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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 1 of 15 SUBJEC T* NX EQ Endoscope Drying and Storage Cabinets (VA-22-00065439) GENERAL INFORMATION CONTRACTING OFFICE’S... Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 1 of 15 SUBJEC T* NX EQ Endoscope Drying and Storage Cabinets (VA-22-00065439) GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 22408-2697 SOLICITATION NUMBER* 36C10G23Q0072 RESPONSE DATE/TIME/ZONE 05-15-2023 12:00 EASTERN TIME, NEW YORK, USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* 6515 NAICS CODE* 339113 CONTRACTING OFFICE ADDRESS U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 POINT OF CONTACT* Contract Specialist Michael Andrews michael.andrews6@va.gov Kevin Pendleton//kevin.pendleton@va.gov PLACE OF PERFORMANCE ADDRESS USA and all of its territories Combined Synopsis/Solicitation Notice POSTAL CODE COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL https://www.va.gov/opal/sac/index.asp URL DESCRIPTION To learn more about SAC and its mission, please click here AGENCY CONTACT’S EMAIL ADDRESS michael.andrews6@va.gov EMAIL DESCRIPTION Contract Specialist Email Combined Synopsis/Solicitation Notice Page 2 of 15 Combined Synopsis/Solicitation Notice DESCRIPTION Combined Synopsis/Solicitation Notice Page 3 of 15 Combined Synopsis/Solicitation Notice Solicitation Number: 36C10G23Q0072 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G23Q0072 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023- 02, dated 16 March 2023. Requirement Description: VA has a requirement to purchase Endoscope drying and storage cabinets which are used to keep endoscopes clean for the next procedure after they are decontaminated, and all removable parts are detached. They are designed for organized storage and display of cleaned endoscopes (e.g., bronchoscopes, gastroscopes, colonoscopes). These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning; they include endoscope holders and may also include special soft-plastic brackets to secure the endoscope heads. Endoscope drying and storage cabinets should have proper vents to keep the devices dry. Endoscope drying and storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during storage. Effective endoscope drying is essential to the prevention of bacterial transmission and hospital-acquired infections. Page 4 of 15 Page 4 of 15 Combined Synopsis/Solicitation Notice A single award Requirements contract will be awarded IAW FAR Clause 52.211-6, “Brand Name or Equal” in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as full and open competition. This acquisition is for a Single Award Firm Fixed Price Requirements Contract in accordance with FAR Part 16.5 for Steris Brand Name or Equal Endoscope Drying and Storage Cabinets and related equipment and accessories as identified in Attachment A, Cost/Price Schedule. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in Attachment A, Cost/Price Schedule. The ordering period is for one base year with four 12-month option years. Delivery is FOB destination requires delivery to VA medical facilities throughout the United States and all territories. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. Delivery shall be provided within 30 days after receipt of order (ARO). The FAR provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in SAM. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. Page 5 of 15 Page 5 of 15 Combined Synopsis/Solicitation Notice The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and the additional FAR clauses cited in the clause are applicable to the acquisition. All interested Offerors must be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted. You may access SAM at https://www.sam.gov/portal/public/SAM/. All questions should be submitted no later than April 20, 2023 at 9:00 AM (EST). Quotes are due May 15, 2023 at 12:00 PM (EST) to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Kevin Pendleton at kevin.pendleton@va.gov. Page 6 of 15 Page 6 of 15 Combined Synopsis/Solicitation Notice 1. BACKGROUND: The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Endoscope Drying and Storage Cabinets product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award. Endoscope drying and storage cabinets are used to keep endoscopes clean for the next procedure after they are decontaminated, and all removable parts are detached. They are designed for organized storage and display of cleaned endoscopes (e.g., bronchoscopes, gastroscopes, colonoscopes). These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning; they include endoscope holders and may also include special soft-plastic brackets to secure the endoscope heads. Endoscope drying and storage cabinets should have proper vents to keep the devices dry. Endoscope drying and storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during storage. Effective endoscope drying is essential to the prevention of bacterial transmission and hospital-acquired infections. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Endoscope Drying and Storage Cabinets to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12- months with four 12-month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the Steris® and Endoscope Drying and Storage Cabinets. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to Page 7 of 15 Page 7 of 15 Combined Synopsis/Solicitation Notice the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Contract Line Brand Item# Part Number Description Base YR OY OY 1 2 OY OY 4 3 0001 0002 0003 0004 Steris Steris Steris Steris REC6062DS REC6102DS REC6162DS REC6202DS RELIANCE 6000 SERIES STAINLESS-STEEL 10 ENDOSCOPE STORAGE AND DRYING CABINET, 6 SCOPES, HEPA, MAIN RELIANCE 6000 SERIES STAINLESS-STEEL 10 ENDOSCOPE STORAGE AND DRYING CABINET, 10 SCOPES, HEPA, MAIN RELIANCE 6000 SERIES STAINLESS-STEEL 10 ENDOSCOPE STORAGE AND DRYING CABINET, 16 SCOPES, HEPA, MAIN RELIANCE 6000 SERIES STAINLESS-STEEL 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 ENDOSCOPE STORAGE AND DRYING CABINET, 20 SCOPES, HEPA, Page 8 of 15 Page 8 of 15 Combined Synopsis/Solicitation Notice MAIN 0005 0006 0007 0008 Steris Steris Steris Steris REC6062DSA REC6102DSA REC6162DSA REC6202DSA RELIANCE 6000 SERIES STAINLESS-STEEL 8 ENDOSCOPE STORAGE AND DRYING CABINET, 6 SCOPES, HEPA, ADD-ON RELIANCE 6000 SERIES STAINLESS-STEEL 8 ENDOSCOPE STORAGE AND DRYING CABINET, 10 SCOPES, HEPA, ADD-ON RELIANCE 6000 SERIES STAINLESS-STEEL 8 ENDOSCOPE STORAGE AND DRYING CABINET, 16 SCOPES, HEPA, ADD-ON RELIANCE 6000 SERIES STAINLESS-STEEL 8 ENDOSCOPE STORAGE AND DRYING CABINET, 20 SCOPES, HEPA, ADD-ON INSTALL RELIANCE 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 0009 Steris SE1016220022 4000/5000/6000 10 10 10 10 10 Page 9 of 15 Page 9 of 15 Combined Synopsis/Solicitation Notice CABINET 0010 0011 Steris Steris RECENTERO REC6000BCP ENTEROSCOPE HOLDER, 2 PER PACKAGE 10 BARCODE PRINTER - RELIANCE 6000 10 MODEL ONLY Reliance Endoscope Drying and Storage Cabinets - 6000 Series Connector Sets BIFURCATED DRYING TUBING 10 10 10 10 10 10 10 10 0012 0013 0014 0015 Steris Steris Steris Steris RECT1CON1O RECT1CON2O RECT1CON3O RECT1CON3ODL AND CONNECTOR 8 SET - OLYMPUS TOP TRIFURCATED DRYING TUBING 8 AND CONNECTOR SET - OLYMPUS BOTTOM TRIFURCATED DRYING TUBING 8 AND CONNECT SET - OLYMPUS TRIFURCATED TUBING AND CONNECTOR SET 8 W/ DUAL LUMEN CONNECTOR - OLYMPUS 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Page 10 of 15 Page 10 of 15 Combined Synopsis/Solicitation Notice BRONCHOSCOPE DRYING TUBING 0016 0017 0018 0019 Steris Steris Steris Steris RECT1CON4O RECT1CON5O RECT1CON6O RECT1CON7O AND CONNECTOR 8 SET - OLYMPUS EBUS DRYING TUBE AND CONNECTOR SET - 8 OLYMPUS TUBING SET EXTENSION - OLYMPUS 8 LF INTUBATION 8 SCOPE DRYING TUBING AND CONNECTOR SET - OLYMPUS 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 0020 0021 Steris Steris RECT1CON8O RECT1CON10O LUER LOCK - 8 OLYMPUS INTUBATION WITH BIOPSY SCOPE TUBING 8 SET - OLYMPUS GI ENDOSCOPE DRYING TUBING 8 8 8 8 8 8 8 8 0022 0023 Steris Steris RECT1CON1F RECT1CON2F AND CONNECTOR 8 SET - FUJINON BRONCHOSCOPE DRYING TUBING AND CONNECTOR 8 SET - FUJINON 8 8 8 8 8 8 8 8 0024 Steris RECT1CON3F BIFURCATED 8 HOSE SET FOR 700 SERIES SCOPES - FUJINON 8 8 8 8 Page 11 of 15 Page 11 of 15 Combined Synopsis/Solicitation Notice 0025 0026 0027 Steris Steris Steris RECT1CON4F RECT1CON1KS RECT1CON2KS TRIFUCATED 8 HOSE SET WITH WATER CONNECTOR AT BOTTOM FOR 700 SERIES SCOPES - FUJINON BIFURCATED 8 DRYING TUBING AND CONNECTORSET - KARL STORZ TRIFURCATED 8 DRYING TUBING AND CONNECTOR SET - KARL STORZ 8 8 8 8 8 8 8 8 8 8 8 8 0028 Steris RECT1CON3KS INTUBATION 8 DRYING TUBING AND CONNECTOR SET - KARL STORZ 8 8 8 8 Page 12 of 15 Page 12 of 15 Combined Synopsis/Solicitation Notice 0029 0030 0031 0032 0033 0034 0035 0036 0037 Steris Steris Steris Steris Steris Steris BRAND BRAND BRAND RECT1CON4KSF RECT1CON4KSV RECT1CON1P RECT1CON2P RECT1CON3P RECT1CON2PDL Part Number Part Number Part Number FIBEROPTIC 8 INTUBATION DRYING TUBING AND CONNECTOR SET – KARL STORZ VIDEO 8 INTUBATION DRYING TUBING AND CONNECTOR SET - KARL STORZ BIFURCATED 8 DRYING TUBING AND CONNECTOR SET - PENTAX TRIFURCATED 8 DRYING TUBING AND CONNECTOR SET - PENTAX BRONCHOSCOPE 8 DRYING TUBING AND CONNECTOR SET - PENTAX TRIFURCATED 8 DRYING TUBING AND CONNECTOR SET WITH DUAL LUMEN CONNECTORS - PENTAX ADD-ON ITEM(S) 1 ADD-ON ITEM(S) 1 ADD-ON ITEM(S) 1 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 1 1 1 1 1 1 1 1 1 1 1 1 Page 13 of 15 Page 13 of 15 Combined Synopsis/Solicitation Notice The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris® Endoscope Drying and Storage Cabinets or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Vendors are asked to quote any additional product that may be beneficial. These items must be captured in the vendors’ pricing volume. CLIN’s 0001 - 0034 apply to the following SC’s: SC # SALIENT METHOD OF SC Literature SC 1 SC 2 SC 3 SC 4 SC 5 SC 6 CHARACTERISTICS The Endoscope Drying and Storage Cabinet shall be a freestanding cabinet constructed of stainless-steel or other non - porous bacteria and moisture - resistant material with tempered glass windows in hinged doors. The Endoscope Drying and Storage Cabinet shall be equipped with vertical storage. The Endoscope Drying and Storage Cabinet shall include a removable bottom drip pan/tray. The Endoscope Drying and Storage Cabinet shall be equipped with internal cabinet LED lighting. The Endoscope Drying and Storage Cabinet shall provide HEPA filtered cabinet air and air channel purging connectors which will remove at least 99.7% of air particulates up to 0.3 µm (micron) in size. The Endoscope Drying and Storage Cabinet shall be equipped with an endoscope and hang time EVALUATION Steris Literature Review Literature Review Literature Review Literature Review Literature Review Literature Review Olympus Page 14 of 15 Page 14 of 15 Combined Synopsis/Solicitation Notice Page 15 of 15 Page 15 of 15 tracking system. SC 7 The Endoscope Drying and Storage Cabinet shall meet or exceed all current recommendations and guidelines from AAMI (ST91;2021), AORN (2016) and SGNA. Literature Review The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation. See attached document: ATTACHMENT A - Steris or Equal Endoscope Drying and Storage Cabinets - PRICE LISTS. See attached document: ATTACHMENT B - Steris or Equal Endoscope Drying and Storage Cabinets - PRODUCT DESCRIPTION. See attached document: ATTACHMENT C - Steris or Equal Endoscope Drying and Storage Cabinets - CONTRACT ADMINISTRATION. See attached document: ATTACHMENT D - Steris or Equal Endoscope Drying and Storage Cabinets - CONTRACT CLAUSES - COMPL-SRB 3-29-23 kdp. See attached document: ATTACHMENT E - Steris or Equal Endoscope Drying and Storage Cabinets - SOLICITATION PROVISIONS COMPL-SRB 3-29-23 kdp. See attached document: ATTACHMENT F - Steris or Equal Endoscope Drying and Storage Cabinets - REPORTING TOOL.