Inactive Total Small Business Set-Aside (FAR 19.5)

1.0 GENERAL INFORMATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with... 1.0 GENERAL INFORMATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. No partial quotes will be considered. No partial awards will be made. The North American Industrial Classification System (NAICS) code for this requirement is 334519-Other Measuring and Controlling Device Manufacturing; the size standard is 500 employees. The resultant contract is intended to be awarded as a firm-fixed price, single award, Indefinite Delivery, Indefinite Quantity (IDIQ) contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12 and 15. This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award. 2.0 DESCRIPTION/SPECIFICATIONS 2.1 PURPOSE The contractor will provide services to account, track, service, calibrate, maintain, flow test and repair Respiratory Equipment for the Laboratory Forensic Response Section (FRS) and supporting 56 Field Office (FO) Hazardous Evidence Response Teams / Components (HERT/HERC). See Attachment A (SOW). 2.2 BACKGROUND The Technical Hazards Response Unit (THRU) is a rapid deployment asset of the FBI that frequently responds to major crisis sites and special events. THRU is responsible for developing and maintaining the FBI capabilities for the collection of evidence during terrorism events that involves operating in environments that contain hazardous materials, toxic industrial chemicals, biological agents, and /or radiological isotopes. THRU is continuously in the process of training and equipping FBI personnel to respond to these types of high hazard crime scenes. Respiratory equipment is distributed and housed in 56 Field offices throughout the US to include Hawaii, Puerto Rico and three Operational Response Centers (ORC) located in Fredericksburg, VA, Irving, TX, and Northridge, CA. The Contractor must be able to provide service, maintenance, and repair to the FBI’s respiratory equipment in a timely matter throughout the contract period. 2.3 TYPE OF CONTRACT This is a single award Indefinite Delivery, Indefinite Quantity (IDIQ) type contract for services and supplies to a single Contractor. Multiple Delivery Orders may be issued under this IDIQ contract on a Firm Fixed Price basis. The IDIQ shall establish firm-fixed pricing for one (1) twelve-month base period and four (4) twelve-month option periods. 2.4 CONTRACT LINE ITEMS (FIXED PRICES) The offeror shall provide firm-fixed, open market pricing for the services and products listed in Attachments B and C – this pricing will be for the base period and four (4) subsequent option periods. This pricing will reflect the Contractors ability to fulfill this requirement in its entirety. Failure to quote the period of performance in its entirety will result in the offeror being considered nonresponsive and, therefore, not considered for award. 2.5 MINIMUM AND MAXIMUM AMOUNTS, IDIQ The Government shall order the minimum under this contract, which is $50,000.00. The cumulative amount of all delivery orders shall not exceed $500,000.00 for the entire period of performance of the contract (including options, if exercised). 2.6 SHIPPING AND DELIVERY REQUIREMENT All deliveries under this contract shall be FOB destination to locations throughout the continental United States (CONUS) and U.S. Territories including, but not limited to Hawaii, San Juan, St. Thomas, and Anchorage. 2.7 INVOICE REQUIREMENTS The Contractor shall submit an itemized invoice directly to the ordering warranted official, should items be purchased utilizing a Government purchase card. For orders placed by an FBI purchase order, the Contractor shall submit an itemized invoice via email to the following address: Central_Invoices@fbi.gov. To constitute a proper invoice, each invoice shall be annotated with the following information: Name of vendor, Invoice date, Government contract number, or authorization for delivery of goods or services, Vendor invoice number, account number, and/or any other identifying number agreed to by the contract, Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered, Taxpayer Identification Number (TIN), Banking information necessary to facilitate an electronic funds transfer (EFT) payment, and Contact name (where practicable), title and telephone number. It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise the invoice risks being rejected. Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received and will being processing through the FBI’s internal payment system. Please note: Invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following day. 2.10 QUOTATION REQUIREMENTS All quotes shall be Firm-Fixed Price. All quotes shall include Attachment B and C pricing. Vendor shall adhere to all appropriate EPA and FDA Regulations for packaging and shipping. Offers shall be valid for 60 calendar days from closing of posting. Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with email and telephone information. 3.0 SCHEDULE 3.1 SUBMISSION OF QUESTIONS Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted via email only to the attention of Jerry D. Varnell at jdvarnell@fbi.gov no later than July 9, 2020 at 5:00pm CST. 3.2 SUBMISSION OF QUOTATIONS Quotes/Pricing Data shall be submitted by email to Mr. Jerry D. Varnell, Supervisory Contract Specialist, jdvarnell@fbi.gov ; no later than Thursday, July 16, 2020, 09:00 am CST. Quotes shall be clearly marked RFQ-0003559. Offerors are hereby notified that if their quotes are not received by the date, time and location specified in this announcement, it will not be considered by the agency. Telephone request will not be considered. No questions will be answered over the telephone. All vendors must be registered in SAM, effective July 29, 2012 to receive government contracts. The FBI uses a financial system that has a direct interface with SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, DUNS, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization. 4.0 PROVISIONS AND CLAUSES The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instruction to Offerors-Commercial Items FAR 52.212-2, Evaluation-Commercial Items – Lowest Price Technically Acceptable FAR 52.212-3, Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.232-33. FAR 52.243-1, Changes – Fixed Price FAR 52.246-2, Inspection of Supplies – Fixed Price FAR 52.246-16, Responsibility for Supplies The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. The following clauses are provided in full text: FAR 52.249-4 Termination for convenience of the Government. (Services) (Short Form) (APR 1984) The Contracting Officer, by written notice, may terminate this contract, in whole or in part, when it is in the Government’s interest. If this contract is terminated, the Government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination. (End of clause) FAR 52.217-5 Evaluation of Options (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. b) If the Government exercises this option, the extended contract shall be considered to include this option clause. c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 (three) years/36 (thirty-six) months. (End of clause) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond September 30, 2020. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2020, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) 48 CFR 2852.201-70 Contracting Officer’s Representative (JAN 1985) a) TBD is hereby designated to act as the Contracting Officer’s Representative (COR) under this contract. b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work (SOW); evaluation performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. c) The COR does not have the authority to alter the Contractor's obligations under the contract, and/or modify any of the expressed terms and conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes. (End of provision) Corporate Representation Regarding Felony Conviction Under Any Federal Law Or Unpaid Delinquent Tax Liability – Solicitation (Deviation 2015-02) (March 2015) a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation— Convicted of a felony criminal violation under any Federal law within the preceding 24 (twenty-four) months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer— The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 (twenty-four) months; and The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (End of provision) Contractor Internal Confidentiality Agreements Or Statements Prohibiting Or Restricting Reporting Of Waste, Fraud, And Abuse – Solicitation (Deviation 2015-02) (March 2015) None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with any entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) 5.0 SYSTEM FOR AWARD MANAGEMENT REQUIREMENT Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization. 6.0 EVALUATION FOR AWARD Award shall be made to the Offeror whose quotation, conforming to this solicitation, is determined to be Lowest Price Technically Acceptable The price proposal(s) will be evaluated based upon the total price proposed for the base period and all options. The price proposal(s) will be evaluated, using one or more of the techniques defined in FAR 15.404-1, in order to determine if proposed price(s) are fair and reasonable. A contract will not be awarded to an Offeror whose price is determined not to be fair and reasonable. 7.0 ATTACHMENTS Attachment A – SOW Attachment B – Pricing Services Attachment C – Pricing Products