Y1DZ--Salt Lake City Security Bollards
Statement Of Work Project: Design and install Security Bollards at Salt Lake City Regional Office Acquisition Type: DESIGN-BUILD DEFINITIONS AND ACRONYMS: Design-Build (DB): as defined by Veterans Ben... Statement Of Work Project: Design and install Security Bollards at Salt Lake City Regional Office Acquisition Type: DESIGN-BUILD DEFINITIONS AND ACRONYMS: Design-Build (DB): as defined by Veterans Benefits Administration (VBA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. Contractor: This term, as used herein, refers to the contractor under this contract. A/E: This term, as used herein, refers to the Architect Engineer firm(s) that are a part of the DB team, also referred to as DB A/E. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them. SCOPE OF WORK: General Requirements: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project. Project Overview: This project will Demo existing Bollards and install new Crash Rated Security Bollards in front of Buildings 550 and 590 at Foothill Blvd, Salt Lake City, UT, 84147 Specific Project Requirements: Area survey and preparation: Survey area for any underground system that may influence the installation of the bollards. The prepared surface around the installed bollards must be restored to the state present prior to disturbance for installation of the bollards. Demolition: Contractor will remove and dispose all existing security bollards. All existing holes form the old bollards shall be evaluated by the contractor and its AE firm to determine if the existing holes need to be filled in or if they can be used. This determination must be shown in the project s design. Installation of New Bollards: Provide and install professionally manufactured Crash Rated Bollards as specified in this SOW. The new Crash Rated Bollards shall have a K-Rating of K8 to withstand a vehicle impact up to 40 mph. The number of bollards will be thirteen (13) Fixed post bollard with stainless steel sleeve and six (6) Removable post bollard with stainless steel sleeve. Standard K-ratings: The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, freight, waste removal, transportation costs (rental car, air fare, etc.), per diem, and transportation to and from work site necessary to fulfill all the requirements of this Statement of Work (SOW). Placement of bollards Building 550: 10 feet out from the main doors and parallel to the main doors for a 51-foot span, approximately 12 bollards. Building 590: 10 feet out from the main doors and parallel to the main doors for a 28-foot span, approximately 7 bollards. Bollards are required to be approximately 4 5 feet apart or in accordance with manufacturer guidelines. At least 3 bollards will be placed directly in the front of the main doors of each building and are required to be sleeved in the ground for easy removal. This placement must enable large items to be moved in and out of the building without obstruction. The Removable bollards must have a method to be locked in place. The sleeve and locking mechanism must not present an obstruction to movement or a crude unrefined appearance. The sleeves must present no more than a 1/8-inch gap between the bollard and the interior of the sleeve. Bollards will be painted IAW VBA requirements in coordination with The Boyer Company. Bollard s placement will not interfere with or obstruct the ABA/ADA equipment (door opening switch). Bollards will be placed in a uniformed pattern that is aligned straight when viewed down the line and level when viewed along their height. Project waste will be removed and disposed of per local and state requirements. Main door lobby handicap access system need to be operable at building 550 and 590 during the entire duration of the project. Normal operating hours are (Monday - Friday 6am 6pm), Saturday (6am 3pm). All new bollards around the handicap area should follow Americans with Disabilities Act (ADA). Each bollard is to be level and plumb. Accuracy in both the horizontal and vertical directions is important. Each bollard is to be equidistance from its center to those bollards on either side. The tops of the bollards are to be level with one another, and the entire line of bollards should form a level line at the top. The sides of the bollards are to be plumb, and the entire line of bollards should form a plumb line from the front and back side of the bollards when in a line. SCHEDULING, PHASING, AND WORKING HOURS: The Contractor shall be responsible for all required preparation, coordination, installation, and cleanup during the bollard installation. The Contractor shall work closely with the COR, The Boyer Company, and the Salt Lake City VBARO Support Services Division to address all associated dates and issues with this project. Project schedule Location and Hours. The project location is at the Salt Lake City VBA Regional Office, 550 Foothill Drive Salt Lake City, Utah 84074. Normal workdays are Monday through Friday except US Federal Holidays. Normal working hours are from 8:00am and not later than 4:00pm. Any work that would cause disruption in routine business operations must be performed after hours and must be coordinated with the COR. Main doors (Lobby) of both building must remain handicap accessible during normal work hours to support veteran customers. Period of Performance. Length of Project is 45 days for both Design and Construction as described below: Project will have a 15-business days DESIGN phase. From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 25% within 3 business days. Allow 2 business days for VBA review. Design-Build Team A/E shall submit Design Development drawings to 50%, which incorporates the VBA s comments on the 25% submission within 3 business days. Allow 2 business days for VBA review. Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VBA s comments on the 50% submission within 3 business days. Allow 2 business days for VBA review. Design-Build Team will schedule a Pre-Construction Meeting with all pertinent VBA personnel for final drawing approval before construction start submission within 3 business days of receiving Government acceptance of 100% drawings. Project s CONSTRUCTION Phase MUST be completed in no more than 30 days from Design completion and Government acceptance. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance. SAFETY REQUIREMENTS: All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VBA patients, staff, visitors, and contractor employees. The VBA CP does not take the place of Contractor s CP nor acts on their behalf.  The VBA CP determines if Contractor is meeting VBA standards and contractual requirements for safety and OSHA compliance.  When these standards and contract requirements are not being met, the VBA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP. SECURITY - The Contractor is required to enter and exit the Salt Lake City VBARO, building 550 and 590 through the main entrance.  Entering or exiting the building through any other door will require VBARO approval and an escort will be required.  Upon entering the building, the contractor and/or contractor employees will be required to show proof of identity (must have a Valid photo ID) as well as pass through a security screening. SAFETY.  Equipment - The Contractor shall provide all safety equipment/devices, MSDS, personal protective equipment and clothing as required for its employees.  Copies of all MSDS shall be provided to the COR. The contractor shall provide a safe path, to include handicap access, to the lobby doors of both building 550 and 590 for employees and customers during the entire construction process. OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated "competent person (CP)(29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are not present.  The Contractor as well as the on-site supervisor will have completed no less than 30 hours of OSHA approved safety training.  All other Contractor employees will have no less than 10 hours of OSHA approved safety training. COMPLIANCE - The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety.  The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926.  Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. GOVERNMENT FURNISHED INFORMATION: All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered as-built . These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VBA harmless from all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files. RESOURCES: All designs shall comply with applicable sections of VBA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VBA construction and design standards. VBA standards can be found on the World Wide Web at http://www.cfm.VA.gov/TIL/. VBA publications and standards shall include but shall not be limited to the following: Office of Construction & Facilities Management Site Map: http://www.cfm.VA.gov/sitemap.asp The Technical Information Library (TIL): http://www.cfm.VA.gov/TIL/ Master Construction Specifications Index (PG-18-1) Design and Construction Procedures (PG-18-3) VBA Standard Details and CAD Standards (PG-18-4) Equipment Guide List (PG-18-5) Equipment Inspection Manual (Program Guide 7610.2) Equipment Reference Manual (PG-18-6) Space Planning Criteria (PG-18-9) Design Manuals (by discipline) (PG-18-10) Design Guides (graphical, by function) (PG-18-12) Barrier Free Design Guide (PG-18-13) Room Finishes, Door and Hardware Schedules (PG-18-14) Minimum Requirements for A/E Submissions (PG-18-15) Environmental Planning Guidance (PG-18-17) HVBAC Design Manual for Hospitals Amendment B Lighting Study Design Alerts Quality Alerts VBA Signage Design Guide Fire Protection Design Manual Latest Edition Cost Estimating Physical Security Design Manuals for VBA Facilities Mission Critical Facilities (VBA Handbook 0730) Information Secuirty Handbook VBA 6500 Energy Reduction Manual (First Draft) TIL - Master Construction Specifications: http://www.cfm.VA.gov/til/spec.asp Department of Veterans Affair Utilities Design Manual. Office of Construction & Facilities Management: http://www.cfm.VA.gov/index.asp VBA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.VA.gov.TIL/ VBA Office of Health and Safety (OHS): http://www1.VA.gov/VAsafety/ Construction Infection Control Risk Assessment Memorandum DESIGN AND DOCUMENT REQUIREMENTS: Design Requirements - Compliance with codes and standards. Project design shall be in compliance with applicable standards and codes described in VBA Program Guides and design materials included or referenced in the solicitation materials. See Resources above. See Approved Construction documents , below, for required inclusion of design review comments. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of: Zoning laws: Environmental and erosion control regulations; and Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VBA shall give due consideration to the recommendations of the referenced building officials. VBA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VBA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection. The DESIGN-BUILD TEAM A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. No action may be brought against the VBA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VBA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations. The Design-Build Team A/E shall advise the Contracting Officer of any Variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. Design Review Meetings: A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VBA comments on functional relationships and technical peer review comments (by others). Participants will include VBA Staff, Design-Build Prime Contractor, and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting. The DB team shall allow a minimum of five (5) calendar days for each review cycle. A cycle includes: a. The VBA s receipt of the design review submission package. b. The review meeting. c. DB team s receipt of comments from the VBA, either electronically, by fax, or by hard copy delivery. Coordination of the review meeting schedules will be the responsibility of the VBA Project Manager/COR (for the VBA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control. Design Review Submissions: The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VBA in accordance with standard professional practice and prevailing codes. The documents may be divided into multiple review submission packages. The VBA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (50%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record. Each review submission package shall include electronic sets. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VBA Project s COR, the VBA Contracting Officer (CO). and others as determined to be appropriate by the VBA. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (electronically), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VBA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition. In addition to the Project Specific Specifications, the Contractor shall submit product cut sheets, MSDSs, and all required Contract submittals. Contractor will be responsible to submit as-build CAD drawings at the end of the project to the VBA team as part of the close out documents. Electronic Media: Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2013 or backwards compatible and PDF format. The drawings included will be available to the Design-Build Team A/E team in electronic format in AutoCAD version 2013 or PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney s fee arising out of the use of the CAD drawing files. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic PDF format . The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer s knowledge, the CAD version 2013 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney s fee arising out of the use of the electronic files. The construction record drawings shall be completed in at least AutoCAD version 2013 and backward compatible and PDF format. Designer/contractor will submit an AUTOCAD and PDF copy (as build drawings) after the completion of the project and before close-out to the VBA for engineering records and update tracking purposes. Construction shop drawings are not required to be completed in AutoCAD. Professional Licensing: The Design-Build Team A/E who prepares the construction documents shall be a licensed professional architect or engineer. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VBA RFP and all applicable codes. Approved Construction Documents: The final construction document submission package will be submitted by the Design-Build Team A/E for approval by the VBA after completion of the 50% review cycle for the final package to be submitted by the Design-Build Team A/E. The VBA will have 3 calendar days to take approval action. The final construction documents submission package will include a full set of construction documents including all disciplines/packages. The final construction documents submission package will incorporate all VBA supplied comments from the earlier 25% and 50% submission package reviews and will comply with the VBA requirements. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VBA requirements. The specification submitted for review shall include: The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VBA documents; and The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project s requirements. Design Requirements Compliance with codes and standards. Project design shall be in compliance with applicable standards and codes described in VBA Program Guides and design materials included or referenced in the solicitation materials. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of: (1) Zoning laws: (2) Environmental and erosion control regulations; and (3) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. c. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VBA shall give due consideration to the recommendations of the referenced building officials. VBA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VBA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection. d. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. e. No action may be brought against the Design-Build Team A/E or VBA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VBA and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations. f. The Design-Build Team A/E shall advise the Contracting Officer of any Variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. QUALITY ASSURANCE/QUALITY CONTROL: To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. Within 1 week of receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the Various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member. A 100% completed QA/QC plan shall be submitted with the final construction document submission package. CONSTRUCTION PERIOD SERVICES Pre-Construction Meeting The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VBA and DB Contractor. The DB A/E shall be prepared to respond to the VBA concerns and shall provide overview of the design. Site Visits & Inspections a. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings. b. During the construction period the DB A/E shall make visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting Officers Representative (COR) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officers Representative (COR) within three workdays following the site visit date. Disputes, Interpretations and Clarifications Upon written request from the VBA, the DB Contractor shall furnish to the VBA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VBA, such interpretations are necessary for the proper execution or progress of the Work. Other submittals The DB team shall submit test results, certificates, manufacturer s instructions, manufacturer s field reports, etc. as required by the VBA RFP specifications, to the VBA Project Manager/COR. Project record drawings The Design-Build Team A/E will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be availa...
Data sourced from SAM.gov.
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