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Department of Veterans Affairs Request for Information Real Time Location System (RTLS) Expansion November 18, 2022 Introduction: This Request for Information (RFI) is for planning purposes only and s... Department of Veterans Affairs Request for Information Real Time Location System (RTLS) Expansion November 18, 2022 Introduction: This Request for Information (RFI) is for planning purposes only and shall not be considered an Invitation for Bid, Request for Quotation, or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI. Background: VA is considering award of a single award Indefinite-Delivery-Indefinite-Quantity (IDIQ) firm fixed price contract that will provide RTLS hardware, software, documentation, and IT services to authorized users in VHA. Services include installation, end user acceptance testing, training, warranty services, engineering, and project management services. The scope of this contract shall include all VA Health Care Systems (VAHCS). Work may include expansion of RTLS capability at sites that currently have implemented RTLS, completion of implementations already started, and expansion of RTLS capabilities to new sites. VA seeks to obtain information technology (IT) services, hardware, and software required by individual Task Orders to expand VA s Real Time Location System (RTLS) that utilizes both CenTrak® (hardware and software) and Infor® LBI® (software) or equivalent hardware, software, and applications at VA medical centers (VAMC) and community-based outpatient clinics (CBOC) throughout VA. VA seeks to utilize an RTLS that uses active radio frequency identification (RFID) and Wi-Fi based hardware and software to provide information regarding asset location, staff location, patient location, as well as environmental variables. VA seeks to expand its solution that will provide hardware and software for zonal, room-level, and within-room level accuracy. VA seeks to expand its RTLS platform that maps location data to provide end users with 1) a graphical user interface (GUI) displaying location status for individual assets, and 2) a set of business intelligence reports and dashboards. VA seeks to expand its solution that will support the following applications: Asset Tracking (AT) to locate non-expendable equipment; Environmental Monitoring (EM) to monitor and report local temperature and humidity for equipment; Patient Elopement and Wandering (PEW) prevention to ensure long-term clinical residents safety by tracking location of patients; Hand Hygiene (HH) compliance monitoring to facilitate infection prevention by tracking use of hand hygiene equipment. Submittal Instructions: Provide a Capability Statement, no longer than 2-pages, that includes the following: Provide company information (Not included in the two-page limit for Capability Statement) Name of Company Company Address Point of contact name Telephone number Email address Company Business Size and Status For large businesses, what percentage of work do you estimate your firm will subcontract to one or more small business? If you are small business, what type of small business are you? For VOSB and SDVOSBs, provide proof of verification in VIP and statement of intent to comply with VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and with subcontracting limitations in 13 CFR 125.6 in execution of this effort. CAGE/UEI Number under which the company is registered in SAM/VetBiz.gov Identification of any available contract vehicles in which you participate, that the government could use to acquire your proposed solution. NAICS code(s) Please provide your small business status under the following North American Industry Classification System (NAICS) Code: 541519 Other Computer Services with a Size Standard of $30 Million. If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale. Describe your capabilities and experience in providing an RTLS solution as specified in the Draft Performance Work Statement (PWS) for an organization of similar size, scope and complexity as VHA. Include any of this type of work performed for the Federal Government and indicate whether you were the prime contractor or subcontractor. Your response must address capabilities specific to the hardware, software, and services required in the attached draft PWS. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the requirements to be performed under this effort. ______ YES _______ NO (if No, please provide your technical comments/recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost effective effort.) Complete the RTLS Expansion Pricing Model Spreadsheet (Revision 1) for a Sample Site, to include both the ROM and Pricing Model Questions Tabs (Not included in the two-page limit for Capability Statement) Complete the RTLS Expansion RFI Questionnaire (Not included in the two-page limit for Capability Statement). Responses are due no later than 10:00 AM EST, November 28, 2022, via email to Brandon Caltabilota, Contract Specialist at Brandon.Caltabilota@va.gov and Dana Newcomb, Contracting Officer at Dana.Newcomb@va.gov. Please note Real Time Location System (RTLS) Expansion in the subject line of your response. Mark your response as Proprietary Information if the information is considered business sensitive. The email file size shall not exceed 5 MB. *** Refer to the original posting for this RFI for the following attachments: RTLS Expansion Draft PWS RTLS Expansion RFI Questionnaire Addendum C - RSD Expansion Addendum D - SDD RTLS Addendum E - Salient Characteristics HW_SW