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VA Northern California Healthcare System Redding VA Clinic 3455 Knighton Road Redding, CA 96002 General Conditions and Statement of Work Biological Freezers and Refrigerators 2 Approved By: Date: Depa... VA Northern California Healthcare System Redding VA Clinic 3455 Knighton Road Redding, CA 96002 General Conditions and Statement of Work Biological Freezers and Refrigerators 2 Approved By: Date: Department of Veterans Affairs Veterans Health Administration Office of Informatics and Analytics July 1, 2020 Sources Sought Notice Package # 12 Biological Freezers and Refrigerators RFI ECMS ACTION NUMBER 36E776-20-Q-0351 The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires: Biological Freezers and Refrigerators. The Program Contracting Activity Central (PCAC), National Activations Office (NAO) intends to issue a Brand Name or Equal solicitation. The NAICS code for this procurement is 333415 and the Small Business Administration Size Standard is 1,250 employees. This notice of intent to is not a request for competitive quotes. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of meeting the requirements may submit a quotation with manufacturer cut sheets, which may be considered by the agency, only if received by the closing date and time of this notice. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. Responses to this notice are due on or before Friday July 10, 2020 at 10:00 a.m. (Eastern) to this procurement s Contract Specialist, Rachael Avery, Rachael.avery@va.gov and the Contracting Officer Michelle Rhodes, at michelle.rhodes@va.gov. Contracting Office Address: Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence, OH 44131 VA Redding Outpatient Clinic VA Northern California Healthcare System Redding VA Clinic 3455 Knighton Road Redding, CA 96002 VA Redding Outpatient Clinic Initial Outfitting, Transition & Activation Project- Equipment Package Basis of Design (BOD) General Conditions and Statement of Work Biological Freezers and Refrigerators INTRODUCTION The VA Redding Outpatient Clinic has a requirement to purchase Biological Freezers and Refrigerators with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See VAAR Clause 852.211-73 Brand Name or Equal (JAN 2008) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the VA Redding Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.4.1. Table 1 Package Items Summary Item Number Item Description Quantity R5100 Freezer, Biological, -85, 19-25 Cubic Feet, Upright 1 R6060 Refrigerator, Biological, SS, 2 Door, 40 Cu Ft 1 R6065 Refrigerator, Biological, 3 Door, 78 Cu Ft 1 R6065A Refrigerator, Biological, 3 Door, 72 Cu Ft 2 R6090A Refrigerator/Freezer, Biological, 2 Door 1 R7300 Refrigerator/Freezer, Biological, Upright, 18 Cu Ft 1 GENERAL CONDITIONS Site Address The address of the VA Redding Outpatient Clinic is listed below. Additional information on delivery is located in section 2.4. VA Redding Outpatient Clinic Initial Outfitting, Transtition & Activation Project 3455 Knighton Road Redding, CA 96002 Delivery Schedule ITEMS SHALL BE DELIVERED NO EARLIER THAN THE ESTIMATED DELIVERY START DATE AND NO LATER THAN THE DELIVERY END DATE LISTED IN TABLE 2 BELOW. Table 2 Anticipated Building Outfitting Schedule Building Name Building # & Letter Acronym Est. Delivery Start Date Est. Delivery End Date VA Redding Outpatient Clinic N/A VA ROC 01/28/2021 02/28/2021 Schedule and Order Management The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Amy Carr at (720) 908-5436, amy.carr@goenergistics.com or Bob Wright at (614) 359-4153, bob.wright@goenergistics.com. VA Redding Outpatient Clinic Direct Delivery to address detailed in paragraph 2.1.1) VA Redding Outpatient Clinic Initial Outfitting, Transtition & Activation Project 3455 Knighton Road Redding, CA 96002 IOT&A Contractor-Provided Warehouse Local to the VANCHCS Delivery shall be freight on board (FOB) Destination. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Use of Warehouse: No applicable to this vendor, direct delivery to site If the vendor requires the use of the Government s activation contractor s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery. The vendor shall communicate through the VA POC any required coordination requirements. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. Deliverables Cad drawings are not a requirement for this procurement. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. Assembly and Installation: The vendor is required to manage and coordinate installation at the VA ROC with the COR. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and VA ROC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Training:Not applicable to this procurement unless specified in the vendors contract. The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date. Use of Premises During the performance of this contract, work will be carried out on VA ROC premises. The vendor will perform all work in such a manner that will cause a minimum interference with VA ROC operations and the operations of other contractors on the premises. The vendor will communicate through the VA POC any required coordination requirements with the GC prior to and during delivery and installation activities. The project may be an active construction site during delivery and installation. The vendor will take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor will assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). VA Redding Outpatient Clinic R5100 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 1 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Freezer, Biological, -85, 19-25 Cubic Feet, Upright Salient Characteristics: Laboratory freezer with three solid doors. 70 cu.ft., stainless. Digital LED display microprocessor temperature controller with adjustable control range from -13ºC to -30ºC, factory preset at -20ºC. Visual Hi/Lo temperature and door open alarms. Twelve vinyl coated wire shelves, interior light, 6 casters (three locking). Bottom mounted air cooled condensing unit, top mounted forced air cooling coil, and automatic defrost. UL, C-UL, ETL Sanitation, Energy Star Listed. VA Redding Outpatient Clinic R6060 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 1 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Refrigerator, Biological, SS, 2 Door, 40 Cu FT Salient Characteristics: Pharmaceutical refrigerator with two sliding glass doors, 39 cu.ft. capacity. Digital display with Hi/Low alarm, alarm relay dry contacts, automatic defrost, 1/2 inch access port, white coated steel interior and exterior finish, interior lighting, ten adjustable shelves, forced air circulation, and four locking casters. VA Redding Outpatient Clinic R6065 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 1 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Refrigerator, Biological, 3 Door, 78 Cu Ft Salient Characteristics: Commercial Grade Reach-In Refrigerator with three stainless doors. 68.1 cu.ft. capacity, stainless steel interior and exterior. Features LED lighting, spring assisted self closing lockable doors with stay open feature, aluminum flush mount door handle, 3 epoxy coated wire shelves per section; adjustable in 1-inch increments on stainless steel supports, (6) 4-inch stem casters (3 with brakes). Optional kits: Additional epoxy or stainless steel shelves, universal tray/pan slides, door reversal kit, air filter. VA Redding Outpatient Clinic R6065A 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 2 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Refrigerator, Biological, 3 Door, 72 Cu Ft Salient Characteristics: General-purpose laboratory refrigerator. 72 cu. ft, painted gray exterior, access port, alarms, casters, sliding hinged doors, double, 12 wire shelves. Refrigerator cabinet temperature range: 1° to 12°C (factory setpoint 4°C). VA Redding Outpatient Clinic R6090A 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 1 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Refrigerator/Freezer, Biological, 2 Door Salient Characteristics: Laboratory refrigerator and freezer combination system. Dual 10 cu. ft. sections. Refrigerator temperature range: +1o to +12oC (factory set point 4oC), freezer temperature range: -20oC to 0oC (factory set point -20oC), digital temperature controller for both chambers with interface, temperature stability of +/- 3oC, high-density, fluorine-free insulation, 1 inch rear access port in each compartment. Keyed on/off switch, high/low temperature; audio/visual alarms, accessible contacts for backup monitoring, door ajar alarms, lockable controller settings. Steel exterior front and aluminum interior VA Redding Outpatient Clinic R7300 3455 Knighton Road Redding, CA 96002 Project: VA Redding Outpatient Clinic, IOTA Issue Date: March 2020 Total Quantity: 1 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Item Name: Refrigerator/Freezer, Biological, Upright, 18 Cu Ft Salient Characteristics: Commercial grade refrigerator with freezer andh dual combination lock and frost-free operation. White, 18.2 cu. ft. capacity. Front mounted combination double lock, adjustable glass shelves, interior light, crisper drawers, door storage, adjustable thermostat. Ice maker optional.