Inactive Total Small Business Set-Aside (FAR 19.5)

Request for Quote (RFQ) 191NLE24Q0098 - INL Colombia CESSNA Spare Parts (PCS: 4920; NAICS: 336412) Considering the current needs of the aviation area of the National Police of Colombia and the process... Request for Quote (RFQ) 191NLE24Q0098 - INL Colombia CESSNA Spare Parts (PCS: 4920; NAICS: 336412) Considering the current needs of the aviation area of the National Police of Colombia and the processes supported by the national budget, provide support for the acquisition and repair of parts and components necessary for the maintenance and restoration of aircraft intended for training and preparation of pilots and technicians (national and international) at the police aviation school (ESAVI). This Request for Quote (RFQ) is issued as a 100% Small Business set aside for the purchase of brand name Original Equipment Manufacturer (OEM) parts for CESSNA-172 and CESSNA 206 aircraft. All potential bidders must authorized resellers/distributors fo said parts. The following documentation must be included in the submitted quote: 1. Company name, point of contact, phone number, and address; 2. UEI Number and CAGE Code; 3. Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor]; 4. SDVOSB/HUBZONE/8(a)/WOSB certification for applicable NAICS, if applicable; 5. Documentation supporting the vendor is an athorized reseller/OEM reseller of the parts; 6. Best estimate of delivery time to provide complete shipment of parts from date of potential award. 7. Detailed quote providing the part, description and part number, quantity, unit cost, total and detailed warranty information. Interested vendors may provide the above information via e-mail to the addresses listed below. The email subject line shall include the vendors company name and this solicitation number (191NLE24Q0098). Quotes are due no later than Monday, August 5, 2024 at 5:00 PM EST. Primary Point of Contact: Michele Coccovizzo Senior Contract Support Specialist CoccovizzoML@state.gov Scope Of Work Acquisition of parts and components required to supply the maintenance and online commissioning of Cessna-172 and Cessna-206 aircraft according to their maintenance plans and flight hour plan intended for instruction. Cessna-172 and Cessna-206 aircraft parts required shall be OEM, Original Equipment Manufacturer, (Textron-Cessna). A certification of conformity from OEM will be required. Please see the attached parts listing and Statement of Work which provides the full listing of aircraft parts required including OEM part numbers. Delivery All items shipped from the United States shall be delivered to INL Freight Forwarder in Miami, FL. – USA. Freight Forwarder Information and POC: Goldbelt Integrated Logistics Services, LLC 10800 NW 21st Street, Suite 100 Miami, FL 33172 786.486.8848 richard.issa@goldbelt.com Shipments originating in Colombia shall be shipped to INL Warehouse in Colombia, Calle 22B # 32-62 The offeror must notify POC - Carlos Espitia INL/ARAVI Maintenance Advisor, of any situation that requires immediate clarification during the completion and final delivery times. The awarded vendor shall consolidate the entire shipment to prevent loss and misdirection. The contractor, upon notification, shall replace any lost or damaged items during shipment. Warranty Offeror shall provide a 12-month warranty as well as a warranty certificate. Customs Clearance and Tax Exemption The U.S. Government will not reimburse the contractor or any sub-contractors VAT or IVA under this contract. The prices set forth in this contract and quoted by the contractor shall and are exclusive of all taxes and duties from which the U.S. Government is exempt by virtue of the Cooperation Agreement between the U.S. Government and the Government of Colombia. Upon request, INL Bogota will provide the required exemption letter. Inspection, Acceptance and Payment The offeror must deliver the components and parts within the deadlines established after the delivery contract to the FF address assigned by the USG. A designated INL-ARAVI official will verify the list of components and parts to be delivered to the National Police, as well as their state and condition (new, repaired, exchange or others), which will be supplied for the Cessna 172 and 206 aircraft of the ESAVI Mariquita Tolima. The police aviation will designate suitable technical personnel for the Cessna 172 and 206 line, to advise on the receipt of parts and components according to the requirements and previously established contract. Carlos Espitia, Maintenance Advisor INL ARAVI, will accept the parts and components requested through the contract. Period of Performance/Delivery Date TBD. Parts shall be shipped within 90 days ARO. Authorization and Equipment Requirements The vendor certifies that it is the manufacturer, or an authorized distributer of the product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es). A firm-fixed price, single award delivery order is being considered, with defined quantities of required commodities and services. In such case, no additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost, if applicable, shalld be reimbursed in accordance with Federal Travel Regulations. Evalution Factors: The Government contemplates awarding a contract using commercial item procedures under FAR Part 12 and 13.5. The Government will award a contract to the responsible contractor whose offer conforms to the requirements of the solicitation and is whose proposed quote is the lowest (Lowest Price, Technically Acceptable). It is the intent of the Government to make an award based on the initial proposal without discussions. Factor I: Technical Each offeror’s technical and management proposals shall be evaluated based on the subfactors below, to determine if the offeror provides a sound, compliant approach that meets the requirements of the SOW and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. Subfactor 1: Technical Specification: An acceptable approach must identify the actions employed to ensure compliance with product quality and control standards in the SOW. All spare parts must have the airworthiness from the OEM. Parts shall ship 90 days ARO. Subfactor 2: The offeror’s must deliver all the technical documentation, certificates or forms for each spare part that requires it from the manufacturer or OEM, for its navigability and describe in detail how shelf-life management will be managed and maintained. Factor II. Cost/Price: The offeror’s Cost/Price proposal will be evaluated for Reasonableness, Balance, and Total Evaluated Price (TEP). TEP will be calculated in accordance with the following: Reasonableness. Price analysis techniques may be utilized to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional cost data IAW FAR 15.4 will be required to support the proposed price. Balance. The Government shall analyze offers to determine whether unbalanced separately priced line items or sub-line items exist. Prices submitted will be compared and evaluated to assure a logical progression exists as related to price. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government. Total Evaluated Price. The TEP will be evaluated as follows: Proposals shall be evaluated, for award purposes. Based upon the total price proposed for items identified for pricing which are applicable to the basic requirements and other price-related issues. The TEP shall include all costs associated with providing the final items to the Government. The TEP will be calculated as the sum of the following: All items to be priced in the file Attachment PR12481515 CESSNA 172 206 List Parts Needed, at the quantities stated. The price of the items from the different bidders will be evaluated, the technical evaluation team will evaluate prices and delivery dates to ensure conformance to the requirement. Offerors are advised that the evaluation of item prices shall not obligate the Government to award each item. Delivery Points of Contact TBD