Inactive Total Small Business Set-Aside (FAR 19.5)

STATEMENT OF WORK Project 1D3Y FCI Gilmer - Replace BAS Controls The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at 201 FCI Lane in Glenville West Virginia intends to ma... STATEMENT OF WORK Project 1D3Y FCI Gilmer - Replace BAS Controls The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at 201 FCI Lane in Glenville West Virginia intends to make a single award to the responsible entity that will provide a qualified TAB contractor to validate airflows and pressures throughout the systems. All manufacturers' recommendations will be required to be implemented. BACKGROUND The Gilmer facility was constructed in 2003. Most spaces are heated and cooled by constant air volume air handling units (AHU) with exception to the outside administration building, and Federal Prison Camp (FPC) administration building which are conditioned by variable air volume (VAV) systems. Some individual spaces within buildings are conditioned by fan coil units (FCU) and mini-split systems. The constant volume AHUs are equipped with a hot-deck/cold-deck or single path configurations. Multiple small volume exhaust fans are installed in all of the buildings for the purpose of exhausting air from toilet rooms and shower areas. All constant volume AHUs have one (1) supply fan (SF) andone return fan (RF) - exhaust fan (EF). The direct digital control (DOC) was manufactured by Andover Controls. The model number of the system is CX9900 and it was installed in 2003. There have been no upgrades since then. Roof damage was apparently incurred by the HVAC system by over pressurization. Damage to the rubber (EPDM) roof membrane occurred in the Housing Units, Food Services, and the Visitation buildings. The control system does not monitor building pressure or duct pressure in the constant volume systems. Therefore, when an over pressurization event occurs the DOC system does not receive feedback indicating the space is experiencing detrimental space pressure. The return air damper (RAD) and exhaust air damper (EAD) are controlled by a single output from the controller. The RA/EA dampers modulate in an inversely proportional configuration. When the RAD is 100% open the EAD is 100% closed. The system does not have the capability of modulating the dampers independently. The result of this is that the EAD cannot independently react and open to reduce the space pressure. The control system is configured to operate in an economizer mode when conditions outside are acceptable. When the outside air enthalpy is less the return air enthalpy and the system is in cooling mode, the controller begins to open the outside air damper (OAD) to allow a higher percentage of outside air into the space in order to assist the chilled water coils in cooling the space. When the system goes into economizer mode and the OAD begins to open, the corresponding building pressure most likely increases. There is no system safety to override the economizer and reduce pressure if the space pressure exceeds an allowable limit. The "smoke purge" mode applies to all housing unit systems and will cause the system to generate maximum building pressure by opening the OAD 100% and opening the EAD 100%, while operating the SF and EF. The smoke purge sequence and system functionality should be closely monitored when manually implemented. Without pressure monitoring there is no way to determine how high the pressure gets when the system is in full economizer mode (OAD = 100% open, RAD= 0% open, EAD = 100% open), smoke purge mode, RF/EF failure/manual shut down mode, or kitchen hood failure/manual shut down mode. SCOPE OF WORK General Scope per building includes the following: The controls contractor and Test Air Balance contractor (TAB) shall commission the system and verify operation of the AHU shut down features and document the results. The TAB contractor must be NEBB, or AABC certified. The controls contractor shall test the operation of all dampers and replace damper actuators, as necessary. The scope of the document includes up to ten (10) actuator replacements. Replace Belimo damper actuators in-kind (same type, model, parameters). The TAB contractor shall verify calibration of the building pressure sensors and document the results. Verify the differential pressure is accurate between the under roof location to the outside location. The TAB contractor shall verify the supply air flow, and exhaust air flow with the dampers at EAD = 100%, OAD = 100%. Document flows and building pressures. The Controls contractor and TAB contractor shall submit, at project close-out, controls commissioning reports and certified, labeled & dated TAB building reports, documenting all results with commentsand verification that the upgraded systems as installed and tested meet the requirements and intent of this contract. 1 Itemized Scope per building includes the following: ?HU-1 (Housing Unit 1): ? Four (4) Controller expansion controllers (Andover Model 12867), Controller Programming, Workstation Graphics, Workstation Programming ? Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. ? HU-2(Housing Unit 2): ? Four (4) Controller expansion controllers (Andover Model 12867 ), Controller Programming, Workstation Graphics, Workstation Programming wo building pressure sensors (Kele. Mamac, or equivalent) range: O iwg to1 iwg . TAB contractor and controls contractor shall test system and provide written report. ? HU-3 (Housing Unit 3: Four (4) Controller expansion controllers (Andover Model 12867) , Controller Programming, Workstation Graphics, Workstation Programming ? Two building pressure sensors (Kele. Mamac, or equivalent) range: O iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. 1. RE (Recreation): FS (Food Service): ? Two (2) Controller expansion controllers (Andover Model 12867 ), Controlle r Prog ramm ing , Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. Two (2) Controller expansion controllers (Andover Model 12867) , Controller Programming, Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: O iwg to 1 iwg . ? TAB contractor and controls contractor shall test system and provide written report. 1. MS (Maintenance Shop): ? Two (1) Controller expansion controllers (Andover Model 12867) , Controller Programming , Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. ? TAB contractor and controls contractor shall test system and provide written report. 1. AL (Visitation, Staff, Assembly): One (1) Controller expansion controllers (Andover Model 12867) , Controller Programming , Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. LS (Laundry & Commissary): ? Two (2) Controller expansion controllers (Andover Model 12867) , Controller Programming, Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. UNICOR ? T wo ( 2) Controller expansion controllers (Andover Model 12867) , Controller Programming, Workstation Graphics, Workstation Programming Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. ? VT (Vocational Training): ? Two (1) Controller expansion controllers (Andover Model 12867 ), Controller Programming, Workstation Graphics, WorkstationProgramming ? Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. T AB contractor and controls contractor shall test system and provide written report. ? SH (Special Housing Unit): ? Two (1) Controller expansion controllers (Andove r Model 12867) , Controller Programming, Workstation Graphics, Workstation Programming ? T wo building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. T A B contractor and controls contractor shall test system and provide written report. HS (Health Services): ? Two (2) Controller expansion controllers (Andover Model 12867), Controller Programming, Workstation Graphics, Workstation Programming ? Two building pressure sensors (Kele. Mamac, or equivalent) range: 0 iwg to 1 iwg. ? TAB contractor and controls contractor shall test system and provide written report. ? EM (Religion & Psychology): ? Two (2) Controller expansion controllers (Andover Model 12867), Controller Programming , Workstation Graphics, Workstation Programming ? Two building pressure sensors (Kele. Mamac, or equivalent) range: O iwg to 1 iwg. TAB contractor and controls contractor shall test system and provide written report. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS All installers/technicians shall be qualified factory trained and certified by the manufacturer to install, test, and certify the new equipment. Such certification must be verified in writing by the manufacturer and submitted to the COR seven (7) days before the project starts. 2. Contractor shall comply with NFPA 90A, Standard for Installation of Air Conditioning and Ventilations Systems. 3. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project. 4.Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the Communications and the National Electric Code (NEC). 5.It is the Contractor's responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government. 6.It shall be the Contractor's responsibility to obtain all measurements and data requirements to comply with manufacturer's installation recommendations. All installations must be in accordance with product manufacture's recommendations 7.Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution's Contracting Officer prior to the implementation of the requested change. UTILITIES The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project. TESTING AND ACCEPTANCE 1. The contractor shall coordinate and perform a demonstration of the upgrade operations to BOP personnel. 2. The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting officers representative (COR) in advance for final check out and testing of the complete system. HOUSEKEEPING AND MATERIAL DISPOSAL The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Gilmer upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade of the two gas pumps. SUBMITTALS 1.The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval. 2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below). 3. For security and safety purposes , forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR. 4. Provide complete narrative descriptions of all system operations. 5. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer's representative, notarized, certifying that the complete systems meet the contract requirements and are fully operational and installed per the manufacturer's recommendations. 6. Provide a detailed calibration check of installed sensors within the control systems by making a comparison between the reading at the sensor and the standard traceable to the National Bureauof Standards. 7. Provide controls commissioning and certified TAB balancing reports at close out of the project. Training: Provide all training materials required to instruct BOP personnel on system overview, operator commands, emergency operation and report generation. Provide all materials required to instruct BOP personnel on general operation, diagnostics, failure recovery procedures, use of DDC test equipment, alarm formats, calibration of DDC, trouble shooting and repair instructions. CONTRACTOR SECURITY/WORKING REGULATIONS 1..Work Hours for the contractor are 8:00 AM - 4:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above. 2.Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines. 3.Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes. Delivery of Materials: 1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage. 2. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. 3. Under no circumstances will FCI Gilmer or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. 4. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift. Storage of Materials and Equipment: 1. All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requiremen.t All materials and equipment stored within the container will be maintained in a safe an orderly fashion 2. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each work day. 3. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure acctlrate accountability of all tools at the end of each work day. 4. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a "high risk" tool having a Federal Bureau of Prisons' tool classification of Double A All contractor owned extension cords used for this project will be required to exit the institution at the end of every work day for the duration of the project. 5. All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removaL Security Clearance/Contractor Badges: 1. The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor's responsibility to review security clearance submissions to ensure they are complete. 2. In the event a contractor or subcontractor employee cannot pass the security clearance process, itwill be the contractor's responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process. 3. All contractors/subcontractors working at FCI Gilmer will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR. 4. All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site. Safety and Personal Protective Equipment: All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required , immediatel y consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Gilmer locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program. Additional Considerations: 1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FCI Gilmer. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for recordkeeping. 2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. 3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they needfor their lunch when they check-in first thing in the morning. 4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.