Inactive Total Small Business Set-Aside (FAR 19.5)

SOURCES SOUGHT NOTICE This is a Sources Sought Notice to determine the availability and capability of qualified small businesses (including certified 8(a), Small Disadvantaged, Veteran and Service-Dis... SOURCES SOUGHT NOTICE This is a Sources Sought Notice to determine the availability and capability of qualified small businesses (including certified 8(a), Small Disadvantaged, Veteran and Service-Disabled Veteran Owned Small Businesses, and Economically Disadvantaged Women-Owned Small Businesses (EDWOSB). 1.0 BACKGROUND The International Narcotics and Law Enforcement Affairs Section (INL) of the U.S. Embassy in Bogota intends to provide radio direction finding (RDF) and communications intercept capabilities to the Colombian National Police (CNP). There is a need for this capability to intercept, detect, locate, and track iridium/inmarsat radio signals during counternarcotics operations. Given Colombia’s complex terrain – ranging from long areas of forest and jungle to high mountainous areas and vast arid terrain – any system acquired on behalf of the CNP must meet the various operating environment demands where members of CNP operate. Highly durable field grade equipment is required. 2.0 TECHNICAL SPECIFICATIONS The Contractor shall provide equipment, warranty, maintenance, and support in Colombia. The Contractor shall provide said services in Spanish. All hardware and software shall be provided with a minimum of two (2) years of warranty (parts and labor) and technical support related to issues that could arise with the operation of the RDF equipment, controlling software, or other components of the proposed solution. (1) SPECTRUM ANALYZERS WITH MULTIPLE CAPACITY OF ANALYSIS, DEMODULATION AND RECORDING (IRIDIUM and INMARSAT) - QTY is TWO (2) tactical team with autonomous operational capacity, without the need for the participation of companies that provide satellite communication services, the system must be able to analyze, monitor, demodulate, record and store signals and voice communications full duplex, half duplex, (voice, fax, data, text messages, emails) originated and received by the Inmarsat GSPS (Global Satellite Phone Service) and Iridium terminals, operating frequencies: descending L band between: 1525.0-1559.0 MHz and 1616.0-1626.5 MHz Ascending L band between: 1616.0-1626.5MHz and 1626.5-1660.5 MHz, in Inmarsat communications the system must provide georeferencing via GPS coordinates with an error margin of less than five (5) meters, Communications must be able to be monitored in real time, the system must capture the IMSI and IMEI of the target terminal, the system must have an analysis software included that allows establishing the filtering criteria for optimization of functions and pre-established alarms, the system must provide state-of-the-art digital technology such as DSP (Digital Signal Processing) and FPGA (Field Programmable Gate Array), the software must be able to configure a list of priority objectives and automatically record the content of the call, listen to it and store it, the system must allow it to be configured to operate in the “ Collection and Storage ", where all sessions are recorded and stored, the system “Line of Sight” tactical must have a range of at least fifteen (15) km to the target terminal and up to 1,000 km to the satellite, the system must be delivered in a reinforced plastic suitcase, of the Pelican type or similar, the system it must include all the cables, connectors and antennas necessary for the operation and the computerized control instrument of the system, the accessories must be robust to withstand tactical operations, 12 Vdc power. Operating temperature -25 C to 70 C. (2) WARRANTY, MAINTENANCE, SOFTWARE LICENSE AND TECHNICAL SUPPORT - TWO (2) Years (3) TRAINING IS TO INCLUDE EQUIPMENT MANUALS AND CLASSROOM INSTRUCTION. CLASS IS TO BE CONDUCTED IN SPANISH (Up to 8 Participants), 40 hour on-site classroom training (5-Days) ONE (1) Week. (4) Travel (Other Direct Cost - ODC) - ONE (1) Week 3.0 TRAINING DETAILS The contractor shall provide a theoretical and practical application training course in Spanish for up to eight (8) students from the Colombian National Police. The contractor shall provide training to ensure that the CNP technicians are professionally proficient to install, administer, and maintain the system provided. The training course shall cover, at a minimum: General description and functionality of the equipment Setting Programming Optimization Operation Preventive maintenance The training provided shall be a minimum of forty (40) instructional hours; five days. Instructors shall be experienced and capable to teach the course in Spanish and shall be duly accredited in the subject matter prior to the course start date. The contractor shall provide each course attendees with Spanish language course documents and handouts. The Contractor shall provide an additional copy of said material to be kept by the CNP Records Archive. Likewise, the Contractor shall provide each student who successfully completes the course a certificate of completion and training. The Contractor shall also deliver electronic version of all course material, manuals, handouts, etc. to the INL designated COR. In coordination with the INL designated COR, the contractor shall deliver five days (40 hours) of theoretical training. The Colombian National Police will provide the classroom setting for the theorical training and will provide the facilities where the practical training will take place. The Items shown in the Technical Specifications section above, shall meet or exceed the salient characteristics as detailed. The applicable NAICS code for this solicitation is NAICS 334220- Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. The size standard for NAICS 334220 is 1,250 employees. The Contractor shall provide to the U.S. Government the new products as described in the specifications, previously used equipment will not be accepted. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery. In addition, all ancillary services (excluding personnel travel costs) shall be performed as described in the specifications. The hybrid fixed-unit price order shall include the equipment, related products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract. All pricing shall include all direct and indirect costs, shipping, profit, export requirements and general and administrative expenses. 4.0 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS) The contractor is fully responsible for the delivery of safe, fully operational and complete Iridium/Inmarsat Tactical Intercept System and accessories. The Contractor shall deliver all items to: All items shall be delivered to INL Freight Forwarder in Doral, FL. USA. Freight Forwarder Information and POC: SHIPPING ADDRESS Goldbelt Specialty Services, LLC 2115 NW 115th Ave, Miami, Fl. 33172 Tel: 786-486-8848 Atn. Richard Issa richard.issa@goldbelt.com The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer. The items acquired through this contract will be donated to the government of Colombia, Colombian National police. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities. INL Bogota in coordination with the Colombian National police will transport the equipment to the locations for the theorical and/or practical training. 5.0 TYPE OF CONTRACT This is a hybrid fixed-unit price, single award order. No additional sums shall be paid. Nor shall the price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost will be reimbursed in accordance with Federal Travel Regulations. 6.0 TECHNICAL SUPPORT SERVICES During the two-year warranty period, the Contractor shall 1) respond to inquiries for support and warranty work within 48 hours, and 2) provide all updates to software and firmware for the equipment shall be provided. During the length of warranty period, the Contractor shall provide, at a minimum, the following services. Services shall be provided in Spanish at no additional cost to the Government. • Upgrades to the latest software and firmware releases. • Phone support (technical assistance) regarding operational issues and questions involving the products provided, during normal working hours (Monday through Friday, 08:00 am to 05:00 pm). • Provide email support (Monday thru Sunday) for product inquires and operational issues. Responses must be provided within 48 hours of receipt of the inquiring email. • Provide user and operational manual updates as dictated by software and firmware upgrades. 7.0 DEPLOYMENT OF SUPPORT SERVICES The contractor shall have trained technical personnel on hand in Colombia to solve potential problems regarding system’s functioning during the installation, integration, and testing phases of the project. After the practical training is completed and at this same site, the contractor is responsible for verifying installation, integration and testing of the equipment to ensure it is fully operational. 8.0 WARRANTY Warranty shall be effective in Colombia. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than two (2) years, from the date of Government acceptance, for each system component. The Contractor guarantees that for a period of at least 5 years after the date of equipment delivery, replacement and spare parts for all system components will be available for purchase, under separate cover. 9.0 INSPECTION AND ACCEPTANCE The designated INL COR shall conduct a factory inspection visit prior to the packing and shipping of the System to verify and learn about the full operation capabilities of the System. The designated COR will also inspect items received during the execution of the training to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed and a determination is made that the system is fully operational at the site of final destination of the equipment: The Colombian National Police (CNP) Complex. 10.0 CUSTOMS CLEARANCE AND TAX EXEMPTIONS If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia. 11.0 APPLICABLE DOCUMENTS Individual Spanish language operations, and handling manuals shall be delivered with the equipment. 12.0 PERIOD OF PERFORMANCE (POP) Contractor shall complete delivery, installation, integration, testing, and training no later than 180 calendar days from the date of award. Warranty, maintenance, and support shall be provided for the periods described in the SOW technical specification section . 13.0 EXPORT LICENSING The Contractor shall comply with any export licensing requirements that may apply to this purchase order. The Contractor is reminded that the end-user of the required equipment is the Government of Colombia, Colombia National Police (CNP). The Contractor shall comply with all U.S. export control laws and regulations, including any license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply. 14.0 AUTHORIZATIONS AND EQUIPMENT REQUIREMENTS The seller certifies that it is the manufacturer or an authorized distributer of the product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es). ONLY New equipment will be accepted, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in response to this solicitation from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller shall be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software. 15.0 CONFIDENTIALITY STANDARDS The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the CNP. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this clause in all contracts of employment and in all subcontracts hereunder. 16.0 SECURITY All Contractor personnel assigned to this project may be subject to security screening by the RSO and/or the Colombian National Police. In the event a contractor or subcontractor employee does not pass the required security screening, the Contractor shall immediately provide a replacement at no additional cost to the Government. 17.0 INSTRUCTIONS AND GUIDANCE FOR RESPONSES TO THIS SOURCES SOUGHT NOTICE (1) Page limitation is 10 single-sided pages; 10- point font. (2) Must include point of contact (with legal authority) name and title, company name, full mailing address with zip code, e-mail address, telephone and FAX number, website address. (3) Provide name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses. (4) The NAICS Code is 334220 Radio and Television Broadcasting, the size standard is 1,250 employees. The Product Service Code is N059 Installation of Equipment Electrical and Electronic Equipment Components. If qualified as an 8(a) firm (must be certified by SBA), Woman-Owned Small Business (must be certified by SBA), and/or Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information Pages). (5) DUNS Number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). All companies must be registered in the System for Award Management (SAM) database at www.SAM.gov to be considered as potential sources. (6) Identification of the firm’s GSA Schedule contract by providing GSA schedule number, contract number and SIN(s) applicable to this potential requirement, also include the expiration date of the scheduled item(s). (7) If the company has a government approved accounting system, please identify the agency that approved the system. (8) Please submit copies of any documentation such as letters or certificates to verify the firm’s status, see item #4 above. (9) Teaming arrangements are acceptable, and the information required above on the company responding to this announcement, should also be provided for each entity expected to be partnering or teaming. (10) Provide a list of the products sold by your company that meet the requirements of the SOW. To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted, shall be identified as such and will be properly protected from disclosure. Notice of Sources Sought Disclaimer. This notice is for planning purposes only, and does not constitute an Invitation for Bid (IFB), a Request For Proposal (RFP), a Solicitation, a Request For Quote (RFQ), or an indication the Government will contract for the items contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement. Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings based on any responses received. However, information received as a result of this announcement may be reflected in the subsequent solicitation, and DOS, INL may contact one or more respondents for clarification and to enhance the Government’s understanding. Because this notice is being posted solely for market research purposes only, there will be no response to questions or inquiries received. This announcement is being used solely for the purpose of Government market research and may result in revisions in both it’s requirements and it’s acquisition strategy based on industry responses. RESPONDENTS MUST SUBMIT CAPABILITY STATEMENTS VIA E-MAIL to Darlene M. Pope, Contracting Officer at : PopeDM@state.gov, no later than Friday, June 10, 2022, by 10:00 a.m. EST for consideration.