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FY22 ECO OEM Rukus Wireless AP Page 14 of 33 PRODUCT DESCRIPTION (PD) TEMPLATE DEPARTMENT OF VETERANS AFFAIRS Office of Information & Technology OIT-OEM FY22 ECO OEM Ruckus Wireless AP Date: 5/6/2022 ... FY22 ECO OEM Rukus Wireless AP Page 14 of 33 PRODUCT DESCRIPTION (PD) TEMPLATE DEPARTMENT OF VETERANS AFFAIRS Office of Information & Technology OIT-OEM FY22 ECO OEM Ruckus Wireless AP Date: 5/6/2022 TAC PD Version Number 1.1 Contents 1.0 PRODUCT REQUIREMENTS 3 2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) 3 2.1 SECTION 508 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS 4 2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY 4 2.3 ACCEPTANCE AND ACCEPTANCE TESTING 4 3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS 5 4.0 SYSTEM ACCEPTANCE (PRE-PRODUCTION) TESTING 6 5.0 SHIPMENT OF HARDWARE OR EQUIPMENT 6 5.1 SPECIAL SHIPPING INSTRUCTIONS 7 5.2 NATIONAL ACQUISITIONS 7 6.0 GENERAL REQUIREMENTS 8 6.1 VA TECHNICAL REFERENCE MODEL 8 1.0 PRODUCT REQUIREMENTS The Department of Veterans Affairs Office of Information and Technology (OIT), Office of Emergency Management (OEM) has a requirement for the purchase of 15 Brand Name Rukus wireless access points (AP), or an equivalent product meeting the salient characteristics below. These AP s will be used with VA s existing Enterprise Plum cases during deployments to enhance the wireless capabilities of VA cases. Failure to procure these wireless access point will diminish VA s ability to provide portable wifi for Veteran s outreach events, and support VA critical functions regarding emergency management. Description Part no. Quantity Rukus wireless Access Point SV-31014211 T350c US20 Outdoor 11AX AP 2x2:2 15 Any product proposed, other than the specific brand name products listed in the table above, must meet each of the following Salient characteristics. Please note all responses proposing alterative/equivalent brand(s) must be submitted in accordance with FAR 52.211-6, Brand Name of Equal and 52.214-21, Descriptive Literature : 802.11ax / Wi-Fi 6, 2x2:2 Outdoor AP with MU-MIMO Omni-directional internal antenna Pole/wall mount brackets Supports temperatures range of -20C to 65C Standard PoE (802.3af/at). POE injector/power cord. Require Remote Management, AP require built-in controller capabilities, including user access controls, guest networking functions, advanced Wi-Fi security and traffic management. BeamFlex+ technology Smart Mesh - one touch technology Channel Fly IP67 rated NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities. SECTION 508 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request. Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule. The Contractor shall comply with 508 Chapter 2: Scoping Requirements for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here: E205 Electronic Content (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines) E204 Functional Performance Criteria E206 Hardware Requirements E207 Software Requirements E208 Support Documentation and Services Requirements COMPATABILITY WITH ASSISTIVE TECHNOLOGY The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software. ACCEPTANCE AND ACCEPTANCE TESTING Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above. The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above. The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery. INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, Efficient Federal Operations , dated May 17, 2018; Executive Order 13221, Energy-Efficient Standby Power Devices, dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services. The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall: Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products). Provide/use the purchasing specifications listed for FEMP designated products at https://www4.eere.energy.gov/femp/requirements/laws_and_requirements/energy_star_and_femp_designated_products_procurement_requirements . The Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT® Bronze registered products. EPEAT registered products are required to meet the technical specifications of ENERGY STAR, but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available: Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives Imaging Equipment (Printers, Copiers, Multi-Function Devices, Scanners, Fax Machines, Digital Duplicators, Mailing Machines) Televisions, Multimedia Projectors This list is continually evolving, and as a result is not all-inclusive. SYSTEM ACCEPTANCE (PRE-PRODUCTION) TESTING It is the Government s desire that all End User Devices be delivered to the Government without an Operating System (OS) installed thereon. Contractors will be required to provide each End User Device (including docking stations and monitors) for Pre-Production testing. The Pre-Production test units shall be provided at no additional cost to the Government. Following successful Pre-Production Testing, the Contractor will not be required to install the Government Baseline; instead, the Government Baseline will be installed by the Government at the field sites. The Government Pre-Production Test Facilities will test the end user device to ensure that it functions correctly within the current Government infrastructure; regression testing must take place involving Government application software to ensure that the Government-specific Baseline is functioning correctly. The Government will complete product testing as soon as practicable, however, this regression testing requires a minimum of thirty (30) calendar days for completion. Upon successful regression testing, Government will notify the Contractor that the end user device has passed testing. If the proposed equipment fails to pass the Pre-Production testing, Government will return the failed devices to the Contractor or designated original equipment manufacturer (OEM) point of contact (at the Contractor s cost), and the Contractor shall provide new devices to the government-designated Pre-Production Test Facility. If the test unit passes, the accepted test unit will not be returned to the Contractor. Deliverable: Pre-Production Test Unit SHIPMENT OF HARDWARE OR EQUIPMENT Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For: Primary Alternate Name: TBD Name: TBD Address: Address: Voice: Voice: Email: Email: SPECIAL SHIPPING INSTRUCTIONS Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC. Contractors shall coordinate deliveries with Site POCs before shipment of Rukus T350C Wireless access point hardware to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall also include the following: IFCAP PO #: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449)) Project Description: (e.g. Tier I Lifecycle Refresh) Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3) NATIONAL ACQUISITIONS The Contractor shall complete the Master Delivery Schedule in accordance with the Instructions, and shall coordinate with the COR for specifics. The Master Delivery Schedule shall be provided after award and updated prior to and after each delivery timeframe. Shipment/Delivery Kick-off Meeting The Contractor shall conduct a Shipment/Delivery Kick-off Meeting with the VA Program Manager (PM), COR, Delivery Date Coordinator, Implementation Manager, and Facility CIOs (or designee) to discuss delivery schedule requirements and facilitate delivery of equipment. This meeting may be held in conjunction with the post award conference or identified technical kickoff meeting, if applicable. The Contractor shall also present the Shipment/Delivery Weekly Progress Report format for review and approval by the Government. This meeting, if held independently, shall be conducted telephonically within ten days after award and shall incorporate any delivery schedule changes to the draft Delivery Schedule identified by the Government. Shipment/Delivery Weekly Progress Report The Contractor shall provide a Shipment/Delivery Weekly Progress Report which shall identify the items shipped, the serial number associated with each piece of equipment; the date of each shipment; the status of each shipment, tracking information, and information relative to Government-receipt of the equipment items at each delivery site. In addition, the Shipment/Delivery Weekly Progress Report shall identify any problems and provide a description of how the problems were resolved/addressed. If problems have not been completely resolved, the Contractor shall provide an explanation and status of resolution. Shipment/Delivery Weekly Progress Reports shall be submitted in Microsoft Excel Format and shall clearly identify each serial number of the equipment being delivered with one (1) serial number per cell. Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Packing Slips/Labels and Lists shall also include the following: IFCAP PO #: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449)) Project Description: (e.g. Tier 1 Lifecycle Refresh) Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3) Deliverables: Master Delivery Schedule Shipment/Delivery Weekly Progress Report GENERAL REQUIREMENTS VA TECHNICAL REFERENCE MODEL The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OI&T Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OI&T. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.