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Combined Synopsis/Solicitation Notice Page 1 of 68 Page 1 of 68 Page 1 of 68 Page 1 of Combined Synopsis/Solicitation Notice Number: 36C10G24Q0036 Notice Type: Combined Synopsis/Solicitation Synopsis:... Combined Synopsis/Solicitation Notice Page 1 of 68 Page 1 of 68 Page 1 of 68 Page 1 of Combined Synopsis/Solicitation Notice Number: 36C10G24Q0036 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G24Q0036 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-06, dated 06 November 2023. Requirement Description: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has a requirement to purchase Automated System Medication Dispensing Decentralized to deliver patient care at its VA Medical Centers around the country. These systems can accommodate oral medicines, solid or liquid, ophthalmic drops, prefilled syringes, and topical preparations. Environmentally controlled cabinets for temperature-sensitive medication are usually available as an added feature. A Decentralized Medication Management Systems (DMMS) can improve and expedite access to pharmaceuticals by going through a central (host) server, which maintains centralized control over the drug storage and distribution process. These systems can be used for a variety of applications, including controlling narcotics and other drug inventories, dispensing floor-stock medications, and replacing unit-dose exchange carts. In addition, a DMMS can reduce the time staff spend documenting drug transactions and the risk of drug pilferage and diversion. A Multiple Award Blanket Purchase Agreement (BPA) will be awarded IAW FAR 13.303 in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 334513 Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1,200 employees. This procurement action is issued as full and open competition. This acquisition is for Multiple Award Blanket Purchase Agreement (BPA) in accordance with FAR 13.303 for Automated System Medication Dispensing Decentralized as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ AUTOMATED SYSTEM MEDICATION DISPENSING DECENTRALIZED. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ AUTOMATED SYSTEM MEDICATION DISPENSING DECENTRALIZED. The ordering period is for 60 months. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this BPA in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/. Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on December 12, 2023, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Lasheena Christian at Lasheena.Christian@va.gov. No calls will be accepted. Quotes are due via email by 11:59PM EST on December 28, 2023, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Lasheena Christian at Lasheena.Christian@va.gov. PRODUCT DESCRIPTION 1. SCOPE OF WORK: The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Automation Systems: Medication Dispensing: Decentralized product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of Multiple Award Blanket Purchase Agreements (BPAs). Automated decentralized medication management systems (DMMSs) are used to dispense drugs and medical supplies in patient care areas (e.g., nursing units). Their operation is similar to that of automated teller machines used by banks. These systems can accommodate oral medicines, solid or liquid, ophthalmic drops, prefilled syringes, and topical preparations. Environmentally controlled cabinets for temperature sensitive medication are usually available as an added feature. A DMMS can improve and expedite access to pharmaceuticals by going through a central (host) server, which maintains centralized control over the drug storage and distribution process. These systems can be used for a variety of applications, including controlling narcotics and other drug inventories, dispensing floor-stock medications, and replacing unit-dose exchange carts. In addition, a DMMS can reduce the amount of time staff spend documenting drug transactions and the risk of drug pilferage and diversion. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Automation Systems: Medication Dispensing: Decentralized to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a 60-month ordering period. 2. REQUIREMENT The objective of this procurement is to establish BPAs for Automation Systems: Medication Dispensing: Decentralized for inclusion in the NEC and nationwide usage. VHA aims to ensure availability and consistency of NX equipment and to obtain volume-based, standardized pricing. VHA desires to continue the practice of achieving cost avoidance while simultaneously balancing clinician considerations for obtaining quality equipment. For each product, the offeror must include a description reflecting the minimum technical requirements (MTRs) and level of quality that will satisfy the physical, functional, or performance characteristics of the product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. The following line items comprise the Automation Systems: Medication Dispensing: Decentralized product line: CONTRACT LINE ITEMS DESCRIPTION 0001 Variety of cabinet/device configurations options 0002 Records interface and anesthesia workstations 0003 Printing, installation, training, and warranty packages options. The Department of Veterans Affairs (VA) is seeking vendors who can provide Automated System Medication Dispensing Decentralized identified above which meet all the following minimum technical requirements (MTRs). The Government's intent is for offerors to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the minimum technical requirements. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation, and must be captured in the vendor s pricing volume with an estimated quantity of zero. MTRS # MINIMUM TECHNICAL REQUIREMENTS METHOD OF EVALUATION APPLICABLE CLINS PAGE # WHERE MTR IS FOUND IN TECHNICAL LITERATURE MTR 1 Variety of cabinet /device configurations, to include refrigerated drawer types. Literature Review 0001 MTR 2 Drug dispensing automation system must be able to support accurate (the right) medication to the patients. Literature Review 0001 MTR 3 Compartment stores various drug units (e.g., capsules, vials, syringes) of several different drug types, allowing operators to access multiple doses of more than one medication. Literature Review 0001 MTR 4 Interface to scan medications (usually unit dose) to automatically create an administration record entry. Literature Review 0002 MTR 5 Anesthesia workstations must be compatible with VA Anesthesia Record Keeping (ARK) systems. Literature Review 0002 MTR 6 Security features. Depending on the type of system, these features should include multilevel usernames/passwords, magnetic swipe cards, and locking drawers with alarms. The system must be capable of assigning access based on hierarchy, distinguishing access for staff to fill carts, access for nurses, and access for controlled substances like narcotics. Literature Review 0002 MTR 7 Reports and data can be accessed and viewed onscreen at the dispensing unit and from any workstation. Literature Review 0002 MTR 8 Installation, training, and warranty packages available. Literature Review 0003 Vendors may quote any product solution or configuration so long as they meet the minimum technical requirements. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. 3.  PRODUCT REFRESH   The Blanket Purchase Agreement (BPA) holder shall provide improved items within the awarded product line as appropriate new industry technologies emerge and/or products become obsolete during the term of the BPA. A revised product listing and documentation shall be submitted in writing to the Contracting Officer, Contract Specialist and Contract Officer Representative.  Further, the BPA holder shall ensure that all products offered are state-of- the-art. "State-of-the-art" is defined as the most recently designed components approved by the Food and Drug Administration (FDA) and are announced for marketing purposes. All improved, enhanced, or replacement products shall contain the manufacturer s commercial warranty.  The BPA holder shall ensure that all upgraded improved/replaced products meet Food and Drug Administration (FDA) 510K Program and Health Information Portability and Accountability Act (HIPAA) federal requirements. The Contractor shall ensure that all new products meet all the requirements stated above.   The BPA holder shall provide the following information to the CO, CS and COR for review and approval. All products submitted as a technical refresh will undergo a technical evaluation by Government personnel: A technical refresh period may be held a minimum of one (1) time per year.   A complete modification request shall include a list of specific awarded item(s) to be updated or/and added in Attachment A - Price Cost Schedule. All product and submission requirements described above pertain to all technology refresh submissions and product additions.   New products replacing awarded items and released to the market during the period of performance shall be offered to the Government at a discounted price. The Government reserves the right to not accept the new products. The BPA holders shall continue to supply the contracted item(s) as originally identified. The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.