Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subparts 12 / 13, as supplemented with additional informati... This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subparts 12 / 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Firm Fixed Price requirement. This is Request for Quotation (RFQ) 70Z02320QMMZ08300. This RFQ incorporates provisions and clauses that are in effect through Federal Acquisition Circular Federal Acquisition Circular 2020-01. This a total small business set aside with no specific socioeconomic status under North American Industry Classification System (NAICS) code 561720, 1 with a corresponding Small Business size standard of $16.5 million. PSC S201. Only small businesses shall be considered under this solicitation. The following is a list of contract line item numbers, quantities and units of measure (this list includes all options) for monthly invoicing: CLIN 00001: Base Period Period of Performance: Date of award (Anticipated January 2020) through 12 months CLIN Description: To provide once weekly general cleaning services and quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 12 Unit of Issue: Monthly CLIN 00002: Base Period Period of Performance: Date of award (Anticipated January 2020) through 12 months CLIN Description: To provide quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 3 Unit of Issue: Each CLIN 10001 Option Period 1 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide once weekly general cleaning services and quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 12 Unit of Issue: Monthly CLIN 10002: Option Period 1 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 3 Unit of Issue: Each CLIN 20001: Option Period 2 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide once weekly general cleaning services and quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 12 Unit of Issue: Monthly CLIN 20002: Option Period 2 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 3 Unit of Issue: Each CLIN 30001: Option Period 3 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide once weekly general cleaning to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 12 Unit of Issue: Monthly CLIN 30002: Option Period 3 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 3 Unit of Issue: Each CLIN 40001: Option Period 4 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide once weekly general cleaning to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 12 Unit of Issue: Monthly CLIN 40002: Option Period 4 Period of Performance: Date of option period’s first day of performance through 12 months CLIN Description: To provide quarterly floor cleaning services to the United States Coast Guard (USCG) National Maritime Center (NMC) Quantity: 3 Unit of Issue: Each The United States Coast Guard (USCG) National Maritime Center (NMC) requires once weekly general cleaning services and quarterly floor cleaning services IAW SOW, current Service Contract Act WD # 2015-5694/Rev 10 and attached terms and conditions. The period of performance will be a base year with (4) one-year options. The anticipated start date is January 2020. The primary place of performance will be at the United States Coast Guard (USCG) National Maritime Center (NMC) Monitoring Unit (MU) located in Guam, PSC 455 Box 176 FPO AO 96540-1056. The monitoring unit is a subunit of REC Honolulu. The cleaning area under contract will include approximately 1500 square feet of office space. The USCG estimates one hour of weekly cleaning will be needed. The preferred cleaning day is Monday, but can be negotiated. A scheduled site visit is To Be Determined. Prior to the Request for Quote (RFQ) closing date (12/03/2019), the contractor may contact Joanne Oliva at (671) 339-8726 or Joanne.B.Oliva@uscg.mil to visit the office space before the closing date of this solicitation if needed. All offerors must include a completed copy of the FAR Provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. If the offeror has not filled out electronic Representations and Certifications in SAM, a completed copy of this provision shall be returned with the quote; otherwise, the version current in SAM shall be utilized. Please submit your quote in full via email to the attention of Wendy Stevenson at wendy.stevenson@uscg.mil, on or before 12:00 p.m. EST, on 12/03/2019. Please utilize the attached Pricing Spreadsheet to be submitted with your offer for your pricing. There will be no exceptions to the time and date on which responses are due, unless extended by the Contracting Officer via solicitation amendment. The data in your proposal should be compatible with Microsoft Office Suite 2016 and/or Adobe Acrobat. Due to the Coast Guard email limitations, proposals shall not be more than 5 megabytes in total. Compressed zipped files will not be accepted. When responding, please include the title “70Z02320QMMZ08300” in the subject line of the email. Any questions or concerns regarding any aspect of this RFQ shall be forwarded to the Contract Specialist, Wendy Stevenson, via e-mail at wendy.stevenson@uscg.mil before 8:00 a.m. EST, on 11/26/2019, so that they can be addressed prior to the submission of quotations. Offerors are strongly encouraged to ask questions and convey their exceptions to the requirements during this time. The Government desires to alleviate concerns during the RFQ phase so that no assumptions or exceptions will be present in any Proposals. Basis for Award: This is a lowest priced technically acceptable competition. The Government will select the lowest priced Offeror and evaluate that for technical acceptability. If it is found to be technically acceptable, no other offers will be evaluated. If the lowest-priced offer is found to be technically unacceptable, the Government will evaluate the second-lowest priced offer…etc. In this way, it is possible that not all quotes submitted will be evaluated. The Government reserves the right not enter into clarifications sessions with the Offeror being evaluated. The USCG shall also examine Offerors for a determination of responsibility. This may be performed by utilizing the CPARS/PPIRS systems, and other reasonable methods of determining responsibility. Contractors who cannot be determined to be responsible may not be eligible for award. It is DHS policy that determination of a fair and reasonable price should be based on adequate price competition. However, in the event only one responsible Offeror is obtained as a result of this solicitation, that Offeror may be required to submit Data Other than Certified Cost or Pricing Data, if the Government asks for it. If Data Other than Certified Cost or Pricing Data is not provided, the Government reserves the right to not award to that Offeror. Quote Contents: The Government will evaluate the submitted quote using a lowest-priced technically acceptable method, as follows: 1) Technical Acceptability: The Government shall select the lowest priced offeror and evaluate that for technical acceptability. If it is found to be technically acceptable no other offers shall be evaluated. If the lowest-priced offer is found to be technically unacceptable, the Government shall evaluate the second-lowest priced offer…etc. In this way it is possible that not all quotes submitted shall be evaluated. Technical acceptability shall be determined by examining the quoted materials to ensure that the Contractor can provide on-site cleaning services as described in the attached Statement of Work (SOW) for NMC located in Guam. The USCG reserves wide discretion on determining technical acceptability. Therefore, in order to determine whether your company is technically acceptable, your quote shall have to include additional information (such as any other documentation/write-up your company feels will be helpful in ensuring they are technical acceptable). 2) Price: The Government will evaluate the total overall price to determine price fairness and reasonableness. Responsibility Determination: In order to be considered acceptable, your company must be listed in the System for Award Management (www.sam.gov). Those who provide quotes but are not listed in the System for Award Management shall be considered technically unacceptable and not eligible for award. Please provide your DUNS number in your quote so the Government can confirm your entry in the System for Award Management (as well as other systems [if used, as this shall be optional by the discretion of the Government] such as CPARS to check responsibility). If your company cannot be determined to be responsible then you may not be eligible for award. The USCG does NOT plan on sending out unsuccessful Offeror letters at this time for this procurement. If your company would like to be informed this information, please provide it in the body of the email in the text. Otherwise, the USCG does not plan on sending out unsuccessful Offeror letters.