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REQUEST FOR INFORMATION (RFI # Ube) U.S. Customs and Border Protection, Office of Finance Office of the Chief Financial Officer, Financial Operations Directorate Financial Systems Division (CBP-OF-Fin... REQUEST FOR INFORMATION (RFI # Ube) U.S. Customs and Border Protection, Office of Finance Office of the Chief Financial Officer, Financial Operations Directorate Financial Systems Division (CBP-OF-FinOps-FSD) Budget Formulation Software Solutions Companies responding to this RFI should specify their North American Industry Classification System (NAICS) codes. This RFI is for planning purposes only and is issued in accordance with Federal Acquisition Regulation (FAR) Clause 52.215-3. No solicitation document exists at this time. Issuance of this notice does not constitute any obligation on the part of the Government to procure these items or to issue a solicitation. In addition, the Government will not pay for information submitted in response to this RFI, and responses to this notice cannot be accepted as offers. Interested parties are solely responsible for all costs and expenses associated with their respective response to this RFI. Additionally, interested parties will not otherwise be entitled to any compensation associated with the Government's use of any submission or information provided by an interested party to the Government pursuant to this RFI. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Furthermore, the information provided in this RFI is notional and may change. The Government is under no obligation to revise any aspect of this RFI should any information provided herein change. The Government will provide any additional information and will issue any additional requests for information at its sole discretion. Purpose of this RFI CBP’s Office of Finance (OF) is conducting market research to identify Federal Budget Formulation Software solutions to be a successor to its current CBP Budget Formulation to Execution Software - SAP Budget and Planning for Public Sector (SBP) to generate, track, and report the complex federal budget lifecycle materials including estimates, justifications, schedules, exhibits, and funding requirements models. This RFI is issued to solicit information from interested vendors with respect to Federal Budget Formulation Software solutions suitable for CBP’s SAP Enterprise Resource Planning (ERP) and associated financial systems environment. The CBP team assessing Budget Formulation Software capabilities may use the information generated by this RFI in conjunction with other information available to determine courses of action in the best interest of the government. Overview of the RFI Process The objective of the RFI process is to gather information to assist CBP OF in its investigation of marketplace information with the intent of making an informed decision about a replacement of its current SAP SBP solution, or a software solution that will interface with the SBP solution and provide functionality not currently available via the SBP solution. The RFI method is no more than an information-gathering tool and as such, information gathered may or may not be used by CBP to develop a competitive solicitation. Suppliers are not required to respond to an RFI and, a supplier’s failure to respond to an RFI will not prohibit the supplier’s participation in any competitive solicitation that may result from the RFI. Background CBP operates under a Planning, Programming, Budgeting, and Accountability (PPBA) framework. CBP Office of Finance Budget Directorate performs associated PPBA Budgeting functions for the agency. The Budget Directorate creates and maintains multiple years of budget materials, to include prior, current, and out-year materials as well as data extending 10 years into the future. These materials include written justifications and detailed budget requirements estimates. CBP typically maintains budget materials according to the federal budget calendar, as well as on an ad hoc basis. The primary functions are the creation and maintenance of the justifications and data for the Office of Management and Budget (OMB) Submission, the Congressional Submission, the President’s Budget, the data required for OMB MAX A-11 schedules, Financial Plans and Spend Plans. The Budget Directorate also performs budget formulation work for Continuing Resolutions, Supplemental Appropriations, and actions such as Rescissions, Sequesters, and Reprogramming, as well as other federal budget actions. Note: CBP maintains budget data for accounts that do not appear in the annual appropriations process. Industry Best Practices Industry best practices for the Budget Formulation Software solution(s) shall include the integration of the current SAP’s ERP system along and associated modules, as well as integration of the Department of Homeland Securities OneStream OneNumber solution. CBP expects that the Budget Formulation Software solution(s) described consist of configurations that vendors have successfully delivered to other Government or Public Sector customers and met those customers’ established business process, cost, and schedule requirements. RFI Areas of Interest CBP OF is interested in a Budget Formulation Software Solution which is non-proprietary and can be obtained as a commercial off-the-shelf software products. CBP OF is looking for software that can perform the following key system capabilities. Be able to create, store, and report budget formulation materials and data according to federal budgeting calendar, guidance, and policy. Load data into budget document tables, and A-11 Schedule formats and templates Capability to interface from and to non-SAP applications Integrate with SAP SBP, DHS OneNumber solution and the OMB MAX Data Entry, and INVEST. Provide a detailed Budget-Year and Out-Years database and Reporting Tool that allows users to create, adjust, track, and report budget formulation and financial planning for multiple years at one time (Current Year, Budget Year, Budget Year+1). Include Programming data at the LoB level, and collect, aggregate, and update submissions and data at LoB and Program detail, and at budget allocation level detail. Include inflation calculation, and to track annualization, and non-recur of elements in the submission. Comply with OMB Circular A-11 Full-time Equivalent (FTE) and Position Tracking and Reporting for Budget-Year and Out-Years, to PPA, LOB, and Office level, including calculation of average FTE cost and average position cost. Provide Side-by-Side tracking and comparison of FTE, Position, and Pay budget requests across PY, CY, BY, and BY+1. Include Programming data such as Base Budget Review (BBR), Program and Budget Review (PBR), Resource Allocation Plan (RAP), and Resource Allocation Decision (RAD) Ability to create and edit narrative documents, data tables, and rollups along with hierarchal reporting of budget data Ability to create, track, and report hiring plans, including cost/cost avoidance models for estimating impact of FTE and Position increases and decreases; ability to create and save multiple scenarios. Ability to create, track, and report revenue collection models for estimating impact of trade, travel, rate changes, and other factors on fees and reimbursements for services Ability to create, track, and report investment activity (interface with INVEST and OneNumber) Ability to create and save multiple scenarios within cost/cost avoidance models for pay and non-pay items. Ability to create, track, review, and rank requests for resources, including Unfunded Requests Ability to set review and decision gates for stages of the budget cycle (i.e. OMB Submission, OMB Passback, OMB Passback Appeal, OMB Settlement, Congressional Submission, President’s Budget, House Appropriations Committee Mark, Senate Appropriations Committee Mark, Conference Mark, Enacted appropriation) Ability to create, track, and report Financial Plans/Spend Plans for multiple authority types across multiple fiscal years, including annual appropriation, anticipated authority, carryover balances, sequestered authority, returned sequester authority Ability to create, track, and report multiple depictions of budget data as it is adjusted within and at the end of each step throughout the budget process Side-by-Side comparison of prior year(s) budget to current stage “Waterfall” showing multiple PY Enacted vs the President’s Budget – showing the Base, detail of Adjustments to Base and the detail of Program Adjustments Ability to set and report below- and above-threshold reprogramming limitations (by percentage and/or dollar value) Ability to set and report control numbers throughout the budget process Ability to export results back to data warehouse Include templates for budget narrative, tables, and exhibits Ability to edit templates for budget narrative, tables, and exhibits Ability to configure multiple users and restrict access based on user types, roles, and profiles INSTRUCTIONS TO INDUSTRY: Instructions to RFI Submission of Vendor White Paper: Industry shall present their capabilities, methods, and approaches to the Government’s requirements in sufficient technical detail as noted herein. It is imperative that vendor responses to this RFI articulate their capabilities clearly and adequately. Please also provide any comments or objectives that may help provide a better overall solution for the services to be provided. Email responses are due no later than 1500 EDT on 01/22/2021 to the Contracting Officer, Ronie Namata, at ronie.b.namata@cbp.dhs.gov. CONTENT OF PRICE AND TECHNICAL RESPONSE Pricing (no page count limit): Provide unit pricing for the proposed software product and indicate the number of users it provides for. Make note of any discount possibilities or time constraints/expiration dates for pricing and discounts. Additionally, provide pricing to any software development kit(s) the product offers. Technical White Paper (15 page limit): For each White Paper submitted, the technical response will be no longer than (15) pages in length using a 12 point Times New Roman font. The vendor is requested to reference the RFI number on each White Paper submission as follows: CBP RFI # Ube - Budget Formulation Solutions The first two pages of the response shall provide the following information: Designated NAICS Code; Commercial and Government Entity (CAGE) Code and Business Size; Teaming - Subcontracting Arrangement, if any; and A brief executive summary stating the technical merits of the vendor and a brief overview of how technical requirements would be met. The first two pages are not included in the 15 page technical response. Tables and graphics may use a font no smaller than 12 point.