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USGS telecommunications tower inspections in Hawaii County, Hawaii INSTRUCTION TO VENDORS A firm-fixed priced quotation and technical quotation package USGS telecommunications towers inspections in Ha... USGS telecommunications tower inspections in Hawaii County, Hawaii INSTRUCTION TO VENDORS A firm-fixed priced quotation and technical quotation package USGS telecommunications towers inspections in Hawaii County, Hawaii shall be submitted by 3:00 PM EST, Friday, April 12, 2024 [extended from original 3:00 PM EST, Friday, April 5, 2024], to the Contracting Officer, Pauline Fukunaga, at fukunaga@usgs.gov. Faxed or mailed quotations will not be accepted. Vendor shall supply the USGS with a thorough quotation package demonstrating how they meet all requirements within the evaluation criteria. Quotation package shall be thorough enough to allow the USGS to perform a proper evaluation. The following additional information must be supplied along with your quotation. Failure to submit this information may deem your quotation non-responsive and your quotation may not be considered. 1) Vendor must submit a quotation which will be reviewed by the Contracting Officer and USGS Technical Liaison. The quotation must reflect all the technical specifications as attached in the Request For Quote (RFQ). 2) Federal Tax ID Number 3) Business Size Classification. 4) UEI Number. Must be actively registered in SAM.gov The award resulting from this RFQ will be based on lowest price technically acceptable (LPTA) quote. Preference will be given to Small Business. All questions regarding this RFQ shall be sent to the Contract Specialist via email no later than 3:00 PM EST, Thursday, April 4, 2024. Vendors are urged to select one (1) representative from their firm to present all questions. Phone calls and late questions will not be accepted. (End of Instructions) REQUIREMENTS/SALIENT CHARACTERISTICS Required Specs for USGS telecommunications towers inspections in Hawaii County, Hawaii Technical Specifications for USGS telecommunications tower inspections in Hawaii County, Hawaii: US Geological Survey (USGS) needs to perform tower inspections at two (2) antenna sites/towers located on the Island of Hawaii and to report on the condition of the towers regarding compliance with applicable safety regulations and to identify deficiencies with meeting ANSI/TIA 22-G standards for tower functionality, structural integrity, electrical/grounding compliance, and safety requirements. Final report to include evaluation of current wind loading levels. Statement of Work (SOW) ¿ US Geological Survey telecommunications towers inspections in Hawaii County, Hawaii 1.0 General 1.1 Scope. The contractor shall provide all labor, equipment, materials, supplies, and services, except those identified as government furnished in paragraph 2.0, necessary to provide a full inspection of two (2) US Geological Survey (USGS) antenna tower sites located in Hawaii County, Hawaii. The results of the inspection will include a report on the basic site and tower conditions, identify deficiencies, and detail compliance with ANSI/TIA/EIA 222-G standards for tower functionality, structural integrity, and safety requirements. 1.2 Period of Performance: The contractor shall complete the inspection work within 30 days of contract award and shall complete the final report within 60 days of contract award. 1.3 Place and Performance of Services: The work shall be performed at two (2) USGS antenna tower sites located in Hawaii County, Hawaii. Specific locations are identified in Exhibit 1, Tower Site Locations. 1.4 Contractor Travel. All travel expenses, including transportation, visa and working permits, lodging and meals are the responsibility of the contractor. 2.0 Government Furnished Property, Materials, and Equipment (GFP/M/E/S) The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: None 3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E) Except for those items specifically stated to be Government-furnished in Paragraph 2.0, the contractor shall furnish everything to perform the services indicated in paragraph 1.1. 4.0 REQUIREMENTS The contractor shall: ¿ Perform inspections of two (2) USGS antenna towers identified in Exhibit 1, Tower Site Locations. ¿ Inspect the following items, at a minimum: o Tower and base. If possible, identify manufacturer and model of each tower. o Establish/confirm tower meta-data of actual height and GPS location. o Correctly categorize per tower TIA 222-G ¿structure classification¿, ¿exposure category¿, and ¿topographic category¿ o Report when available per TIA 222-G Annex B. per tower and appropriate county. o Maximum basic wind speed load without ice. o Maximum considered earthquake spectral response acceleration. o Verify structural guys integrity and bonding (where applicable). o Climbing ladders. o Climbing safety cable and other height safety facilities. o All platforms. o Verify/check ground bus bar. Proper grounding/bonding per tower leg. o Cables/cable clamps o Condition of paint/ tower member corrosion/ antenna corrosion. o Site structures/area/fencing 5.0 Inspection Process and Access Coordination 5.1 Scheduling. The Contractor shall coordinate with the USGS Hawaiian Volcano Observatory, Kevan Kamibayashi (kevank@usgs.gov), 808-937-7702, Hilo, Hawaii, on the itinerary and gaining access to the antenna sites facilities for the inspections. 5.2 Site access. The Contractor shall provide their own high clearance four-wheel drive vehicle to access the antenna sites. If a site cannot be accessed with a high clearance four-wheel drive vehicle, the USGS will provide the necessary transportation to the site. 5.3 Physical inspection. The Contractor shall climb all USGS antenna towers from base to top and use digital cameras to record all non-compliant items/areas on each antenna tower and surrounding site area, including corrosions on the structural guys. At a minimum, the Contractor shall inspect the items listed in paragraph 4.0 The government will consider drones as an alternative to using certified tower climbers if the inspections can be accomplished with the same level of detail as a physical inspection. Note: A drone cannot be used within the National Park. 5.4 Field Testing and Measuring. ¿ In addition to field observations, the Contractor shall take measurements to determine structural integrity with the standards/regulations listed in this SOW. ¿ The Contractor shall provide all necessary equipment and meters to safely make the observations and take the field measurements in accordance with recognized standards. The Contractor shall record all results and observations. ¿ The measurements or observations to be taken in the field include, but are not limited to: o Structural Integrity. The contractor shall take necessary observations and measurements to determine if the tower is structurally sound. This may include Digital Radiography methods to detect corrosion hidden by tower coatings. o Tower condition. The contractor shall record all comments on tower condition the result from a visual review of the tower structure. 6.0 Deliverables. Final report. ¿ The Contractor shall provide individual analysis for the two (2) antenna tower sites listed in Exhibit 1. ¿ The Contractor shall record measurement readings and enter them in the inspection summary. ¿ The Contractor shall prepare findings for deficiencies or hazards identified by the measurements. ¿ The Contractor shall provide certified maximum and as-inspected wind load calculations for each tower. ¿ Provide an Engineering Letter stamped by a Professional Engineer, with recommendations regarding the adequacy of the towers for the existing loads. ¿ The Contractor shall deliver to the USGS Site POC two (2) USB flash drives with all recorded photos in JPEG format when inspection is complete. Copies of all images or videos shall be provided with the inspection reports. ¿ The tower analysis shall be delivered to USGS Hawaiian Volcano Observatory POC: Kevan Kamibayashi: kevank@usgs.gov (808-937-7702), in a digital PDF format and original printed format delivered to: Kevan Kamibayashi 1266 Kamehameha Avenue Suite A-8 Hilo, HI 96720 7.0 Special Considerations: 7.1 The contractor shall coordinate scheduling for site visits and inspections through the USGS site POC. 7.2 The contractor shall coordinate all inspection activities with the USGS site POC. 7.3 The contractor shall supply all riggers, digital cameras, safety climbing and personal protective equipment (PPE), tools and materials. 7.4 The contractor shall comply with U.S. Occupational Safety and Health Administration (OSHA) construction safety requirements, including fall protection requirements of OSHA 1926.501. ¿ The contractor is responsible for safely climbing antenna towers with proper fall protection, and for the safety of its employees, PPE, tools, and materials. ¿ The contractor shall always use double lanyard to climb and work on antenna towers for fall protection. Use of single lanyard is not permitted. 100% tie¿off and fall protection shall be used whenever climbing and working on any antenna towers, without exception. ¿ The contractor shall coordinate with the USGS Site POC for scheduling of invasive pest inspection with the National Park service when visiting the Uwe Bluff site. ¿ The Government anticipates that the inspections should take no more than one (1) day per site. The Contractor will have latitude to schedule inspection dates and times. All inspections are completed within 30 days after award. ¿ The Contractor shall coordinate the inspection schedule with the USGS Site POC to ensure escorts to the sites are available. A repeat visit can be coordinated with the USGS Site POC if necessary, within the 30 day contract performance window. EXHIBIT 1 Tower Site Locations: Site Latitude Longitude Site Address Location USGS Site POC 1 Uwe Bluff 19.420560 -155.288001 See Latitude & Longitude Kevan Kamibayashi USGS 808-937-7702 kevank@usgs.gov 2 South Point 18.979334 -155.667824 See Latitude & Longitude Kevan Kamibayashi USGS 808-937-7702 kevank@usgs.gov 1 The radio station locations do not have street addresses; the listed latitude and longitude and contacting the USGS Site POC is the best way to obtain access to each site listed. 2 Contact the USGS Radio Site Point of Contact/Owner to coordinate and obtain access to each site (End of Requirements) Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Apr 2013 Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: ¿ See FAR 52.212-4 (g) for required documentation to be submitted. ¿ Please provide a hardcopy of the invoice referencing the order number (block 3 of your optional form 347), with dates of service or date goods shipped. Scanned .pdf or .doc are acceptable. ¿ For payment issue or status email: pms@usgs.gov after 30 days of proper submission of an invoice. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. 52.900S-1006 Prevention of Malicious Code March 2005 (a) Definitions: Malicious code is a computer code developed for the purpose of causing some form of intentional damage to computer systems or networks. Malicious code may be a complete program or code imbedded in software programs that appear to provide useful functions. The term includes computer viruses and other destructive programs, such as "Trojan Horses" and network "worms." (b) The contractor must have in place an anti-virus procedure to ensure that media supplied is uncontaminated by malicious code. (c) The contractor is required to scan all delivered software to insure it is free of malicious code prior to its installation or operation on USGS-owned computers or contractor-owned computers connected to USGS computer systems or networks. Contractors using diagnostics software disks or connecting to a non-USGS computer while performing repairs or upgrades to a USGS computer will scan the serviced computer's drive(s) to insure they are free of malicious code upon completion of the service call, or prior to return of serviced equipment, if servicing is performed off-site. 52.223-15 ENERGY EFFICIENCY IN ENERGY-CONSUMING PRODUCTS DECEMBER 2007 (a) Definition. As used in this clause-- ¿Energy-efficient product¿¿ (1) Means a product that¿ (i) Meets Department of Energy and Environmental Protection Agency criteria for use of the Energy Star trademark label; or (ii) Is in the upper 25 percent of efficiency for all similar products as designated by the Department of Energy¿s Federal Energy Management Program. (2) The term ¿product¿ does not include any energy-consuming product or system designed or procured for combat or combat-related missions (42 U.S.C. 8259b). (b) The Contractor shall ensure that energy-consuming products are energy efficient products (i.e., ENERGY STAR® products or FEMP-designated products) at the time of contract award, for products that are¿ (1) Delivered; (2) Acquired by the Contractor for use in performing services at a Federally-controlled facility; (3) Furnished by the Contractor for use by the Government; or (4) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance. (c) The requirements of paragraph (b) apply to the Contractor (including any subcontractor) unless¿ (1) The energy-consuming product is not listed in the ENERGY STAR® Program or FEMP; or (2) Otherwise approved in writing by the Contracting Officer. (d) Information about these products is available for¿ (1) ENERGY STAR® at http://www.energystar.gov/products; and (2) FEMP at http://www1.eere.energy.gov/femp/procurement/eep_requirements.html. GS0330 SECTION 508 APPLICABLE STANDARDS FEBRUARY 2011 The resources acquired in this investment must meet all applicable standards established by the Access Board in 36 CFR Part 1194, including technical, functional performance, information, documentation, and support standards. The products, services, information and data that are provided to the Government or the public as a result of this acquisition shall afford individuals with disabilities accessibility comparable to that afforded to individuals without disabilities. Standards applicable to this acquisition include: ___ Software Applications and Operating Systems 1194.21 ___ Web-based Intranet and Internet Information and Applications 1194.22 ___ Telecommunications Products 1194.23 ___ Video or Multimedia Products 1194.24 ___ Self-Contained, Closed Products 1194.25 ___ Desktop and Portable Computers 1194.26 _X_ Functional Performance Criteria 1194.31 _X_ Information, Documentation, and Support 1194.41 The full text of the above referenced standards can be found at: http://www.section508.gov/index.cfm?fuseAction=stdsdoc. INTERNET PROTOCOL version 6 JUNE 2012 (a) Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products. (b) Specifically, any new IP product or system developed, acquired, or produced must: (1) Interoperate with both lPv6 and IPv4 systems and products, and (2) Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management. (c) As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to ·the Government. The Contractor shall retrofit all non-IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government. (d) The contractor shall provide technical support for both IPv4 and IPv6. (e) Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both. (f) Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government. USGS UNILATERAL DEOBLIGATIONS MAY 2013 Beginning May 2013, Contracting Officers may deobligate unexpended balances with a unilateral administrative modification when all of the following apply ¿ (a) The following clause is included in the award, either initially or subsequently by bilateral modification: The contractor shall submit all invoices under the award no later than 90 calendar days after the period of performance has expired, unless a request for extension has been submitted to the Contracting Officer. After120 days has passed since the expiration of the performance period, the government reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures. (b) The Contracting Officer has contacted the cognizant program official to confirm that all work is complete and deliverables received and accepted (c) The Contracting Officer has determined that the vendor has invoiced and been paid all amounts due under the award. (d) All additional closeout procedures will be initiated as appropriate. 52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS Dec 2013 (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items. GS0339 GREEN ACQUISITION FEBRUARY 2014 The USGS is committed to promoting the natural environment and protecting the health and well-being of people. In the performance of work under this contract, the Contractor shall exert its best efforts to provide services in a manner that will promote the natural environment and protect health and well-being. Green purchasing or environmentally preferable contracting included the initiatives described below: Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/ Biobased Products are described at http://www.biopreferred.gov/ Energy efficient products are described at http://energystar.gov/products for Energy Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products. Environmentally Preferable Computers are described at http://www.epeat.net Non-Ozone Depleting Products are described at http://www.epa.gov/Ozone/snap/index.html Recycled Products are described at http://epa.gov/cpg Water efficient products are described at http://epa.gov/watersense/ TECHNICAL LIAISON ¿ TECHNICAL DIRECTION OCTOBER 1997 a) The performance required herein shall be subject to the technical direction of the Technical Liaison (TL) as identified below. As used herein, "technical direction" is defined as direction to the contractor that fills in details, suggests possible lines of approach, or otherwise supplements the scope of the work set forth herein and shall not constitute a new assignment, and does not supersede or modify any article or clause of this contract. (b) The Technical Liaison is not authorized to perform, formally or informally, any of the following actions: (1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract; (2) Waive or agree to modification of the delivery schedule; (3) Make any final decision on any contract matter subject to the Disputes Clause; (4) Terminate, for any reason, the contractor's right to proceed; (5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action. (c) The contractor shall immediately notify the Contracting Officer in writing if the Technical Liaison has taken an action (or fails to take action) or issues direction (written or oral) that the contractor considers to exceed the above limitations. (d) The Technical Liaison assigned for this contract is: TBA

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USGS telecommunications tower inspections in Hawaii County, Hawaii