Inactive Total Small Business Set-Aside (FAR 19.5)

SECTION A - Solicitation FN1571-24 SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS Federal Prison Industries (FPI), which operates under the trade name UNICOR, is a wholly-owned Government Corporati... SECTION A - Solicitation FN1571-24 SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS Federal Prison Industries (FPI), which operates under the trade name UNICOR, is a wholly-owned Government Corporation within the Department of Justice, under the Federal Prison System. The Corporation was created by Congress in 1934, and provides employment, education, and training opportunities to inmates under Federal custody. UNICOR operates approximately 99 factories in over 64 locations. Its production lines are extensive and include over 250 different products and services sold to other Federal Agencies and the Department of Defense. GENERAL INTENTION: It is the intent of this solicitation to result in a one (1) Purchase Order Firm Fixed Price for a Contour Edge Banding Machine to be used in the UNICOR's Furniture Production Factory for FPI Ashland, KY. Product is to be delivered FOB Destination to the following UNICOR locations: UNICOR FPI , 888 STATE ROUTE 716, ASHLAND, KY 41102. This solicitation is expected to be a single award Firm Fixed Price Contract with a 100% small business set aside. The NAICS code for this requirement is 333310, Other Commercial and Service Industry Machinery Manufacturing. The size standard for NAICS 333310 is 1,000 employees. All offerors shall read the solicitation in its entirety prior to submission of any questions. All questions SHALL be submitted in writing. At no time shall offerors contact individuals at the individual factories. No questions will be answered verbally. All questions shall be submitted in writing to brent.ponder@usdoj.gov by June 5th, 2024 at 2:00 pm EST and must reference the solicitation number FN1571-24 in the subject of the request. No questions will be answered after that date. An amendment will be issued with answers to all questions received before the deadline date for questions. Any amendments issued to this solicitation shall be synopsized in the same manner as this solicitation and must be acknowledged by each offeror. Solicitation number is FN1571-24 and this solicitation is issued as a Request for Quote (RFQ). It is anticipated that this solicitation will result in a Single Award. Offer closing date is Wednesday, June 12th, 2024 at 2:00PM EST. Quotes received after this time WILL NOT BE CONSIDERED FOR AWARD. Questions shall be emailed to brent.ponder@usdoj.gov no later than June 5th, 2024 at 2:00 pm EST. Questions received after this time will not be answered. Offer must indicate Solicitation No. FN-1571-24, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any. THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR: SAM UNIQUE ENTITY NUMBER:_______________________________________ VENDOR'S POINT OF CONTACT: _____________________________________ VENDOR'S TELEPHONE & FAX NUMBER: _____________________________ VENDOR'S EMAIL ADDRESS: ________________________________________ VENDOR'S BUSINESS SIZE (i.e. SMALL, LARGE, ETC.): __________________ By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to submitting a proposal, during performance and through final payment of any contract resulting from this solicitation. _______________________________________________ Signature The following information pertains to the Standard Form 1449 Solicitation: OMB 1103-0018 The offer acceptance period is 120 calendar days. Block 31b, Brent Ponder, Contracting Officer NOTE: UNICOR may add other factories or materials to contract at a later date through a modification to the awarded contract. All solicitations (also future procurement) and any other information (amendments, etc.) may be obtained through SAM.gov at www.sam.gov. All offerors must complete the following information prior to submission of offer to be considered for award, in addition to the requirements of Section L Offerors must email proposals to Brent Ponder, Contract Specialist, at brent.ponder@usdoj.gov. The proposal must have the solicitation number FN1571-24 in the subject line of the email. All amendments must be signed and dated and submitted with proposal. Offerors must also send one copy of the proposal and all amendments (signed) via FedEx to: FCC Forrest City/UNICOR 1400 Dale Bumpers Rd. Forrest City, AR 72335 ATTN: Brent Ponder The postmark on this package should be on or before the solicitation deadline. All solicitations (also future procurement) and any other information (amendments, etc.) may be obtained through SAM.gov at www.sam.gov. All offerors must complete the following information prior to submission of offer to be considered for award: 1. ACH Form - which can be found on UNICOR website at www.unicor.gov About UNICOR - Doing Business with UNICOR For vendors Electronic Vendor Payment Scroll down to ACH Form, Print and submit with written offer 2. Complete the ACH form and registration in SAMS http://sam.gov formerly known as CCR and ORCA. The ACH form can be found on UNICOR's webpage at www.unicor.gov. For the ACH form click on Doing Business with UNICOR For Vendors Electronic Vendor Payment Scroll down to ACH Form, Print and submit with written offer. What is SAM? The System for Award Management (SAM) is combining eight federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. The benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability. With one user ID and password, SAM will benefit contractors by providing access to all the capabilities associated with: 1. Registering to do business with the Government 2. Representing/Self-Certifying as a Small Business 3. Viewing Business Opportunities - www.sam.gov 4. All offerors must complete the Business Management questionnaire with three references from the past three (3) to five (5) years that are the same or similar in scope to this requirement. References that are not for the same or similar items in the solicitation will receive neither favorable or unfavorable rating. 5. The DUNS and TIN numbers must match your information on www.sam.gov DUNS Number: TIN Number: If DUN and TIN numbers do not match SAM information, no award will be made to that offeror. 6. One (1) copy of entire proposal must be included in proposal package. Preferred method of submission via email: brent.ponder@usdoj.gov 7. Statement of Work will be included with solicitation 8. Signed and dated copies of the proposal and all amendments to the solicitation. The NAICS code associated with this requirement is 333310 Contour Edge Bander Machine NOTICE TO GOVERNMENT WHEN CONTRACTOR(S) DELAYS: In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Field Administrative Contracting Officers at UNICOR Forrest City, AR or in writing, giving pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract. Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the Contractor and as such, the Contractor will: During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer. 1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractor- i) Revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract; ii) Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, an/or iii) Grants special discounts to its best commercial customer (or category of customers) that would result in prices lower than the awarded price under this contract. 2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers). The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period. The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date. Future requirements for these or similar items from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable. INVOICES ARE TO BE EMAILED TO: Accounts.payable@usdoj.gov Department of Justice – Justice Management Division CONTRACTOR’S RESPONSIBILITY: It is the responsibility of the Contractor to follow any Special Security Requirements of the facility where the work is performed in the performance of the contract and to consider the effects of those security requirements in the pricing of the proposal. WAGE DETERMINATION APPLICABLE TO THIS CONTRACT: The Service Contract Act (SCA) applies to this contract. The applicable SCA Wage Rate Determination is attached at the end of the contract text. Payment will be made to individuals used in the performance of this contract at the rates of wages contained in the wage rate determination DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT For three of the five years immediately prior to submission of your offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services to any Federal Bureau of Prisons facility must have: 1. legally resided in the United States (U.S.); 2. worked for the U.S. overseas in a Federal or military capacity; or 3. been a dependent of a Federal or military employee serving overseas. If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http://www.opm.gov/employ/html/citizen.htm By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction. INVESTIGATIVE PROCEDURES FOR CONTRACTORS, CONSULTANTS AND VOLUNTEERS The Bureau of Prisons (BOP) policies regarding investigative procedures for contractors and consultants are set forth in Program Statement (P.S.) 3000.02, Human Resource Management (HRM) Manual and P.S. 4100.03, Bureau of Prisons Acquisition Policy (BPAP). In particular, the HRM Manual requires detailed security procedures for all individual contractors including contractors performing pursuant to any purchase order or any purchase card transaction, for which the period of performance is equal to or in excess of 30 days. Additionally, the policy is applicable whenever a contractor is performing pursuant to more than one purchase order or more than one purchase card transaction, for which the periods of performance, when combined, are equal to or exceed 30 days. The requirements of the HRM Manual, Part 731.2 and BPAP Part 37, for implementing such procedures for individual contractors for periods of service exceeding 30 days include: Procedures Implemented by Human Resource Staff: 1) National Crime Information Center (NCIC) Check 2) Name Check Procedures Implemented by Program Manager: 1) FD-258 Fingerprint Check 2) Law Enforcement Agency Checks 3) Vouchering of employers over the past five years 4) Completed SF-171 (Application for Federal Employment or Resume/Personal Qualifications 5) Completed Contractor Pre-employment Form Release of Information 6) National Agency Check and Inquiries (NACI) Check if applicable 7) Urinalysis In addition to the above procedures, BPAP Part 37.103 states that Contracting Officers must ensure through the contracting process that each prospective individual contractor is advised that a urinalysis is required prior to contract award. Prior to award, the Contracting Officer shall also obtain from the Personnel Officer or the appropriate Cost Center Manager, written assurance that investigative procedures have been completed for contracts awarded to individuals. For contracts awarded to companies, this written assurance must be received prior to the contractor beginning performance. The HRM Manual, Part 731.2 states if the contractor is a company providing construction or maintenance services, all of the above procedures are required except for vouchering, urinalysis testing and law enforcement agency checks, however, the contractors employees must be closely supervised by institution staff. SECTION C - DESCRIPTION-SPECIFICATION WORK STATEMENT Statement of Work UNICOR in Ashland, KY is seeking to purchase one Semi-Automatic Contouring Edge Banding Machine to replace out dated equipment and increase the productivity our factory. This machine will allow UNICOR Ashland, KY to continue production and meet our customer’s needs. This statement of work will describe the minimum requirements for Edge banding machine to be utilized in the manufacture and assembly of various office furniture products. Specifications & Response Requirements for Machine Bidding Specifications are per machine Work piece capacities: Machine must have twin arm type or be a cell of two for simultaneous operation of trimming and band application Able to band and trim parts up to 96” Minimum outside radius 25 mm with 1 mm banding Minimum inside radius 13 mm Panel thickness 10 mm to 60 mm Edge banding thickness .5 mm to 3mm Frame Construction: Heavy duty steel machine frame as Rotating vacuum pod arm able to hold up to 230 lbs. with interchangeable vacuum pods Ability to install more or less than 4 pods on a rail as per the program or operator. Digital PC Touch Screen Machine Controller: Training video’s available from the manufacturer Auto 3 axis laser system to follow part geometry Precision adjustment (+/- .1 mm) timing of guillotine cut-off Able to run in automatic or Semi-automatic modes. Edge banding Table and Cutting System: Heated edge band coil stand Automatic Heavy-duty guillotine for cutting banding Guillotine activated by digital/laser encoder system and manual foot pedal. Laser system for precise control and automatic guillotine cutting of butt joints Gluing Station: Minimum of a 3 kg capacity glue pot Adjustable control of glue coverage Laser controlled auto feed Teflon coated glue pot Trimming Station: Variable high frequency motors for trimming top and bottom edges 18,000 RPM or more for trimming Servo controlled opening with automatic fine tune adjustment ER 20 collet system (Both top and bottom spindles) Maximum edge strip thickness – 3 mm Maximum edge height – 60 mm Two cutter heads Copy shoe turret for ease of switching between 1, 2 and 3mm Banding Dust extraction: 3” Vacuum connection for dust collection at trimming station Installation and Training: Vendor to provide three (3) days training after machine installation. Vendor agrees to comply with all OSHA safety regulations. Technicians labor, travel and living expenses are to be included in the bid price Provide three (3) sets of operating manuals, electrical schematics, maintenance manuals and parts list. Maintenance, operating, service, spare parts, user manuals, electrical & pneumatic schematics to be supplied in PDF format. Overall layout and installation drawings to be supplied in DXF format. Ability to assist with troubleshooting and support the machine remotely over the phone and email, the machine will have no internet access. Warranty to be minimum of 1 year for all parts and labor. Provide complete and optional recommended spares list with cost and quantity each. Electrical Service to be 480v 3 phase, any required auto transformer is to be included with the machine. Bidder is required to provide descriptive literature and PDF Drawings for installation and overview with written proposal. Bidder must include the machine weight and utilities required for installation at the time of bidding. If any substitutions are made from specifications, they are to be clearly labeled and explained for evaluation and acceptance during BID review, otherwise specs above will be expected to be met. If any substitutions are made from specifications, they are to be clearly labeled and explained for evaluation and acceptance during BID review, otherwise specs above will be expected to be met.