Inactive

**IMPORTANT: Please read this notice in full BEFORE responding!** The Department of Veteran Affairs San Diego Healthcare System (VA SDHCS) has a requirement to purchase audiology equipment [brand name... **IMPORTANT: Please read this notice in full BEFORE responding!** The Department of Veteran Affairs San Diego Healthcare System (VA SDHCS) has a requirement to purchase audiology equipment [brand name or equal] as described in the salient characteristics. This requirement is in support of a major construction project activation. The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in, and capable of, providing the products described (in whole or in part). Please review the information contained herein and identify whether your company has the capability and interest to provide the brand name items listed or equivalent items that possess the salient characteristics as described. Please see section titled SUBMITTAL OF RFI RESPONSE below for what information to include in your company s response. GOVERNMENT QUESTIONS The VA is requesting vendors answer the following questions in response to this notice. Are there any specifications for individual items that you believe may be too restrictive when taking into consideration industry standards (see draft Statement of Work)? What specifications and why? Are there any accessories for any equipment item that are normally separately priced? What accessories? Are there any items that you would recommend be purchased separately? What items and why? Is there any reason you would not be interested in responding to a solicitation? What are the reason(s) and why? What is the lead time on this equipment? Does your company manufacture the items in accordance with the Limitations on Subcontracting (see FAR 52.219-14, 52.219-27, and 13 C.F.R. § 125.6) or supply the product of a small business manufactured in the United States? Do you have any questions or comments that may otherwise assist us? SET-ASIDE Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the rule of two criteria is not met, a specific set-aside category may not be decided by the Contracting Officer. AUTHORIZED DEALER/DISTRIBUTOR VERIFICATION Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. This requirement is for new equipment ONLY; remanufactured or gray market items will not be accepted. Gray market, also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer. Any vendor interested in this requirement shall be an Original Equipment Manufacturer (OEM) authorized dealer or distributor for the proposed equipment/system such that OEM warranty and services are provided and maintained by the OEM or that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment on their behalf. All software licensing, warranties, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. To assist the VA in determining any potential set-aside, we are requesting vendors provide the authorized dealer/distributor letter in response to this Request for Information (RFI). Any future solicitation will include the requirement for vendors to provide authorized dealer verification for all items of equipment. To satisfy this requirement, the vendor shall provide the original documentation from the manufacturer stating they are an authorized dealer/distributor for the items being procured. This letter shall be on the manufacturers official letter head or from an official manufacturer email and guarantees the products are safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and that: All product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or Guarantees that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. LIMITATIONS ON SUBCONTRACTING AND THE NON-MANUFACTURER RULE (NMR) The requirement that a non-manufacturer supply the product of a small business concern is referred as the Non-Manufacturer Rule (NMR) [13 C.F.R. § 121.406]. In order to qualify as a small business concern for a small business set-aside, an offeror must either manufacture the item in accordance with the Limitations on Subcontracting (see FAR section 52.219-14, 52.219-27 and 13 C.F.R. § 125.6) or supply the product of a small business made in the United States. SALIENT CHARACTERISTICS/DELIVERY SPECIFICATIONS/WARRANTY SPECIFICATIONS Package Items Summary CLIN Description QTY Unit of Measure 0001 GSI AudioStar Pro Clinical Audiometer 8518226 (or equal) 3 EA 0002 Radioear 90db wall/corner mount speaker pr 8102475 (or equal) 3 EA 0003 Earlink 3A/5A standard Eartips 750/pk 420-2005 (or equal) 3 EA 0004 Earlink 3A/5A small Eartips 750/pk 420-2007 (or equal) 3 EA 0005 Grason Stadler Tympstar Pro 8108266 (or equal) 4 EA 0006 Audioscan Verifit 2 Clinical REM/HIT 3547 (or equal) 8 EA 0007 Audioscan addional NOAH Module VA-201 (or equal) 1 EA 0008 Interacoustics Eclipse EP25 w/TEOA25 & DPOAE2 (or equal) 1 EA 0009 Interacoustics Eclipse VEMP Module 8017269 (or equal) 1 EA 0010 Interacoustics Laptop w/OtoAccess License 8506058 (or equal) 5 EA 0011 Interacoustics Lyra PC-Based Clinical DP/TEOE (or equal) 4 EA 0012 DO-110 Comply LG Foam Eartips-100/PK W90250 (or equal) 8 EA 0013 Interacoustics/Maico/GSI Single Use Eartips 13mm-100 (or equal) 4 EA 0014 Interacoustics/Maico/GSI Single Use Eartips 8mm-100 (or equal) 4 EA 0015 Micromedical/Interacoustics VE525-SM Form Factor PC-TV (or equal) 1 EA 0016 Micromedical/Interacoustics Air FX Caloric Irrigator 8503836 (or equal) 1 EA 0017 Micromedical/Interacoustics Aqua Stim Caloric Irrigator (or equal) 1 EA 0018 Tremetrics RA660 HearCon Base System-DD45 Headset (or equal) 2 EA 0019 Tremetrics HT Pro 660LTE 8511218 (or equal) 2 EA 0020 Halcyon Tech HIK In-Vision CCTV 8511218 (or equal) 2 EA 0021 LXT1-SE-FF SoundExpert LxT Sound Level Meter Class-1 (or equal) 1 EA 0022 703p-PK1 1x 703P w/Blaze software (or equal) 1 EA 0023 CAL200 Calibrator (or equal) 1 EA 0024 ADP031 1/2" to 3/8" Mic Adapter (or equal) 1 EA 0025 Audioscan additional NOAH Module VA-201-ADDTL (or equal) 7 EA 0026 Shipping and Installation 1 JB 0027 Training 1 JB Salient Characteristics for Lyra OAE Compatible with OtoAccess and NOAH databases Custom protocols that are programmable up to 32 frequencies in a protocol Frequency Range From 500-10,000 Hz Uses Bayesian Weighting noise detection providing faster responses Ability to set and view Reproducibility Level as part of criterion for increased accuracy in cochlear mapping Capability to manually measure a single data point or insert additional frequencies as needed. Real Time table display. Color coded Historical OAE Overlays Normative Data overlays Custom reports designated to protocols of choice Customizable Reports (again via Print Wizard) Salient Characteristics RA660 Audiometer: Integrated acoustic simulator Built in audiometer touch screen Fully integrated with HT Pro software Utilizes true USB interface Sound Level Meter Salient Characteristics: n Product Noise Evaluation n Production Line Acoustic Testing n Site Assessment n Attended Noise Measuring n Environmental Noise Monitoring n Real-Time Octave Band Analysis(1/1 & 1/3) n Time History Logging n Community Noise Metrics n 2GB Internal Memory n Measurement History TympStar Pro Salient Characteristics: Integrates into GSI Suite Software Stand-Alone operations with ability to save sessions, report and print without a PC dependence Touch Screen operations Ability to transfer data to GSI Suite Remote Probe operations with separate Left/Right and Start/Stop buttons Multi Frequency operations measuring 125Hz 8KHz with transient click stimulus Ability to have numerous Custom Screening Protocols Ability to have numerous Auto Sequence Protocols Manual and/or Auto Threshold Reflex Options Salient Characteristics for Audioscan Verifit Hearing Aid Analyzer Must have WRECD up to 16KHz Must have a complete binaural test box allowing for testing two hearing aids simultaneously in box Must have a speech mapping capability to 12KHz Must provide SII targets in speech map Must provide MAOF targets to verify frequency lowering audibility Must provide directional testing using speech and noise in separate speakers Must have TRIC coupler adapters alleviating the use of putty for slim tube hearing aids Must provide binaural assistant ensuring accurate output in both reference mics, during binaural on-ear Speech Must match existing units in place across 4 sites at VA San Diego Healthcare System (follow standardization scheme for Reusable Medical Equipment). This equipment can verify all of the advanced hearing aid products available to veterans on today s government contracts, to include analog/digital, occluded/open, and frequency transposition instruments. Must include a simultaneous directional real ear measurement test, simultaneous directional hearing instrument test, speech mapping option for programming of telecoil, and sensory loss simulator. System software upgrades must be provided free of charge for the lifetime of the equipment. Must use trademarked technology known as the Audioscan Speechmap fitting system, which uses calibrated real speech signals to measure performance of hearing aids. Must allow the use of live speech to perform test functions. The speech signals must be controlled in real time to produce a calibrated, controlled spectrum in the sound field which allows testing of the hearing aid function on the patient s ear, measuring the performance of the device with a natural sound input. Per Audioscan, e3Audiometrics, Inc. is the exclusive sales and service agent for the state of California for the Verifit ear hearing aid analyzer. Their sales and service technicians are fully qualified to demonstrate, maintain and repair the Verifit systems. Micromedical VisualEyes 525 (VE525) Salient Characteristics Touch Screen Enabled Software and Hardware Full Field Monitor for Occular Motor Testing Real Time Analysis 105Hz Camera Speed Ellipse Pupil Tracking Algorithm Automatic (software enabled) Eye Centering Customizable and Unlimited Protocols Auto Fixation during Calorics Fixation Index Calculation in Spontaneous Nystagmus Testing Please also include the following: PIV Authentication Compatibility VistA Imaging Compatibility Compatible with Windows 7 or greater Must match existing units in place across 4 sites at VA San Diego Healthcare System (follow standardization scheme for Reusable Medical Equipment). Grason Stadler AudioStar Pro Audiometer Salient Characteristics Integrates into GSI Suite Software Stand-Alone operations with ability to save sessions, report and print without a PC dependence Ability to transfer data to GSI Suite Includes Pediatric Noise Stimuli Includes Auto Hertz customizing specific sequence of frequencies during pure tone testing Includes Word Navigation in Speech allowing to change time of presentation without stopping test Integrated DOD/VA word lists Quick SIN and BKB SIN included Salient characteristics for Interacoustics Eclipse EP25: Compatible with OtoAccess database Includes FMP (Frequency Multi Point) Quality Indicator Includes Residual Noise Measurement Includes LS CE-Chirp Stimuli Includes Bayesian Weighting weighted probability filter Includes FDA Approved VEMP Testing Includes A/B buffers to ensure reproducibility VEMP includes EMG Monitor, Raw EMG Output, VEMP partnering, and EMG Scaling Included Area Ratio analysis for EcochG testing Salient Characteristics for Halcyon Technologies HIK In-Vision CCTV system Must provide real-time image without delays in transmission between camera and monitor. No recording option. HDMI included FEATURES: 2 Megapixel high-performance CMOS Analog HD output up to 180P resolution. True Day/Night OSD menu, DNR, Smart IR True WDR, up to 120dB 75° field of view (horizontal) EXIR technology up to 20m IR distance IP66 weatherproof Up the Coax(HIKVISION-C) DELIVERY INFORMATION Chula Vista Community Based Outpatient Clinic Chula Vista, CA 91910 Dates: TBD (approximately no later than 7/31/2020) Point(s) of Contact: TBD *Delivery Notes: The Contractor will be required to follow the delivery instructions included in the final order. These instructions include ensuring packages annotate the required special markings, setting a delivery appointment, and coordinating with specific facility points of contact. This information will be provided at award. Delivery times will be Monday through Friday from 0830 to 1600 (Pacific) with at least 24 hours advanced notice. No deliveries after 1600 (Pacific) will be accepted. **COVID-19 Safety Requirements: The vendor is responsible for screening its employees prior to delivery and installation in accordance with CDC and VA guidance in place at the time of delivery/installation. Vendor shall contact delivery coordination POCs prior to delivery/installation to verify the current COVID-19 safety requirements in place. Vendors are responsible for providing the required safety equipment to their employees. Current COVID-19 safety guidelines are as follows but are subject to change: Vendor employees that currently have or have had any flu-like symptoms within 72 hours prior to the scheduled delivery/installation shall not perform work on the VA site. All vendor employees shall practice social distancing measures while on the VA site when possible and Wear a face mask (non-N-95) if unable to maintain the CDC-recommended 6-ft. distance from others. SUBMITTAL OF RFI RESPONSE If you believe you are capable of meeting this requirement (in whole or in part), please provide a complete response no later than Friday April 24, 2020 at 1:00 PM (Eastern) to the Contract Specialist Ron Shelko at Ronald.Shelko@va.gov and the Contracting Officer Michelle Rhodes at Michelle.Rhodes@va.gov. A complete response satisfies the information requested below. The Government requests responders provide the following information: Company information including name, address, point of contact, and DUNS Number The make and model information for each item, If an equivalent item will be proposed, cut sheets containing specifications, Authorized dealer verification (see below), The contract number of any applicable GSA schedule if one exists from which these items can be procured, and Answers to government questions Further, if you believe a different NAICS code or Product Service Code (PSC) is a better fit for the subject requirement, please provide that information to us as well. NAICS: 334516 Analytical Laboratory Instrument Manufacturing (Size Standard: 1,000 Employees) PSC: 6515 Medical and Surgical Instruments, Equipment, and Supplies NOTE: This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined. /END OF NOTICE/