Inactive

General: This Sources Sought Notice is a Request for Information (RFI) and for planning purposes only. This is not a pre-solicitation or solicitation announcement and no contract will be awarded from ... General: This Sources Sought Notice is a Request for Information (RFI) and for planning purposes only. This is not a pre-solicitation or solicitation announcement and no contract will be awarded from this Notice. The Department of State will not answer any questions regarding this market research. No reimbursement will be made for any costs associated with providing information in response to this Notice. RFI Focus: The Department of State (DOS) is interested in determining the availability of businesses to provide a Commercial Off-The-Shelf (COTS) Audit Management Software (AMS) Package to support the U.S. Department of State, Office of Inspector General (OIG). The DOS is also very interested in identifying small businesses that have a COTS AMS product capable of meeting the requirements of the OIG. RFI Constraint: The product must be a COTS AMS Package. The Department will not review any submission that does not meet the constraint. Background: The mandate of the Office of Inspector General (OIG) is to conduct independent oversight of the Department of State (Department), U.S. Section of the International Boundary and Water Commission (USIBWC), and U.S. Agency for Global Media (USAGM). Five offices within OIG conduct and coordinate oversight of the Department and USAGM: The Office of Audits (AUD) The Office of Evaluations and Special Projects (ESP) The Office of Inspections (ISP) The Office of Investigations (INV) The Office of Overseas Contingency Operations Oversight (OCO) In addition to OIG’s Arlington, VA, headquarters and Charleston, SC, office, OIG staff also serve at overseas locations in Frankfurt, Germany; Baghdad, Iraq; and Kabul, Afghanistan. OIG administers the current AMS [TeamMate AM] on two separate networks: OIGNet, the OIG’s independent network; and the Department of State’s classified network. The Department has 57 Bureaus and approximately 275 overseas consulates and posts. As a result, OIG issues recommendations to over 300 Department, USIBWC, and USAGM action offices. OIG reports and unclassified recommendation detail sourced from the AMS are included on the OIG’s public website, stateoig.gov. Each month, OIG also reports recommendation status to the Department, USAGM, Congress, and Oversight.gov. Due to travel requirements and device restrictions in some overseas locations, not all OIG staff use the AMS to document audits, inspections or evaluations, however, all final reports, including finding and recommendation detail, is entered into the AMS for reporting and compliance follow-up action. The approximate number of OIG staff and AMS users are detailed below. 487 Total OIG staff and contractors 316 Total AMS users: 4 OIG AMS Administrators 110 OIG AMS project users 62 contractor AMS project users 246 Time and Expense users (includes the 106 OIG AMS project users) 11 Compliance Follow-up Processors (all 11 are included in 110 OIG AMS project users) 118 Compliance Follow-up data users (viewing/reporting) (107 of the 118 are OIG AMS project users) OIG is mandated by the Chief Financial Officers (CFO) Act to perform annual audits of the Department’s financial statements. Because of its size and importance, the Office of Management and Budget (OMB) identifies the Department as one of the 24 Federal agencies that must prepare audited financial statements and report other financial information. These 24 agencies are commonly called the CFO Act agencies. OIG chooses to use a contractor to perform the work on its behalf, as allowed by the CFO Act. Similarly, OIG uses contractors to perform Federal Information Security Management Act (FISMA) audits. OIG requires the contractors to use government furnished equipment, as well as the same AMS to document worked performed. To date, OIG contractors use and license the same AMS as part of their professional practice. If the OIG and its contractors did not use the same AMS, OIG would pay for the required contractor licenses and support fees. If this were the case, the OIG would require up to 62 additional licenses and annual support for its contractors. OIG is a member of the Lead Inspector General for Overseas Contingency Operations (LIG-OCO) effort, and the IG is the Associate Lead IG for six current OCOs, including: • Operation Inherent Resolve to degrade and defeat ISIS • Operation Freedom’s Sentinel to develop Afghanistan’s security forces and fight terrorism in that country • Operation Pacific Eagle-Philippines to support the Philippine government’s fight against ISIS affiliates and other terrorist organizations • East Africa Counterterrorism Operation • North and West Africa Counterterrorism Operation OIG also oversees an additional classified OCO operation. OIG coordinates and reports on joint efforts to conduct oversight activities in support of the LIG-OCO mandate with the Department of Defense and USAID OIGs. As a result of the LIG-OCO reporting requirements, the AMS should support custom data fields and custom reporting. RFI - INSTRUCTIONS Instructions All businesses (small and other than small) shall: Provide a completed AMS Technical Requirements Questionnaire in Microsoft EXCEL format (Attachment A). The questionnaire identifies the Department’s requirements and requires a “MET”, “PARTIALLY MET”, “NOT MET” or a “NA” response using the Column D drop-down menu. Comments are encouraged using Column E. If “NA” is selected, a comment with explanation in Column E is required. Note: Failure to meet all requirements does not exclude the AMS from further evaluation. Provide a detailed explanation related to the “licensing structure” of the COTS AMS that does not exceed ten (10) pages (all-inclusive with the exception of the title page, table of contents, and Attachment A). The RFI package shall be concise and focused. The RFI package shall be company specific. RFI packages that include other than a COTS AMS Product are not solicited and will not be reviewed. Sales brochures, videos, and other marketing information materials are not solicited and will not be reviewed. Cost or price information is not solicited and will not be reviewed. Interested businesses shall submit an electronic copy of their submission via email to Michael Mickaliger, 703-875-6937, mickaligermj@state.gov. The due date and time for submission of responses is 11:00 AM Eastern Standard Time (EST) [July, 27, 2020]. No phone calls related to this RFI will be accepted. All correspondence shall be via email. All responses must include the following information: Company name; Company address; Company business size (Respond: “Small” or “Other Than Small”); Data Universal Numbering System (DUNS); Registration in The System for Award Management (SAM) – (Respond: “Yes” or “No”); Listing of supported North American Industry Classification System (NAICS) Codes; Is the COTS AMS Package offered under an existing Government Wide Acquisition Contract (GWAC) or General Services Administration (GSA) Federal Supply Schedule? (Respond “YES” or “NO”). If “YES”, provide the contract number; Is the COTS AMS FEDRAMP certified? (Respond “YES” or “NO” and provide a brief explanation); Will the company provide a demonstration of their COTS AMS, when requested? (Respond “YES” or “NO”); and Point-of-contact name, telephone number, and email address. Attachments: Attachment A - AMS Technical Requirements Questionnaire in Microsoft EXCEL format; and Attachment B - Draft Section C – Statement of Work (SOW) Requirements.