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Page 2 of 2 US Department of Veterans Affairs Request for Information / Sources Sought Brand Name or Equivalent Rocky Mountain Cancer Data Systems Software THIS IS A REQUEST FOR INFORMATION (RFI), ONL... Page 2 of 2 US Department of Veterans Affairs Request for Information / Sources Sought Brand Name or Equivalent Rocky Mountain Cancer Data Systems Software THIS IS A REQUEST FOR INFORMATION (RFI), ONLY, issued in accordance with Federal Acquisition Regulation 15.201(e), for the purpose of conducting market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a promise to issue a RFP in the future, and it does not commit the Government to contract for any supply or service described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and therefore, will not accept, review or evaluate unsolicited proposals received in response hereto. Please be advised that the U.S. Government will not reimburse Respondents for any costs incurred in the preparation and/or submission of responses to this RFI; all costs associated with responding to this RFI will solely be at the Respondent s expense. Companies are encouraged to respond if they have the capability and/or capacity to provide the items identified below. Not responding to this RFI does not preclude participation in any future RFP, if issued. Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the Respondent. Interested parties are responsible for adequately and clearly marking proprietary, restricted, or competition sensitive information contained in their response. Requirements: The Department of Veterans Affairs (VA) Central Cancer Registry (VACCR) has a requirement for a centralized repository for all cancer registry data being collected in the VA s 132 cancer programs. The data is extremely detailed with approximately 1,000 data elements per cancer incidence report being collected in the field and transmitted to the VACCR. The data contains full and expanded demographics, cancer identification, staging (up to 5 different schemes) and extent of disease, first course of treatment, performance measures, outcomes, recurrences/progressions and subsequent therapies. The Rocky Mountain Cancer Data Systems (RMCDS) Central Cancer Registry software is the only known solution that can meet the VA needs. If another proposed solution can complete these tasks as described within this Request, please provide a capability statement describing the solution and how it meets VA needs. The Rocky Mountain Cancer Data Systems (RMCDS) software is specialized central registry software that permits the aggregation of cancer registry data into a unified and cohesive single database and is in use by 15 state central cancer registries.The software specifically provides for a cooperative, cost effective, efficient and functional cancer registry program with responsive support to meet the needs of the VA Central Cancer Registry (VACCR) and includes the following items to ensure that the VACCR correctly aggregates the care given to military Veterans: Password security Encryption enabled Auto coding of data elements as needed for format and valid codes Extensive error checking, field/interfield/standard/expanded Edits Abstraction and printing with codes and/or English meanings Ability to add new fields (extended dataset) as necessary to meet VA needs Database query and ad hoc report generation Search speed necessary to quickly compile a minimum of 750,000 cases (present total caseload) Frequency distributions, calculations for percentage, cumulative percentage, median, mode and standard deviation Cross tabulations, two and three way with controlling variable Standardized summary reports Actuarial and Kaplan-Meier survival reports Subset creation Industry standardized reports ( canned reports ) Multiple database handling (creation of multiple specialty databases) Interfacing with graphics packages Interfacing with statistical programs Data matching and linkages Data extraction in various formats to include ASCII, NAACCR, etc. Annual data approximation needs of 50,000 to 55,000 new cases per year Single license for installation at the Washington DC VAMC server platform Automatic ftp/web enabled software updates, minimum of 6 times per year to meet standard setter and user identified problem corrections PERIOD OF PERFORMANCE: 12-Month Base and four 12-Month Option Periods BASE PERIOD Period of Performance: October 1, 2021 through September 30, 2022 Item No. Description Part No. Quantity 0001 Rocky Mountain Cancer Data Systems Software License 1 copy RMCDS 1 0002 Rocky Mountain Cancer Data Systems - Support and Software Maintenance 12 Months RMCDS _SU 1 OPTION PERIOD 1 Period of Performance: October 1, 2022 through September 30, 2023 Item No. Description Part No. Quantity 0001 Rocky Mountain Cancer Data Systems Software License 1 copy RMCDS 1 0002 Rocky Mountain Cancer Data Systems - Support and Software Maintenance 12 Months RMCDS _SU 1 OPTION PERIOD 2 Period of Performance: October 1, 2023 through September 30, 2024 Item No. Description Part No. Quantity 0001 Rocky Mountain Cancer Data Systems Software License 1 copy RMCDS 1 0002 Rocky Mountain Cancer Data Systems - Support and Software Maintenance 12 Months RMCDS _SU 1 OPTION PERIOD 3 Period of Performance: October 1, 2024 through September 30, 2025 Item No. Description Part No. Quantity 0001 Rocky Mountain Cancer Data Systems Software License 1 copy RMCDS 1 0002 Rocky Mountain Cancer Data Systems - Support and Software Maintenance 12 Months RMCDS _SU 1 OPTION PERIOD 4 Period of Performance: October 1, 2025 through September 30, 2026 Item No. Description Part No. Quantity 0001 Rocky Mountain Cancer Data Systems Software License 1 copy RMCDS 1 0002 Rocky Mountain Cancer Data Systems - Support and Software Maintenance 12 Months RMCDS _SU 1 Please submit the following: Your organization s capability to provide the entire range of requirements. Specifically, please provide a brief summary of your technical approach to meet the requirements specified above. Request Company information to include: Company Name CAGE/DUNS Number under which the company is registered in SAM/VetBiz.gov Company Address Point of contact name Telephone number Email address Socioeconomic data For Service-Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB) concerns, indicate whether you could meet VAAR 852.219-10 (NOV 2020) (DEVIATION) VA Notice of Total SDVOSB set aside and 13 CFR §125.6, which states, the contractor will not pay more than 50% of the amount paid by the Government to it to firms that are not SDVOSBs as defined by VAAR 852.219-10 (NOV 2020) (DEVIATION). Company Business Size and Status for NAICS 541519 Names and types of current federal contracts and/or contract vehicles (GSA, GWAC, or any other Schedule if you are included in one or more. Please include Contract Number, expiration date, etc.) RFI SUBMISSION INSTRUCTIONS: VA requests a clear, concise, and complete response to this RFI. As part of the submission, VA is under no obligation to provide feedback to the RFI respondent, or to contact the RFI respondent for clarification of any information submitted as part of the response. Please submit your RFI response in accordance with the following: 1) No more than 10- pages. 2) Mark your response as Proprietary Information if the information is considered business sensitive. 3) NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI.  The Government will not review any other information or attachments included, that are in excess of the 10-page limit.  The Government will not review generic marketing materials that do not address the information contained herein or the attached documents. Submissions are due NO LATER THAN July 13, 2021 at 3:00 p.m. and may be made by emailing a response to: William.Freer@va.gov and Ryan.Allen@va.gov THIS IS NOT A SOLICITATION. Do not submit a proposal or quote. Contracting Office Address: Department of Veterans Affairs Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, New Jersey 07724 Primary Point of Contact: William Freer Contract Specialist Email: William.Freer@va.gov