Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition C... 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Ultrasound Guided Fusion Biopsy System. The SAC in conjunction with VHA is seeking a qualified source to supply brand name of Philips Healthcare UroNav MR and associated equipment or equal on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Ultrasound Guided Fusion Biopsy System to VA medical centers and facilities Nationwide including OCONUS. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission. Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to: Alex.Beck1@va.gov Kimberly.Lemieux@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK The Philips Healthcare UroNav MR or equal is an Image-guided computer-aided stereotactic surgical system designed to aid in the performance of minimally invasive biopsy procedures by combining medical imaging, dedicated computer software, and surgical instrument tracking systems for guidance. The systems provide surgeons with real-time, three-dimensional (3D) positioning and orientation of surgical instruments relative to the patient s anatomy on a video display during the biopsy without the use of an endoscope. Biopsy-image guided stereotactic systems provide medical images that show the location of the instruments in real time during the biopsy. One or more imaging modalities, such as computed tomography (CT) and/or magnetic resonance imaging (MRI), may be used in the procedure. Dedicated image-guided stereotactic systems intended for particular procedures such as breast, bronchi, and prostate biopsies are available. The following Contract Line Items are being considered: Contract Line Item# Brand Part Number Description 0001 Philips 784039_NCSA320 UroNav 4 Fusion Biopsy 0002 Philips 784039_NCSA431 Transperineal Stepper Biopsy 0003 Philips 784039_NCSA432 Freehand Transperineal Biopsy 0004 Philips 784039_NCSA425 UroNav 4 System Upgrade In-center 0005 Philips 784039_NCSA426 UroNav 4 System Upgrade 0006 Philips 784039_NCSA427 UroNav 4 SW Upgrade In-Center 0007 Philips 784039_NCSA428 UroNav 4 SW Upgrade 0008 Philips 784039_FCS0011 Pole Cart 0009 Philips 784040_NCSA433 UroNav 4 Add Options: Trial License 0010 Philips 784040_NCSA431 UroNav 4 Add Options: Transperineal Stepper Biopsy 0011 Philips 784040_NCSA432 UroNav 4 Add Options: Freehand Transperineal Biopsy 0012 Philips 784040_NCSA377 UroNav 4 Add Options: Stepper Floor Stand 0013 Philips 784040_NCSA378 UroNav 4 Add Options: Stepper Rail Support 0014 Philips 784040_NCSA380 Stepper, Hitachi C41L47RP 0015 Philips 784040_NCSA379 Stepper, BK 8848/E14CL4b 0016 Philips 784040_FCS0011 Pole Cart 0017 Philips 78053-NCSA025 UroNav Starter Sets: Str Set, GE, E8C/E8CS/IC5-9-D 0018 Philips 78054-NCSA026 UroNav Starter Sets: Str Set, PHC, C9-5ec 0019 Philips 78054-NCSA027 UroNav Starter Sets: Str Set, PHC, C10-4ec 0020 Philips 78054-NCSA039 UroNav Starter Sets: Str Set, BK, 8808E/8818/E14C4t 0021 Philips 78054-NCSA040 UroNav Starter Sets: Str Set, BK, 8819/E10C4 0022 Philips 78054-NCSA041 UroNav Starter Sets: Str Set, SMS, EC9-4 0023 Philips 78054-NCSA042 UroNav Starter Sets: Str Set, SMS, MC9-4 0024 Philips 78054-NCSA043 UroNav Starter Sets: Str Set, BK, 8848/E14CL4b 0025 Philips 78054-NCSA050 UroNav Starter Sets: Str Set, Hitachi, C41V 0026 Philips 78054-NCSA052 UroNav Starter Sets: Str Set, Hitachi, C41L47RP 0027 Philips 78054-NCSA434 UroNav Starter Sets: Str Set, Transperineal 0028 Philips 784014-FCS0140 UroNav Consumable Parts: Sensor, Universal (3) 0029 Philips 784014-FCS0054 UroNav Consumable Parts: Clip, GE E8C/E8CS/IC5-9-D (25) 0030 Philips 784014-FCS0105 UroNav Consumable Parts: Clip, PHC, C9-5ec (25) 0031 Philips 784014-FCS0135 UroNav Consumable Parts: Clip, BK, 8808E/8818/E14C4t (25) 0032 Philips 784014-FCS0136 UroNav Consumable Parts: Clip, BK, 8819/E10C4 (25) 0033 Philips 784014-FCS0137 UroNav Consumable Parts: Clip, BK, 8848/E14CL4b (25) 0034 Philips 784014-FCS0164 UroNav Consumable Parts: Clip, Siemens, EC9-4 (25) 0035 Philips 784014-FCS0165 UroNav Consumable Parts: Clip, Siemens, MC9-4 (25) 0036 Philips 784014-FCS0146 UroNav Consumable Parts: Clip, Hitachi, C41V (25) 0037 Philips 784014-FCS0147 UroNav Consumable Parts: Clip, Hitachi, C41L47RP (25) 0038 Philips 784043-NCSA397 UroNav DynaCAD 5 Prostate 0039 Philips 784043-NCSA398 UroNav DynaCAD 5 Breast & Prostate 0040 Philips 784045-NCSA415 UroNav DynaCAD 5 Add Prostate to Breast (if already own breast) 0041 Philips 784044-NCSA422 UroNav DynaCAD 5 for Urology 0042 Philips 784043-NCSA410 UroNav DCAD 5 Prostate Upgr - In cntr 0043 Philips 784043-NCSA411 UroNav DCAD 5 B&P Upgr - In cntr 0044 Philips 784043-NCSA413 UroNav DynaCAD 5 Prostate Upgr 0045 Philips 784043-NCSA414 UroNav DynaCAD 5 B& P Upgr 0046 Philips 784043-FCS0367 UroNav DCAD 5 Addnl Concurrent User 0047 Philips 784043-FCS0369 UroNav DynaCAD 5 Addn'l Prostate Conn 0048 Philips 784044-FCS0370 UroNav DCAD 5 Addnl Urology User 0049 Philips 784046-NCSA423 UroNav DynaCAD 5 Test License, Rad 0050 Philips 784048-FCS0366 Rack Server HW 0051 Philips 784048-FCS0365 DynaCAD Tower Server Hardware 0052 Philips 890432 Invivo Solutions Service - Gold - covering Part# 784039-NCSA421 (1 year) - parts and factory repair labor cost for defective systems - transport cost for receiving systems back after repair (one leg of freight cost) - next day delivery for smart set of field replaceable parts, including related transport cost - immediate access to remote applications & tech support (standard office hours) - on-site technical support (time, material and travel cost) - 1 time period of 2 days per year on-site application training (not valid for SensaVue) - System tune-up service up to 2 times / year, on customer request - free updates for DMS Software, which comprises enhancement of existing feature packages - 25% discount on upgrades for DMS Software with new feature packages 0053 Philips 890434 Invivo Solutions Service - Silver - covering Part# 784039-NCSA431 (1 year) - parts and factory repair labor cost for defective systems - transport cost for receiving systems back after repair (one leg of freight cost) - next day delivery for smart set of field replaceable parts, including related transport cost - immediate access to remote applications & tech support (standard office hours) - 1 time period of 1 day per year on-site application training (not valid for SensaVue) - free updates for DMS Software, which includes enhancement of existing feature packages 0054 Philips 890434 Invivo Solutions Service - Silver - covering Part# 784039-NCSA432 (1 year) - parts and factory repair labor cost for defective systems - transport cost for receiving systems back after repair (one leg of freight cost) - next day delivery for smart set of field replaceable parts, including related transport cost - immediate access to remote applications & tech support (standard office hours) - 1 time period of 1 day per year on-site application training (not valid for SensaVue) - free updates for DMS Software, which includes enhancement of existing feature packages 0055 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA396 Contract Type: Low (1-4 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0056 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA396 Contract Type: Medium (5-10 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0057 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA396 Contract Type: High (11-25 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0058 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA397 Contract Type: Low (1-4 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0059 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA397 Contract Type: Medium (5-10 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0060 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA397 Contract Type: High (11-25 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0061 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA398 Contract Type: Low (1-4 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0062 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA398 Contract Type: Medium (5-10 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. 0063 Philips 890436 Invivo Solutions Service - Custom - covering Part# 784039-NCSA398 Contract Type: High (11-25 Scanner Connections) - Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support - 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue) - System SW tune-up service up to 2 times / year, on customer request. -Free updates for DMS Software, which comprises enhancement of existing feature packages. -Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes. -25% discount on upgrades for DMS Software with new feature packages. -Software Re-Installation Fee Coverage. The Department of Veterans Affairs (VA) is seeking vendors who can provide Philips Healthcare ultrasound Guided Fusion Biopsy System as listed above or equal commodities which meet all the following salient characteristics. CLIN s 0001-0003, 0038-0041 apply to the following SC s SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Image Guided Fusion Biopsy System with real-time imaging interface Literature Review SC 2 Capability to use three different approaches for prostate biopsy: Transrectal, Freehand Transperineal and Stabilized Transperineal Literature Review SC 3 Ability to fuse pre-biopsy MR images of the prostate with live Ultrasound Images Literature Review SC 4 Software package and interface to allow for collaboration with radiology for a streamlined workflow to store, review and manage data. Literature Review SC 5 FDA 510(k) Approved Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.