Inactive

The purpose of amendment 001 is to answer questions received in response to solicitation. Question 1. CLIN0020, CLIN0040 and CLIN0060 reference a travel reimbursement for up to three, two-day trips. I... The purpose of amendment 001 is to answer questions received in response to solicitation. Question 1. CLIN0020, CLIN0040 and CLIN0060 reference a travel reimbursement for up to three, two-day trips. If the number of repair trips requested (or triggered via show related issues which cannot be resolved over the phone) exceeds these three trips, is travel reimbursement still provided? Answer: Yes, if the cost is justified, and the contractor does not go over the ceiling price. If required and approved, the Contracting Officer can increase the ceiling price through a modification to the contract. Question 2. If the service to detect the malfunction or show issue exceeds the two-day trip due to conditions or circumstances beyond the control of the contractor, as would reasonably be defined, would the contractor be reimbursed for any additional the additional days? Answer: Yes, if the cost is justified and approved, and the contractor does not go over the ceiling price. If required and approved, the Contracting Officer can increase the ceiling price through a modification to the contract. Question 3. Per Section B, the price schedule for the time and material line items references a price ceiling that the contractor exceeds at his own risk. Per Addendum 52.212-4 section 7(e), the contractor is relieved from any obligation to perform work that would exceed the ceiling, until notified that the ceiling has been increased. In the event that the ceiling is not raised, will the contractor be excused from any subsequent show deficiencies which result from the repair, replacement or labor not being completed due to ceiling? Answer: If the ceiling price is not raised then the contractor will not be obliged to perform any work, therefore the contractor is excused from any subsequent show deficiencies which will have resulted from maintenance not being completed due to the ceiling price. Question 4. Section 10.2 (Task 2 Service Calls and Repairs), Item 1, references the requirement to be on site within 24 hours to perform repair service calls if the issues cannot be resolved through telephone conversations as determined necessary by the COR, Contract Specialist or Contracting officer. Can you please provide further clarification on what constitutes this 24-hour trigger? More specifically: a. It was discussed on site, that the nightly operators are of varying skill and technical levels relative to the laser equipment and operations. And that in the past, if there were show related issues, the more technical operations team would come in the following day for troubleshooting the system. i. Is it this more technical team member that would issue the request to be on-site, if unable to resolve the issue over the phone with the contractor? The requesting party could be a technical team member or the Visitor Center Supervisor. Primarily the request would come from a technical team member. If a technical team member was not available, the Visitor Center Supervisor would work with the contractor first by phone. If unable to resolve by phone, the Visitor Center Supervisor would request a site visit by the contractor. ii. Or would the nightly Visitor Center operator request the on-site visit? See answer to 4.a.i. b. In either instance would the requested on-site service still have to be approved and initiated by the COR, CO or Contract specialist? And if so, how is this approval and request transmitted? Yes, this is to ensure that there is enough money on the contract so that the contractor does not go over the ceiling limit. c. Does the contractor have any weight on the decision to enter the 24-hour response trigger period? (Ex - If the contractor believes the issue can be resolved over the phone with a more technical skilled person, may the contractor make this request without the 24 hour trigger being initiated?) Answer: The contractor may make the request to have a technical team person respond: however, the response would depend upon the availability of a technical team member. If a technical team member was not available, the 24-hour response trigger might be initiated. Question 5. If during the course of a service trip, the contractor discovers an issue to be an infrastructural issue not related to the specific playback equipment (example - power anomalies, wiring damage in remote located conduits or pull boxes, physical damage to the projection glass, laser shutter window, etc.), is the contractor responsible for these repairs or would the client be responsible for these repairs? Answer: The Bureau of Reclamation would be responsible for infrastructure repairs such as power anomalies, wiring in pull boxes, etc. However, the laser shutter window, beam block and projection glass are considered are considered to be part of the system and repair would be the responsibility of the contractor. Question 6. Pending further review and assessment of the operating equipment and spare parts during the pre-season startup, will replacement parts recommended by the contractor to minimize down-time be considered? Answer: The Bureau of Reclamation will consider recommendations made by the contractor to obtain replacement parts that would be stored onsite to minimize down-time if a piece of equipment should fail. Question 7. Are there restrictions on the time that work can be performed on the system(s) for either task, pre-season maintenance or service calls? If there is work on top of the dam or on the face of the dam, coordination will need to take place if work needs to be done on the laser system, as the system will need to be unlocked. a. Will the operations team who is capable of opening the laser projection window shutter be available as needed for either task? Yes. b. Will the Visitor Center equipment locations be accessible for service calls after operating hours? Yes. Question 8. Can you provide the last date on which the lasers, projectors, and show equipment were inspected and the results of those inspections? Answer: The system was completely inspected in May 2018 during the pre-season startup. The only recommendation was that the red laser was out of alignment and need to be adjusted. Question 9. Can you provide verification that all equipment was running properly as per SOP's during the final show of last season, or the last time the system was operational? Answer: The last show was run on September 30, 2018. No problems were reported at that time. Question 10. During the site survey, you indicated that one of your technical personnel had corrected an issue on the desktop show computer that was previously used to perform the functions of the currently installed laptop computer. a. Can you provide the findings of what was the failure or issue with the desktop computer? Answer: On the original computer, a Windows error occurred, and it would not allow the system to boot up. The computer sat for a few months. It was started, and it appeared to run fine. There was no change made on the computer. We are not sure why the Windows error occurred. b. And will the desktop computer by re-installed by your technicians or will that be a requirement of the contractor during the pre-season maintenance? Answer: At this time, the plan is that Reclamation will reinstall the original computer. Question 11. Do you have full back-ups of your show system files, including operating systems, Medialon show files, Pangolin show files and frame files, audio files, etc.? a. Where are these files stored? Reclamation believes the files are on the original computer. b. Will the contractor have access to these back-up files as needed? If the files reside on the original computer, the contractor will have access to them. ******************************************************************** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Solicitation number 140R1719Q0015 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 19-01. This is a total small business set-aside under NAICS 811219 with an associated small business size standard of $20.5 million and Produce Service Code of J059. The Bureau of Reclamation intends to award a Firm Fixed Price/Time and Materials Purchase Order, for the acquisition of preseason maintenance, startup, and service for the Grand Coulee Laser Light Show: CLIN0010 (Firm Fixed Priced): Base Year, Laser Light Show Preseason Maintenance and Startup, per attached Statement of Work. (Price Schedule 1, CLIN 10) Include travel in total price. CLIN0020 (Time and Materials): Service Calls and Repairs, per attached Statement of Work, (Price Schedule 1, CLIN 20, 30 and 40) Include Fully Burdened Rate (Per Hour Includes; G&A, Profit, and Overhead). Travel will include up to three, two-day trips. CLIN0030 (Firm Fixed Priced): Option Year 1, Laser Light Show Preseason Maintenance and Startup, per attached Statement of Work. (Price Schedule 2, CLIN 50) Include travel in total price. CLIN0040 (Time and Materials): Option Year 1, Service Calls and Repairs, per attached Statement of Work, (Price Schedule 2, CLIN 60, 70 and 80) Include Fully Burdened Rate (Per Hour Includes; G&A, Profit, and Overhead). Travel will include up to three, two-day trips. CLIN0050 (Firm Fixed Priced): Option Year 2, Laser Light Show Preseason Maintenance and Startup, per attached Statement of Work. (Price Schedule 3, CLIN 90) Include travel in total price. CLIN0060 (Time and Materials): Option Year 2, Service Calls and Repairs, per attached Statement of Work, (Price Schedule 3, CLIN 100, 110 and 120) Include Fully Burdened Rate (Per Hour Includes; G&A, Profit, and Overhead). Travel will include up to three, two-day trips. Total Price includes all applicable fees. FOB: Destination, at Grand Coulee Dam Visitor Center, WA 99133. For a full description of performance work statement and clauses please see attachments.