Inactive Total Small Business Set-Aside (FAR 19.5)

I. SPECIFICATIONS: A. INTRODUCTION A.1 The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in El Reno, Oklahoma intends to make a single award to a responsible entity to provide all... I. SPECIFICATIONS: A. INTRODUCTION A.1 The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in El Reno, Oklahoma intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, installation, and incidentals to replace the library roof located at the Federal Correctional Institution (FCI), 4205 Highway 66 West, El Reno, Oklahoma, 73036. It is the contractor’s responsibility to obtain permitting, should it be required. All items and materials described but not limited to this SOW shall be provided by contractor to provide a complete working system in compliance with ALL local, state, & federal code. All work performed under this contract shall be executed in a professional and workmanlike manner. All work shall be done by persons who are thoroughly experienced in their particular trade or craft. The Contractor is strongly encouraged to attend the pre-bid site visit identified in the solicitation, in order to assess existing conditions that may affect performance of contract work. A.2 Current Conditions The existing roof on the library building is needing removed and has been displaced by weather. (Ref. ATTACHMENT A) In some locations, the roofing system has completely failed. (Ref. ATTACHMENT A) Drainage issues on the flat portions of the roofs are evident. Lack of positive drainage results in ponding water at low points keeping, or delaying, rainwater from getting to drains. Ideally, there should be roof slope away from the wall where it intersects the roof. While there are cants installed in these locations, additional improvements such as the installation of crickets, would be beneficial. In most cases, roof areas are served by only one drain or scupper, which is often not optimally located for efficient drainage of the roof, and quick removal of rain water. B. SCOPE OF WORK As detailed in below B.1 Reference Documentation. B.1 Reference Documentation 1. ATTACHMENT A (Current Conditions) 2. ATTACHMENT B (Metal Soffit Panels Specifications 074213.13) 3. ATTACHMENT C (Fascia/Soffit Details) 4. ATTACHMENT D (SBS Roof System Specifications 075216) 5. ATTACHMENT E (Bitumen Roofing Installation Details) 6. ATTACHMENT F (Wood Nailers and Securement Criteria) 7. ATTACHMENT G (Walkway Ramp Requirements Highlighted 15062) 8. ATTACHMENT H (Walkway Ramp Reference Specifications) Approved 4/8/24 SCRO Page 2 of 7 C. INSTALLATION REQUIREMENTS 1. The contractor shall remove all existing roof material from the designated areas. 2. The contractor will remove existing shingle roofing at sloped roof areas, removal of asphalt membrane roofing at flat roof areas, and removal of plywood deck and rigid insulation. 3. The contractor shall provide dumpsters and chutes or approved equal for demolition disposal. 4. The wood soffits/ceilings would remain. 5. The contractor shall verify all existing measurements and conditions prior to ordering materials. 6. The contractor shall ensure the roofing installations agree with building code wind zone guidelines. 7. The contractor shall perform roofing work in such a way to ensure the entire roof is weather-tight at the end of each workday. 8. FCI El Reno will provide staff escorts for all work done inside the secure perimeter of the institution. The contractor will give as much advance notice as possible, but no less than two working days, as to when they will be working, so that scheduling arrangement can be made for by FCI Bastrop staff. Contractor will be provided two staff escorts daily which will allow for continuous work on site. 9. Normal working hours are Monday through Friday, 7:30 am to 4:00 pm excluding Federal Holidays. In the event of weather conditions that present security problems, work will be delayed until Correctional Services authority decides the conditions have cleared. If similar weather conditions arise during the work day, work will be stopped and all contractors and equipment will be escorted out until conditions have cleared. All work will be coordinated with the COR (Contracting Officer Representative) and approved by the Captain prior to scheduling the work. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project. It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency. D. UTILITIES The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project. Approved 4/8/24 SCRO Page 3 of 7 E. ACCEPTANCE AND CLOSEOUT The Contractor shall notify the Contracting Officers Representative (COR) (2) working days prior to the final testing and/or certification so that arrangements can be made to have BOP required staff available to observe inspection. A complete plan detailing any required testing procedures must be submitted in advance for final check out and testing of work. F. WARRANTY 1. The warranty and guarantee provisions of the Contract clauses apply to all work of the contract. In accordance with FAR 52.246-21, Warranty of Construction, and in addition to any other warranties in this contract, the Contractor warrants that work performed under this contact conforms to workmanship performed by the contractor or any subcontractor or supplier at any time. 2. The Contractor will provide a no dollar limit warranty for minimum for thirty (30) years from date of Project Substantial Completion. F. HOUSEKEEPING AND MATERIAL DISPOSAL The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Pollock site upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. G. SUBMITTALS Submittals: 1. The contractor shall provide written submittals to the COR describing recommended equipment within (3) days from receiving the Notice to proceed for approval. 2. If required all security clearance paperwork/documentation shall be submitted to the COR a minimum of (3) working day prior to the start of work. 3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications of all material and products prior to their use. Submittals will be prepared as PDF package and transmit to Government by sending via email. Contractor shall also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product. 4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR. 5. Provide complete narrative descriptions of all system operations. Approved 4/8/24 SCRO Page 4 of 7 6. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations. 7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change. 8. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors’ employees. Damage will be corrected and restored to previous condition at no cost to the Government. 9. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations. II. CONTRACTOR SECURITY/WORKING REGULATIONS A. Work Hours: Work Hours for the contractor are 7:30 AM – 4:00 PM (see various site work hour clarification below), Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in at the facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines. The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP COR (Contracting Officer Representative). All visitors to the construction site shall register with FBOP site officials. The contractor shall not allow employees to have personal visitors on site. The project site will be open to the Contractor Monday through Friday, with the exception of federal holiday, for the duration of the project. The project schedule is to be based on a normal 40 hours’ work week. The Contractor shall establish a normal week schedule for the duration of the project. Work outside the secure perimeter institution will be allowed between the hours of 7:00 AM to 4:30 PM. This will allow the Contractor’s work force to arrive on-site in the morning to prepare for entering the secure perimeter of the Approved 4/8/24 SCRO Page 5 of 7 institution. It will allow the Contractor’s work force to button-up their laydown / staging area after exiting the secure perimeter at the end of the work day. Work inside the secure perimeter of the institution will be allowed between the hours of 7:30 AM to 3:00 PM. The Contractor’s work force will be allowed to enter the Rear Gate at approximately 7:30 AM each workday. At this time FBOP staff will begin personnel and tool security check-in procedures. Once the check-in procedures are complete, the Contractor will be escorted by FBOP staff to the work site. The rear gate closes at 3:00 PM, therefore, the Contractor’s work force will be escorted back to the rear gate/front lobby by FBOP staff no later than 2:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter. B. Delivery of Materials: All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. Under no circumstances will FCI El Reno or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. C. Storage of Materials and Equipment: Construction materials may be stored on site on a mutual agreeable location designated by the COR. Tools shall not be stored on site and must be brought in daily by the contractor. All tools will be inventoried prior to beginning work and will be inventoried back in to ensure accurate accountability when leaving at the end of each workday. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. All construction materials/tools shall be stored in a designated area mutually agreed upon between the Contract Monitor and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the Contract Monitor. A gang box can be stored inside the rear gate area and would be required to be double locked with a contractor lock and an FCI El Reno lock for security purposes. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the workday. D. Security Clearance/Contractor Badges: All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site. Approved 4/8/24 SCRO Page 6 of 7 E. Safety and Personal Protective Equipment: All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Pollock locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will follow the institution Lockout program. F. Additional Considerations: Bonds and Insurance will be required for this project. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced. Contractors will NOT be allowed to bring cell phones, cameras, or two-way pagers into FCI El Reno. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping. Contractor will be permitted to wear jeans in the institution, however, green, or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced. If an equal product is submitted to replace the existing systems and related components, the contractor will, upon award, submit all technical data for the product they intend to install for approval by the Contract Monitor. The government retains the right to determine technical acceptance for all submitted equal products. FCI El Reno staff will ensure a representative is present to allow access to all areas requested by the Contractor. It shall be the Contractors responsibility to obtain all measurements and manufactures installation recommendations. The FBOP will occupy the site during the entire construction period. Contractor shall perform the work to not interfere with the FBOP’s operations as minimal as possible. G. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify the system. Such certification must be verified in writing by the manufacturer and submitted to the Contract Monitor. Services and materials provided will be consistent with current industry standards. Approved 4/8/24 SCRO Page 7 of 7 H. UTILITIES The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project. I. TESTING AND ACCEPTANCE The Contractor shall notify the Contracting Monitor two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contract Monitor in advance for final check out and testing of the complete system. The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI El Reno upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. J. SUBMITTALS & TRAINING The contractor shall provide written submittals to the Contract Monitor describing recommended equipment within 15 days from receiving the Notice to proceed for approval. Any shop drawings will also need to be included in the submittals at this time. The Contractor shall provide to the Contract Monitor (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product. All security clearance paperwork/documentation shall be submitted to the Contract Monitor, a minimum of fourteen working days prior to the start of work. A detailed Schedule of Values shall be submitted to the Contracting Officer and Contract Monitor with the progress schedule 10 days prior to the contractor mobilizing to the site.