Inactive Total Small Business Set-Aside (FAR 19.5)

MT BENTON LAKE WMD REHAB ENTR RD ENG. SVCS Notice of Intent (A&E Solicitation for SF330: DOIFFBO250076) PRESOLICITATION NOTICE OF INTENT. THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STAN... MT BENTON LAKE WMD REHAB ENTR RD ENG. SVCS Notice of Intent (A&E Solicitation for SF330: DOIFFBO250076) PRESOLICITATION NOTICE OF INTENT. THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER¿S LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. INTRODUCTION: This is a Pre-Solicitation Notice for PR Number 0044010219 which requires Architect and/or Engineering (A&E) Services to develop plans, specifications, and cost estimates for the repair of the asphalt concrete pavement on the Refuge Entrance Road at Benton Lake NWR. (Cascade County, MT) 922 Bootlegger Trail, Great Falls, MT 59404-6133. This project is a 100% Set-Aside for Small Business Concerns. The NAICS code for this procurement is 541330 - Engineering Services, and the annual small business size standard is $25.5M. All information needed to submit SF330 documents is contained herein. Federal Acquisition Regulations (FAR) 36.6 selection procedures apply. The architectural/engineering sources listed herein are being procured utilizing the Selection of Architects and Engineer's statute, also known as the Brooks Act or Qualifications Based Selection (QBS), FAR Part 36.6. All submissions will be evaluated in accordance with (IAW) the evaluation criteria identified in the Selection Criteria. Only the top three (3) firms deemed to be the most highly qualified, after initial source selection, may be chosen for discussions/interviews. Please note that the technical evaluation board may choose not to engage firms in discussions/interviews if the initial selection evaluation is determined sufficient to proceed without conducting discussions/interviews. Firms will be selected based on demonstrated competence and qualifications for the required work as submitted. 2. DESCRIPTION: This project is for engineering design services for the assessment of and repair, rehabilitation, and preservation of the refuge entrance road. The existing pavement is rapidly deteriorating and, if unaddressed, would soon progress beyond less-expensive repair/preservation options and, instead, would need to be entirely repaved. Types of pavement distress include longitudinal cracking, transverse cracking, rutting, and the chip seal is wearing away at spot locations. services required to complete the following tasks: Title I Phase: 1. Memorandum summarizing treatment recommendations Title II Phase: 2. 95% milestone construction documents that include plans, specifications, and cost estimate(s). 3. 100% milestone construction documents that include plans, specifications, and cost estimate(s). Format & Quantities: 1. Construction plans shall be produced using Computer Aided Drafting (CAD) software, 2016 version or newer, and formatted and scaled for 11¿x17¿ (half size) sheets. 2. Construction plans shall be provided in both CAD files as well as Adobe PDF format. 3. Specifications shall be provided in both Microsoft Word format as well as Adobe PDF format. 4. The 100% milestone construction plans and specifications shall be signed and sealed by a Professional Engineer licensed to practice in the state of Montana. 5. All other deliverables shall be in Adobe PDF format and separate files for each document. 6. All documents shall be supplied in virgin format or on USB drives. 7. All deliverables shall be sent to the Contracting Officer Representative, Refuge Manager, and Contracting Officer. 3. INQUIRIES: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Selection shall be in the order of preference from the firms considered Most Highly Qualified. Questions may be directed only by email to: sanford_carson@fws.gov 4. SELECTION PROCESS: SF 330s will be evaluated in accordance with the selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this requirement. In accordance with FAR 36.602-3-(c), three (3) of the most highly qualified firms will then be notified of the Government's intent to (or not to) hold discussions/interviews. If held, discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the Contracting Officer. This may include in writing, via phone interview, or in-person interview presentations. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection based on the selection criteria, and the most highly qualified firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. A site visit may be authorized for the highest rated firm during the negotiation process at no cost to the Government. If negotiations are not successful with the highest-rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until an award can be made or the requirement is canceled. 5. SUBMISSION REQUIREMENTS: All responding firms are required to submit Standard Form 330, Architect-Engineer Qualifications, Part I and Part II. Instructions and fillable copies of the SF 330 document may be obtained from the GSA Forms Library or on-line at https://www.gsa.gov/reference/forms/architectengineer-qualifications. The SF 330, Part I must clearly indicate the office location where the work will be performed, the qualification of the individuals and subcontractors proposed to work on the contract, and their geographical location. You must submit your qualifications, and any supplemental information (such as past performance, spreadsheets, backup data, and technical information), electronically to sanford_carson@fws.gov no later than: 2:00pm (Eastern), Tuesday, May 23, 2025. Email subject lines must be labeled: A&E SOL# DOIFFBO250076 - Benton Road Entrance. Files must be readable using the current Adobe Portable Document Format (PDF). a. Late SF 330 submissions received after the due date and/or time will be handled in accordance with FAR 15.208(b). Please allow sufficient time for your SF 330 package to be received prior to the proposed closing date/time. b. Please see FAR 15.207(c) for a description of the steps the Government shall take regarding unreadable offers. c. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. d. Password-protecting your offer is not permitted. e. Please note that the Government shall not accept .zip files. f. Package Limitations: SF 330s shall be limited to a maximum of thirty (30), single sided, single-spaced, and numbered pages. This includes a cover/title page, table of contents, and any other relevant information. If more than thirty (30) single-sided pages are submitted, all pages after thirty (30) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger. Part II of the SF 330 and any Contractor Performance Assessment Rating System (CPARS) reports and Past Performance Questionnaires will not count as part of the page limitations. The SF 330 shall be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted. Page limits apply to the following sections of the SF 330: Section E - Resumes (Limit to 1 page per team member) Section F - Example Projects (Limit to 1 page per project) Section G - Key Personnel Participation in Example Projects (Limit 1 page) Section H - Additional Information (Limit this section to 8 pages total) Provide additional information demonstrating the proposed team's qualifications and past experience to fulfill the contract requirements. g. All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code; 2) Unique Entity Identifier (UEI); 3) Tax ID Number; 4) Primary Point of Contact; 5) Email address and Phone number of the Primary Point of Contact; h. NOTE: Only submissions from Small Business concerns will be acceptable for this project. To be considered, the firm must be registered in the System for Award Management (SAM) database (www.sam.gov) and certified by the SBA as a small business concern; Failure to accomplish the aforementioned tasks by the time the SF 330 is due shall result in elimination from consideration as a proposed contractor. 9. FWS Primary Point of Contact: Sanford Carson, Contract Specialist, email: sanford_carson@fws.gov. 10. SELECTION CRITERIA: The FWS will utilize the following selection criteria in descending order of importance to evaluate firms: (A) TECHNICAL PROPOSAL - SF 330 Evaluation - Stage I (Pre-selection) FACTOR 1 - PROFESSIONAL QUALIFICATION (1) Professional qualifications necessary for satisfactory performance of required services. a. The A&E firm must be registered and licensed to complete design work for projects completed in the State of Montana. b. Specific qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project. c. The A&E must have at least five (5) years of engineering experience. d. Provide professional license numbers and/or proof of licensure of key personnel proposed to complete work on the project. FACTOR 2 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE (2) Specialized experience and technical competence in the type of work required: a. Specialized experience and technical competence will be evaluated based on the team members' knowledge, both individually and collectively as a team. b. Firms shall submit project information on at least three (3) but no more than five (5) designs for projects that best match the Scope of this project. Designs must be complete or substantially complete prior to the due date of this pre-solicitation notice of intent. c. Describe processes in relation to design quality management procedures, Computer-Aided Design and Drafting, and any proposed subcontractors. FACTOR 3 - RELEVANT PAST PERFORMANCE (3) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. a. Submit the prime firm's past performance information to determine the degree to which it demonstrates the likelihood it can successfully perform the requirements of the work as described herein. Submit evaluation information for all projects submitted for Factor 2, specialized experience, and technical competence. If unable to obtain a completed CPARS, past performance questionnaires (PPQ) are acceptable. Please utilize the attached PPQ document. If unable to obtain a completed PPQ for a Factor 2 project, provide the customers contact information along with the contract information. In the case of a joint venture, LLC, or other teaming arrangement formed for the purpose of competing for this contract, the Government will evaluate the past performance of the entities that comprise the newly formed entity. The Government will use the information either furnished by the Offeror and reference(s) and/or information obtained from other independent data sources in evaluating past performance. b. Submit any performance rating information, especially for FWS projects, as well as information about the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. c. Submit any record of significant claims against the firm because of improper or incomplete architectural and engineering services. d. For firms without a record of relevant past performance or for whom relevant past performance information is not available, the firm will not be evaluated favorably or unfavorably. However, firms must document having at least five (5) years of experience. e. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. FACTOR 4 - LOCATION (4) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms given the nature and size of the project. a. Firms must demonstrate knowledge of the locality which may include state licenses or projects completed for designs of projects within the state where the design shall be constructed. (B) PRICED PROPOSAL - Stage II FACTOR 5 - PRICE (1) Price. When requested by the Contracting Officer, and following evaluations of stage I, SF 330s, the offeror shall submit a price proposal on the schedule for each item. When completing the price schedule of the item(s), the Offeror shall provide fully loaded labor rates. Fully loaded rates shall include wages, overhead, general, administrative expenses, and profit. Table 1. RATING EVALUATION FACTORS: Adjectival Description OUTSTANDING Proposal meets requirements and indicates an exceptional approach, understanding and capability of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low. EXCELLENT Proposal meets requirements and indicates a thorough approach, understanding and capability of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low. ACCEPTABLE Proposal meets requirements and indicates an adequate approach, understanding, and capability of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate. MARGINAL Proposal does not clearly meet requirements and has not demonstrated an adequate approach, understanding and capability of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high. UNACCEPTABLE Proposal does not meet requirements and contains one or more deficiencies. Proposal will not result in an award. NEUTRAL (FOR PAST PERFORMANCE ONLY) No recent/relevant performance record is available, or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.