motor and tubing 0024 A-dec V0267.0077 Cavitron Steri-Mate 360 0025 A-dec V0267.0093 Newtron Slim B.LED Ultrasonic HDPC, Ctrl, Tubing 0026 A-dec V0060.0006 300W 120V Power Supply 0027 A-dec 551sta A-dec 551sta Chair-Mount Assistant's Instumentation - 3 position holder 0028 A-dec V0030.0004 Long Arm 0029 A-dec V0087.0007 Additional 11mm HVE and Holder 0030 A-dec V0004.0014 Curing LT Kit,Mini LED,Gray3,117 IN 0031 A-dec V0462.0001 Holder Only for Curing Light 0032 A-dec V0403.0001 Dual turret configuration 0033 A-dec V0090.0002 Support link 0034 A-dec 545sta A-dec 545sta 12 o'clock Assistant's istrumentaiton Worksurface and Instrumentation 0035 A-dec V0007.0005 Assistant's Control Pad CP5 0036 A-dec V0070.0025 Standard Tray Holder 0037 A-dec V0003.0009 QD for Self-Contained Water 0038 A-dec V0003.0008 QD for Air 0039 A-dec V0060.0016 Power Supply Connector Kit,545sta to 511 0040 A-dec V0060.0010 25W 120V Power Supply 0041 A-dec 572L A-dec 572L LED Dental Light, Radius Mt 0042 A-dec V0094.0003 511 Chair MT Kit 0043 A-dec 574L 574L central cabinet-mount LED light 0044 A-dec 575L 575L wall/side cabinet-mount LED light 0045 A-dec 576L 576L ceiling-mount LED light 0046 A-dec 577L 577L track-mount LED light 0047 A-dec 482 A-dec 482 Monitor Mount 0048 A-dec V0118.0015 Handle 0049 A-dec V0118.0015 Lower Support Arm for 482 (No Light) 0050 A-dec 521 A-dec 521 doctor's stool 0051 A-dec V0083.0004 521 Armrests 0052 A-dec 522 A-dec 522 assistant's stool 0053 A-dec V0474.0001 A-dec 522 Backrest 0054 A-dec INSTALLATION Chair package Installation 0055 A-dec DEINSTALLATION De-Installation 0056 A-dec Deinstall/tradein De-installation + trade in 0057 A-dec BLANKETWRAP1 Blanket Wrap Service 1-4 chairs 0058 A-dec BLANKETWRAP5 Blanket Wrap Service 5-9 chairs 0059 A-dec BLANKETWRAP10 Blanket Wrap Service 10-19 chairs 0060 A-dec BLANKETWRAP20 Blanket Wrap Service 20-30 chairs 0061 A-dec Cabinets Custom Cabinets The Department of Veterans Affairs (VA) is seeking vendors who can provide A-dec® Dental Delivery Units and Chairs as listed above or equal commodities which meet all the following salient characteristics. SC 1-6 applies to CLINs 1-6 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 1 Dental Chairs and Delivery Units must have a minimum chair capacity of 450 lbs. patient weight without the chair. Literature Review SC 2 Dental Chairs and Delivery Units must be able to lower to 14 inches Literature Review SC 3 Dental Delivery Unit and Chairs must have an Integrated pick-up tube system for water source Literature Review SC 4 Dental Delivery Units and Chair must be able to accommodate both right and left-handed provider positions Literature Review SC 5 Dental Chairs and Delivery Units must be able to swivel with a minimum of 60 degrees (30 degrees each side of center) Literature Review SC 6 Dental Chairs and Delivery Units must have a multi-position arm rest that will accommodate entrance and exit from the chair to and from a wheelchair. Literature Review SC 7-10 applies to CLINs 7-40 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 7 Dental Chairs and Delivery Units must have antimicrobial silicone waterlines Literature Review SC 8 Dental Delivery Units must have a minimum 5+ holder position(s). Literature Review SC 9 Dental Chairs and Delivery Units must be able to be able to accommodate a dedicated line integrated ultrasonic system. Literature Review SC 10 Dental Chairs and Delivery Units must have a digital touchpad that can chair position, control water and speed levels to handpieces, air venting, and power to the ultrasonic scaler (if a scaler is requested). Literature Review SC 11 applies to CLINs 41-53 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION OFFEROR SC CROSS-WALK (PAGE#) SC 11 Dental Chairs and Delivery Units must have an integrated LED light that can be chair mounted and has a touchless sensor option, with auto turn-on and at least two intensity settings and a cure safe mode light setting Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the A-dec® Dental Delivery Units and Chairs (or equal) can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.