Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Combined Synopsis/Solicitation Notice SUBJECT* NX EQ Refrigerators: Air Curtain GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 22408-2697 36C10G24R0046 10-23-2024 11:59PM EASTERN TIME, NEW YORK, U... Combined Synopsis/Solicitation Notice SUBJECT* NX EQ Refrigerators: Air Curtain GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 22408-2697 36C10G24R0046 10-23-2024 11:59PM EASTERN TIME, NEW YORK, USA 30 DAYS AFTER THE RESPONSE DATE N SDVOSB 4110 333415 U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 Contract Specialist Alex Beck Alex.Beck1@va.gov SOLICITATION NUMBER* RESPONSE DATE/TIME/ZONE ARCHIVE RECOVERY ACT FUNDS SET-ASIDE PRODUCT SERVICE CODE* NAICS CODE* CONTRACTING OFFICE ADDRESS POINT OF CONTACT* PLACE OF PERFORMANCE ADDRESS Nationwide POSTAL CODE COUNTRY ADDITIONAL INFORMATION AGENCY S URL https://www.va.gov/opal/sac/index.asp VA | OALC | OPAL | SAC Alex.Beck1@va.gov Contract Specialist URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Solicitation Number: 36C10G24R0046 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, -Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 36C10G24R0046 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-06, dated 30 July 2024. Requirement Description: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has a requirement to purchase Refrigerators: Air Curtain to deliver patient care at its VA Medical Centers around the country. The Air-Curtain Refrigerator (ACR) is designed for institutional use, allowing the door to be kept open during food tray assembly. Multi-directional air flow creates a "curtain" of cold air that allows the door to remain open during mealtime tray assembly. Airflow is directed across the cabinet opening to keep hot air out and cold air in. ACRs are designed to maintain cold food at temperatures of 41°F or less while the door is open. Designed for mobility and greater stability, ACRs are equipped with casters and a refrigeration condensing unit mounted at the bottom of the cabinet. A single award Requirements Contract will be awarded IAW FAR 52.211-6 Brand Name or Equal, accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial Combined Synopsis/Solicitation Notice and Industrial Refrigeration Equipment Manufacturing, Product Service Code: 4110 Refrigeration Equipment Products and the associated size standard is 1,250 employees. This procurement action is issued as a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. This acquisition is for FAR Part 16.5 for Victory® Brand Name or equal Refrigerators: Air Curtain as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ Refrigerators Air Curtain. All interested Offerors shall provide a proposal for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE NX EQ Refrigerators Air Curtain. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. Distributors must be authorized distributors/resellers as certified by the OEM (i.e., in OEM letter with a current date and duly signed by OEM s authorized representative) to be eligible for award. The OEM letter must be valid for the life of the contract. Those proposals which fail to meet the requirements of the solicitation and all the minimum salient characteristics will be rated Unacceptable and will be ineligible for award. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested offerors must be registered in the System for Award Management (SAM) prior to submitting an offer. You may access SAM at https://sam.gov/SAM/. Questions regarding this combined synopsis/solicitation are due via email by 11:59 PM EST on October 02, 2024, to Contract Specialist, Alex Beck at Alex.Beck1@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted. Proposals are due via email by 11:59 PM EST on October 10, 2024, to Contract Specialist, Alex Beck at Alex.Beck1@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. SCOPE OF WORK The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Refrigerators: Air Curtain product line as a candidate for a VA-wide (otherwise referred to as "national") single Requirements contract award. The Air-Curtain Refrigerator (ACR) is designed for institutional use, allowing the door to be kept open during food tray assembly. Multi-directional air flow creates a "curtain" of cold air that allows the door to remain open during mealtime tray assembly. Airflow is directed across the cabinet opening to keep hot air out and cold air in. ACRs are designed to maintain cold food at temperatures of 41°F or less while the door is open. Designed for mobility and greater stability, ACRs are equipped with casters and a refrigeration condensing unit mounted at the bottom of the cabinet. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Refrigerators: Air Curtain to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the offeror indicate that each product being offered as an equal product to the Victory® or equal Refrigerators: Air Curtain. For each product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. The following line items comprise the Refrigerators: Air Curtain product line: Contract Line Item# Brand Part Number Description 0001 Victory ACRS 1D S1 HC UltraSpec Series Refrigerator Air Curtain, Powered by V Core , one section, bottom mounted self contained refrigeration, 13.6 cu. ft. capacity, (1) full height stainless steel door, cylinder locks, (15) 18" x 26" tray capacity, adjustable stainless steel tray slides, stainless steel exterior & interior, magnetic door gaskets with 2 year warranty, stainless steel breakers, 7 1/4" heavy duty locking casters, R290 Hydrocarbon refrigerant, 3/4 HP, cULus, UL EPH Classified, UL Sanitation MADE IN USA 1 ea 6 years parts & labor warranty (excludes maintenance items) 1 ea 7 year compressor warranty (part only), standard 1 ea 115v/60/1 ph, 8.3 amps, cord with NEMA 5 20P 1 ea Door hinging: standard on right, standard 0002 Victory ACRS 1D S1 G- HC UltraSpec Series Refrigerator Air Curtain, Powered by V Core , one section, bottom mounted self contained refrigeration, 13.6 cu. ft. capacity, (1) full height glass hinged door, cylinder lock, electronic control, (15) 18" x 26" tray capacity, adjustable stainless steel tray slides, stainless steel exterior & interior, magnetic door gaskets with 2 year warranty, 7 1/4" heavy duty locking casters, R290 Hydrocarbon refrigerant, 3/4 HP, cULus, UL EPH Classified, ULSanitation MADE IN USA 1 ea 6 years parts & labor warranty (excludes maintenance items) 1 ea 7 year compressor warranty (part only), standard 1 ea 115v/60/1 ph, 8.3 amps, cord with NEMA 5 20P 1 ea Door hinging: standard on right, standard 0003 Victory ACRS 1D S1 PT HC UltraSpec Series Refrigerator Air Curtain, Powered by V Core , one section, pass thru, bottom mounted self contained refrigeration, 15.0 cu. ft. capacity, (2) full height stainless steel hinged doors, cylinder locks, electronic control, (15) 18" x 26" tray capacity, 2 1/2" OC, adjustable stainless steel tray slides, electric condensate pan, stainless steel exterior & interior, magnetic door gaskets with 2 year warranty, 7 1/4" heavy duty locking casters, R290 Hydrocarbon refrigerant, 3/4 HP, cULus, UL EPH Classified, ULSanitation MADE IN USA 1 ea 6 years parts & labor warranty (excludes maintenance items) 1 ea 7 year compressor warranty (part only), standard 1 ea 115v/60/1 ph, 8.3 amps, cord with NEMA 5 20P 1 ea Door hinging: standard on right, standard 0004 Victory ACRS 1D S1 PT SD HC UltraSpec Series Refrigerator Air Curtain, Powered by V Core , one section, pass thru, bottom mounted self contained refrigeration, 15.0 cu. ft. capacity, (2) full height stainless steel hinged doors (slides back to hide away), cylinder locks, electronic control, (15) 18" x 26" tray capacity, 2 1/2" OC, adjustable stainless steel tray slides, electric condensate pan, stainless steel exterior & interior, magnetic door gaskets with 2 year warranty, 7 1/4" heavy duty locking casters, R290 Hydrocarbon refrigerant, 3/4 HP, cULus, UL EPH Classified, UL Sanitation MADE IN USA 1 ea 6 years parts & labor warranty (excludes maintenance items) 1 ea 7 year compressor warranty (part only), standard 1 ea 115v/60/1 ph, 8.3 amps, cord with NEMA 5 20P 1 ea Door hinging: standard on right, standard The Department of Veterans Affairs (VA) is seeking vendors who can provide Victory® or equal Refrigerators: Air Curtain identified above which meet all the Salient Characteristics (SC's) listed below. The Government intends for offerors to include all ancillary items, to ensure the equipment can function as designed by the OEM and as clinically required. Products offered in the technical volume must be captured on the Vendor s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor s pricing volume with an estimated quantity of zero. The Following Salient Characteristics apply to CLINs 0001-0004 SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION PAGE # WHERE THE SC IS LOCATED IN TECHNICAL LITERATURE SC 1 The unit must be designed for commercial food service open- door operation. Literature Review SC 2 The unit must have mobility capabilities. Literature Review SC 3 The unit must be equipped with a NEMA (National Electrical Manufacturers Association) electrical plug. Literature Review SC 4 The unit must be covered by a minimum 1-year warranty. Literature Review SC 5 The unit must maintain product temperature at or below 41 degrees F for up to 90 minutes with the door open. Literature Review SC 6 The unit must have a bottom mounted refrigeration/condensing unit (system). Literature Review Vendors may offer any product solution or configuration so long as they meet the Salient Characteristics. Products offered in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may offer any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. MAINTENANCE, REPAIRS AND REPLACEMENT Preventative Maintenance will be performed as prescribed by the manufacturer s specifications. Maintenance, repairs, and replacement will be performed by authorized technicians and will be coordinated through the designated facility POC and Biomedical Engineer. PRODUCT REFRESH Product refresh is when a current CLIN is no longer being manufactured due to obsolescence and the product item is being replaced with a newer, and more often, a superior version of the same item. The current CLIN product will be revised to reflect the refreshed product information, manufacturer s part number, IDC price (inclusive of Service Level Agreement (SLA) fee), etc. The Government reserves the right to not accept the products offered under product refresh. The contractor will be notified in writing if a product refresh is not accepted. All products offered shall be provided with the warranty that is agreed upon for this contract. The contractor agrees to ensure that all upgraded improved/replaced products meet American with Disabilities Act (ADA) and Health Information Portability and Accountability Act (HIPAA) Federal requirements. The contractor shall provide the COR and CO the following information for product refresh: A list of specific awarded item(s) being refreshed in the Price/Cost Schedule (to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA fee)); Product literature for the item(s) refreshed. A detailed description of the differences or benefits of refreshed as compared to the item(s) being discontinued or added. Proper identification of any product requirements and/or procedures related to those product(s) proposed to be refreshed or upgraded. FDA approval, if applicable Provide historical sales to VA by item(s), if applicable Copy of Commercial Warranty. The request shall be submitted to the COR, copy to the Contract Specialist and Contract Officer, for review and recommendation of approval to be submitted to the CO. The CO shall prepare a bilateral modification for execution. PRODUCT REMOVAL OR RECALL For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer shall resolve any defects or potential dangers by repairing or replacing the product at no cost to the government. The manufacturer agrees to take following steps immediately: Notify the Contracting Officer (CO) at the Strategic Acquisition Center in writing, by the most expeditious manner possible. Provide copies of the notification to CO, Contracting Specialist, Contracting Officer Representative, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not be limited to the following: Complete item description and/or identification, order numbers from customers and the contract number assigned as a result of an issuance on the solicitation; Reasons for modifications, removal or recall; and Necessary instructions for return for credit, replacement or corrective action. A copy of the notification will be provided to: Manager, Product Recall Office National Center for Patient Safety Veterans Health Administration 24 Frank Lloyd Wright Drive, Lobby M Ann Arbor, MI 48106 See attached document: ATTACHMENT A - Price Cost Schedule -NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT B - Contract Administration - NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT C - Contract Clauses - NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT D - Solicitation Provisions - NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT E - Reporting Tool - NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT F - Past Performance Questionnaire - NX EQ Refrigerators Air Curtain See attached document: ATTACHMENT G - Past Performance Reference - NX EQ Refrigerators Air Curtain