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SUBJECT* NX EQ Digital Refractors GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 22408-2697 SOLICITATION NUMBER* 36C10G24Q0069 RESPONSE DATE/TIME/ZONE 02-12-2024 11:59PM EASTERN TIME, NEW YORK, US... SUBJECT* NX EQ Digital Refractors GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 22408-2697 SOLICITATION NUMBER* 36C10G24Q0069 RESPONSE DATE/TIME/ZONE 02-12-2024 11:59PM EASTERN TIME, NEW YORK, USA ARCHIVE 99 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* 6540 NAICS CODE* 339112 CONTRACTING OFFICE ADDRESS U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 POINT OF CONTACT* Contract Specialist Kever L. Swafford Kever.Swafford@va.gov PLACE OF PERFORMANCE ADDRESS Nationwide POSTAL CODE COUNTRY ADDITIONAL INFORMATION AGENCY S URL https://www.va.gov/opal/sac/index.asp URL DESCRIPTION VA | OALC | OPAL | SAC AGENCY CONTACT S EMAIL ADDRESS Kever.Swafford@va.gov EMAIL DESCRIPTION Kever.Swafford@va.gov DESCRIPTION 1.0 DESCRIPTION The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Digital Refractors product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The SAC in conjunction with VHA is seeking a qualified source to provide Reichert VRx® brand name or equal Digital Refractors on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Digital Refractors to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112- Surgical and Medical Instrument Manufacturing and the associated size standard is 1000 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. 2.0 SCOPE Digital Refractors, which are also called auto phoropters, are designed to obtain the individual s optical status of the eye through infrared light and sensors by shining light into the eye and then measuring how it changes as it bounces off the back of the eye (the ocular fundus). They allow for an adjustment by the patient at the end of the automated process. Similar to manual phoropters, digital refractors obtain a subjective refraction. However, digital refraction is a more accurate and efficient way to get the right eyeglass prescription. Contract Line Items # Part Numbers Description BASE YEAR YEAR 1 YEAR 2 YEAR 3 YEAR 4 0001 16242 Phoropter VRx Digital Refraction System with Prism 57 51 54 53 59 0002 16242-RIC Reichert Instrument Connection Kit 57 51 54 53 59 0003 16242-NRIC Non-Reichert Instrument Connection Kit 57 51 54 53 59 The Department of Veterans Affairs (VA) is seeking vendors who can provide Reichert VRx® Digital Refractors or equal as listed above which meet all the following salient characteristics: The following SCs apply to CLIN 0001: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION APPLICABLE CLINS VENDOR S PROVIDE PAGE # WHERE EACH SC IS MET IN YOUR TECHNICAL LITERATURE SC 1 Must have Pupil Distance (Pupillary Distance) adjustment of 50mm or lower to 80mm or higher Literature Review 0001 SC 2 Must have Spherical Effects (Spherical Power) that encompasses +17.75 and -22.25D Literature Review 0001 SC 3 Must have Spherical Effects Measuring Step of .25D Literature Review 0001 SC 4 Must have Cylinder Power of +8.0 to -8.0 D, Steps .25D and 1.00D Literature Review 0001 SC 5 Must have a cylinder Axis Adjustment Range of 0 to 180 degrees Literature Review 0001 SC 6 Must have Cross Cylinder of +/- .25D Literature Review 0001 SC 7 Must have a Cylinder Measuring Step of .25-degree capability with additional 1.00D capability Literature Review 0001 SC 8 Must have a Corneal Vertex Distance of 16mm (Eyeglass Wearing Distance) Literature Review 0001 SC 9 Must have Prism (Prismatic) Effects range of 20D Literature Review 0001 SC 10 Must have Prism (Prismatic) Measuring Step of 0.25D or lower to 0.5D or higher Literature Review 0001 SC 11 Must have a Near-Point Convergence distance of 40cm (400mm) Literature Review 0001 SC 12 Must be able to connect to Electronic Medical or Health Records (EMR)(EHR) Literature Review 0001 SC 13 Must be able to be controlled from a Remote Location (TeleHealth-Remote) Literature Review 0001 SC 14 Must be capable of connecting to other manufacturer models of pre-test and acuity devices. Literature Review 0001 For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to kever.swafford@va.gov. Please respond to this SS no later than February 12, 2024 @11:59PM EST Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement. DISCLAIMER: This Sources Sought Notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice.