Inactive Total Small Business Set-Aside (FAR 19.5)

TECHNICAL SERVICES USCGC ALEX HALEY (WMEC-282) - Z12204 EVALUATION AND REPAIR FAN UNIT(S) 1. Objective. The objective of this document sets forth the receipt, disassembly, inspections, condition/test ... TECHNICAL SERVICES USCGC ALEX HALEY (WMEC-282) - Z12204 EVALUATION AND REPAIR FAN UNIT(S) 1. Objective. The objective of this document sets forth the receipt, disassembly, inspections, condition/test reports, overhaul/repair, reassembly, testing, preservation, packaging, packing, and marking of Navy standard fan unit(s) used on the U.S. Coast Guard Cutter ALEX HALEY. 2. References. For any listed references to be distributed, the contractor must be registered in the Joint Certification Program (JCP) through Defense Logistics Agency (DLA) and provide your JCP number and expiration date to the listed point of contact (POC) for this work. 2 .1. Specification Order of Precedence. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification shall take precedence. Nothing in this specification, however, supersedes applicable laws and regulations unless a specific ex emption has been obtained. 2.2. Government Documents. The following specifications and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Single Stock Point of Specification and Standards (DODSSP) and supplements thereto. 2.2.1.Naval Ships Technical Manual (NSTM), S9512-A3-MMA-010, Chapter 512, Fan, Vaneaxial and Tubeaxial, 1987 2.2.2.Federal Standard, FED-STD-595C, dated 07/31/2008, Colors Used in Government Procurement 2.3. United States Coast Guard Drawings and Publications. The following specifications and standards form a part of this specification to the extent specified herein. 2.3.1.United States Coast Guard Commandant Instruction (COMDTINST) M10360.3 (series), Coatings and Color Manual 2.3.2.United States Coast Guard Technical Manual TP: 7148-512-A, dated08/24/2007, Standard XA Vaneaxial Fan 2.3.3.Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2022, General Requirements 2.3.4.Surface Forces Logistics Center Standard Specification 3041 (SFLC Std Spec 3020), 2022, Overhaul AC Electrical Motors 2.3.5.Specification Packaging and Labeling SP-PP&M Rev D dated 6/6/11 2.4. Commercial Documents. The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of Specifications and Standards (DODISS). 2.4.1.American Society for Testing & Materials (ASTM) D3951-98, dated 2004, Standard Practice for Commercial Packaging 2.4.2.International Standard Organization (ISO) 2953, 1999, Mechanical Vibration, Balancing Machines, Description and Evaluation 2.4.3.Steel Structure Painting Council, SSPC-SP 3, dated 11/01/1982, Power Tool Cleaning 3. Background. This requirement is for the contractor to evaluate and repair the ventilation fan(s) (vaneaxial) listed below Table 1 and Section 5. The fan units are designated as Supply Fan 1-22-2 and Supply Fan 2-40-1.Table 1 - Ventilation Fan(s) for Overhaul System / Fan Number Model Number Location Approximate Dimensions/Weight Sl-22-2 Al-1/2 Class Z, 1,799 Dry Stores (1-23-0-A) 20" long x 17 .5" CFM 1.25 HP Diameter / 160 lbs. S2-40-1 Al-1/2 Class Z, 1,450 Salvage Storeroom #4 20" long x 17 .5" CFM 1.25 HP (2-36-0-A) Diameter / 160 lbs. 4. Tasks. The contractor shall provide services of which includes but may not limited to: 4.1. General. The Contractor must conform to all requirements specified in SFLC Std Spec 0000 and in this item, as applicable, during the performance of this availability. The requirements of this work apply to all work under the scope of this contract, whether explicitly stated in all following work items or not, and to all other work subsequently authorized by changes, modifications, or extensions to the contract. 4.2. The Contractor shall submit a Receiving Inspection Report to the Coast Guard Contracting Officer (KO), Contracting Office's Representative (COR), and other listed Points of Contacts (POCs) within 2 days of receiving the government furnished property (GFP). The report shall document the make, part number, and/or model. This report shall also include digital photographic documentation of the crate and its contents. 4.2.1.It is assumed that the fan unit(s) will arrive in a re-usable container. In the event the container is deemed unusable the contractor shall state so as part of the inspection report and provide photo documentation. 4.3. Inspections, repair/overhaul and testing of the fan unit(s) shall be accomplished in accordance with the OEM procedures, specifications, references, and standard practices. The Contractor shall conform to all requirements specified throughout this specification during performance of this contract. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification takes precedence. Nothing in this specification; however, supersedes applicable laws and regulations unless a specific exemption has been obtained. 4.3.1.The overhaul requirements described herein are considered the minimumnecessary and are not intended to replace any procedures, controls, examinations, or tests normally employed by the Contractor to assure the quality of the product. 4 .3 .2. The overhaul of the fan unit( s) is intended to return the unit's performance and appearance to a condition capable of functioning and performing in the same manner as an identical new unit, as referred to as serviceable "A" condition. 4.4. Condition Found Report (CFR). 4.4.1.Preliminary disassembly and inspection of each fan unit shall be conducted in accordance with OEM procedures, specifications, references, and standard practices to determine the total estimated cost to repair, including material, labor, testing, Preservation, Packing and Marking (PP&M) costs. A CFR shall be submitted to the KO, COR, and other listed POCs within 5 days of the completion of the Receiving Inspection Report detailing the repair parts recommended for replacement and a total repair cost. 4.4.2. The CFR shall be submitted to the KO, COR, and other listed POCs for review and approval prior to the start of any repair or order of any material. The Contractor shall also provide the replacement cost of an identical new fan unit for comparison to the overhaul cost. At a minimum, mandatory replacement parts shall include all bearings, bushings, seals and gaskets. All parts that are worn, have an improper fit and or damaged beyond the OEM tolerances, shall be repaired or replaced as determined by the Contractor. 4.4.3.The detailed cost estimate shall contain the following as a minimum: the part number, NSN and serial number of the fan unit, the contract number and deliveiy order number for the fan unit, a listing of individual parts by part number, cost and quantity, a listing of labor hoursand labor rate to perform the overhaul, testing, and packaging, the cost of an identical new fan unit. 4.4.4.Upon acceptance of the cost estimate and authorization to proceed by the KO, the Contractor shall overhaul the fan unit in accordance with the OEM procedures, specifications, references, standard practices and the references cited in section 2 of this specification. 4.4.5.The government reserves the right to dispose of the fan unit(s) if is Beyond Economic Repair (BER). The contractor will dispose of the unit at a predetermined cost to the government. The contractor shall provide a scrap credit to the government or a price to discard any fan unit BER. 4.4.5.1. The Coast Guard KO will determine the disposition of any fan unit delivered for overhaul that is Beyond Economical Repair (BER). 4.4.5.2. If the fan unit is BER, the government reserves the right to purchase an identical new fan unit from the Contractor. 4.5. Fan- Overhaul. The Contractor shall accomplish the following tasks for each fan unit, using references sited in Section 2 of this specification. The Contractor shall test, remove, overhaul, and balance each fan unit. 4.5.1.Disassembly. The Contractor must disassemble the fan assembly for overhaul; follow the steps outlined in TP S9512-A3-MMA-010 Chapter 6. Prior to fan disassembly, the Contractor must measure air gap reading and bearing clearances. Submit a CFR. Take care to match mark components to avoid the need for wheel rebalancing. 4.5.2.Cleaning. Clean the interior and exterior fan assembly surfaces, including housing, fan blade, and end bell surf aces by first using suction, then with a soapy water solution, and fallowed by a thorough rinsing of all metal surfaces. Ensure that there are no cleaning fluid residues or injurious effects on cleaned surfaces. 4 .5 .3 .Inspection and documentation. After surface preparation and before surface coating, visually inspect the fan assembly surfaces including bearing surfaces for cracks, areas of distortion, and deterioration. 4.5.4.Preservation. Prepare and coat the fan casing surfaces in using the system specified for "Machinery, Operating Temperatures Under 200-degree F, Unmachined Surfaces" in COMDTINST Ml 0360.3, Appendix B (Cutter and Boat Interior Paint Systems). Select finish/topcoat color to match existing adjacent surfaces. 4.6. Motor - Overhaul. The Contractor shall accomplish the following tasks for each ventilation motor assembly, using references sited in Section 2 of this specification. 4.6.1.Disassembly. The Contractor shall disassemble each ventilation fan motor from its fan. During disassembly, ensure that each fan motor is properly marked to indicate the fan it was removed from. Remove end plates and rotor from motor frame. Remove existing motor bearings and dispose of properly. 4.6.2.Inspection. The Contractor must disassemble, clean, inspect, and test all fan motor components in accordance with SFLC Std Spec 3020 paragraph 3.3. Submit CFR all performed inspections and testing, including but not limited to, initial visual conditions, initial insulation resistance tests, winding tests and final acceptance tests. 4.6.2.1. Rewind shall not be part of the overhaul process unless test results by the Contractor support rewind and is approved by the COR. High Potential tests shall only be performed for ventilation fan motors which require rewind. 4 .6 .3 .Re-assembly. Renew all motor bearings in accordance with SFLC Std Spec 3 02 0 paragraph 3.4.3. The Contractor must reassemble the motor in accordance with SFLC Std Spec 3020 paragraph 3.4.6. The Contractor must perform motor testing in with SFLC Std Spec 3020 paragraph 3 .5. 4.7. Fan and Motor Assembly Restoration. The Contractor shall reassemble each fan and motor assembly using new gaskets and stainless-steel hardware; couple the fan to the motor assembly. Renew all original data or label plates after completing external preservation. A separate labelplate made of similar material as the original label plate shall be attached to the fan unit stating the Contractor's name, contract number and date of overhaul. 4.8. Dynamic Balancing. The Contractor shall dynamically balance the rotating elements along with associated equipment as a unit (fan blade and motor installed and in casing), in accordance with ISO 2953. Submit a written balance report. 4.9. Operational Test- Post Repairs. After completion of work, the Contractor shall conduct an operational test of each fan and motor assembly to prove satisfactory operating condition. Perform an operational test of each overhauled ventilation fan, ensuring the fan operates in the correct direction, with no excessive vibration or noise. Operate the fan assembly at its rated speed for 30 minutes. Measure and record the overhauled tube axial fan's CFM output to verify it is within the manufacturer's rated tolerances. Submit a CFR. 4.10. Preservation, Packing, and Marking. The overhauled fan unit shall be delivered to the Coast Guard completely assembled and in a ready to operate condition and configuration. The Contractor must return to the appropriate USCG representative via delivery or third-party shipping. Contractor must provide any new gaskets for connections. The fan unit must be packaged that protects it from moisture, rain, rust, corrosion, and vibration, which may constitute a standard export wooden box with plastic foam. The fan unit shall be completely sealed within a 6 mil (minimum) clear plastic bag, with sufficient units of desiccant to prevent moisture build up and corrosion 5. Government Furnished Property. 5.1.Ventilation Fan (Vaneaxial), Model Al-1/2A4W5, QTY 2 6. Security Requirement. Base access is not required. If needed, contractor shall have a valid government issued ID (or driver's license) and show identification at the security gate. A Coast Guard representative from the cutter or Product Line will sponsor and escort vendor to the cutter. The contractor must coordinate any base access with the designated point of contact ahead of time to ensure administrative processing. 7. Place of Performance. Contractor's repair facility. 8. Period of Performance. 5-May-2025 to 5-June-2025 9. Points of Contact. 9 .1. USCG-SFLC-LREPL Asset Management: LTJG Mikael Axelsson, Mikael.J.Axelsson@uscg.mil, (510) 493-1827 10. Contractor's Proposal. 10.1. Documentation. The Contractor must include at least the following in their proposal for this requirement: basic information (name, company name, contact details, the date, Unique Entity ID), company overview and relevant qualifications, past performance, scope of work for the tasks and deliverables, project timeline, cost including a breakdown of the cost of each item or service, terms and conditions, attachments/bid sheet, description of subcontractors (if any), and signature of the authorized person. 10.2. Proposal Evaluation Criteria. Award of this requirement shall be made to the vendor whose proposal offers the greatest value to the government regarding price, ability to meet all technical requirements of the specification, and past performance. 11. Notes. 11. 1. Vaneaxial Fan Data - Supply Fan 1-22-2 o Model: XA1-1/2A4W6, 1.25 HP, single speed, 3600 RPM for 440VAC/60HZ/3- phase, steel housing and aluminum impeller, fixed pitch vaneaxial, motor shall conform to IEEE-45 specifications and rated for 65-degree Celsius ambient operation. o Serial Number: N-1248 Item 16Vaneaxial Fan Data - Supply Fan 2-40-1 12. Photos. o Model: XA1-1/2A4W6, 1.25 HP, single speed, 3600 RPM for 440VAC/60HZ/3- phase, steel housing and aluminum impeller, fixed pitch vaneaxial, motor shall conform to IEEE-45 specifications and rated for 65-degree Celsius ambient operation. o Serial Number: SN14955-01-08 12.1. Motor data for Supply Fan 1-22-2.