Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information include... COMBINED SYNOPSIS SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number: 36C10E21Q0123 The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective date 07-12-2021. This solicitation is total set-aside for Service-Disabled Veteran Owned Small Business concerns. To be considered for award as a SDVOSB/VOSB, offerors must be a verified SDVOB/VOSB concern in the VA Center for Verification and Evaluation (CVE) Veteran Information Pages (VIP) pages at the date and time set for receipt of offers. The applicable NAIC Code for this solicitation is 334310 and Small Business Size Standard of 750 employees. Purchase and delivery of WIRELESS HEADSETS. ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE AMOUNT 0001 In accordance with the Statement of Work, the contractor shall provide all supplies, services, equipment, tools, labor, facilities, transportation, and supervision for delivery of BRAND NAME OR EQUAL: JABRA EVOLVE2 65 UC WIRELESS BLUETOOTH HEADSET WITH CHARGING STAND Salient Characteristics: USB-A Unified Communications (UC) Noise Canceling (either passive or active) Charging stand Stereo (two ears) rather than mono (one ear) Either on ear or over ear Battery Life of 20+ hours Delivery: 30 calendar days after receipt of order. 200 EA $___________ $___________ Description of Requirement Statement of Work Background: The Togus VA Regional Office (RO) requires 200 each, BRAND NAME OR EQUAL, wireless headsets. Quotes are to be inclusive of cost to provide the product and shipping costs. Place of Performance: The Department of Veterans Affairs, VBA Regional Office, 1 VA Center, Bldg. 248, Augusta, ME 04330. Scope of Work: The purpose of this statement of work is to specify type of headsets for the Togus VA Regional Office. Baseline for requirements: BRAND NAME OR EQUAL: JABRA EVOLVE2 65 UC WIRELESS BLUETOOTH HEADSET WITH CHARGING STAND. Salient Characteristics: USB-A Unified Communications (UC) Noise Canceling (either passive or active) Charging stand Stereo (two ears) rather than mono (one ear) Either on ear or over ear Battery Life of 20+ hours Delivery location: Department of Veterans Affairs                                        VBA Togus VA Regional Office Attn: Scott Brooke 1 VA Center Way, Bldg. 248 Augusta, ME 04330 Delivery:     Within 30 calendar days after receipt of order. Cancellation of Services: The Government reserves the right to cancel whole or in part services or the entire task order. Cancellation will be communicated and executed by issuance of a supplemental agreement modification to the task Order in accordance with the terms and conditions of the providers GSA Federal Supply Schedule. Changes to Statement of Work Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). A copy of each change will be kept in the project folder along with all other products of the project. Costs incurred by the contractor through actions of parties other than the CO shall be borne by the contractor. Billing: The contractor shall provide an invoice that will include: Contract Number Company Name and Address Invoice Date Invoice Number (Note: Each invoice must have a different Invoice Number) Description of items/services provided as well as referencing the appropriate Contract Line Item Number (CLIN). This way the proper CLIN can be billed for the Invoice. Terms for any discount for prompt payment Name, title, and phone number of the company point of contact to notify in case of a defective invoice Invoicing Instructions: General invoicing instructions are included here. Payment provided under the terms of this contract will be made Monthly in arrears for all services rendered and/or deliverables submitted and approved by the VA. GOVERNMENT INVOICE ADDRESS: TUNGSTEN (OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THROUGH AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS Please include in all invoices the Contract/Purchase Order Number, or Task/Delivery Order Number. All invoices need to also be submitted using the same line item format in the contract or order. Vendor Electronic Invoice Submission Methods: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below. VA s Electronic Invoice Presentment and Payment System The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org. Vendor e-Invoice Set-up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below. Tungsten e-Invoice setup information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@tungsten-network.com VA TUNGSTEN Number: AAA544240062 FSC e-Invoice contact information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov FSC Internet: http://www.fsc.va.gov/einvoice.asp Period of Performance: Delivery within 30 calendar days after receipt of order. FAR 52.212-1, Instructions to Offerors-Commercial Items (JUL 2021), applies to this solicitation. The following provisions and clauses are added as addenda: 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this solicitation. Offers will be evaluated on best value Technical/item specifications, price, and availability to meet delivery schedule. Award decision will be based on Best value Technical, price, and availability to meet delivery schedule. Technical more important than price and availability to meet schedule. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (FEB 2021), applies to this solicitation. Offerors shall submit a completed copy of FAR 52.212-3 with its Offer. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this solicitation. The following provisions and clauses are added as addenda: 52.252-2 Clauses Incorporated By Reference (FEB 1998) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) 52.232.40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020) VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (NOV 2020) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION) LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION) (a) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor s offices where the Contractor s business records or other proprietary data are retained and to review such business records regarding the Contractor s compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirement. VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) VAAR 852.246-71 Rejected Goods (OCT 2018) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.247-74 Advance Notice of Shipment (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2021), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b clauses applicable: (4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (8) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (22)(i) 52.219-28 Post Award Small Business Program Representation (NOV 2020) (25) 52.219-32 Orders Issued Directly Under Small Business Reserves (MAR 2020) (27) 52.222-3 Convict Labor (JUN 2003) (29) 52.222-21 Prohibition of Segregated Facilities (APR 2015) (30)(i) 52.222-26 Equal Opportunity (SEP 2016) (32)(i) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (35)(i) 52.222-50 Combating Trafficking in Persons (OCT 2020) (44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (49)(i) 52.225-3 Alternate II (JAN 2021) of 52.225-3 (JAN 2021) - Buy American--Free Trade Agreements--Israeli Trade Act (JAN 2021) (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (58) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) Paragraph c clauses applicable: N/A N/A N/A Offers are due not later than Monday, August 09, 2021 @ 8:00 AM, EST. Offers must be submitted electronically to kimberly.tomasi@va.gov. Questions to the solicitation must be received no later than, Tuesday, August 03, 2021 @ 8:00AM, EST. For additional information, please contact the Contracting Officer, Kimberly Tomasi by e-mail to kimberly.tomasi@va.gov.