Inactive Total Small Business Set-Aside (FAR 19.5)

(i) FAR Type Overview: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subparts 12 / 13, as supplemented wi... (i) FAR Type Overview: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subparts 12 / 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Firm Fixed Price requirement. This is a simplified acquisition, defined as being less than $250,000.00 in anticipated awarded value. (ii) RFQ Number: This is Request for Quotes (RFQ) 70Z02319QMSC00100. (iii) FACFAC: This RFQ incorporates provisions and clauses that are in effect through Federal Acquisition Circular Federal Acquisition Circular 2019-05. (iv) NAICS: The principal nature of the requirements described in this solicitation is consistent with services performed by industries in NAICS 541611, Administrative and Management Services. The Service code is R499: Professional: Other. (v) Competition: This is a full and open competition set aside as a total small business competition without any specific socioeconomic sub-categories. (vi) Scope / Purpose of Requirements: The purpose of this task statement is to obtain non-personal professional services in the form of an administrative assistant to the U.S. Coast Guard (USCG) Office of Design and Engineering Standards (CG-ENG) on behalf of the Ship Structure Committee, to support daily administration of the Ship Structure Committee (SSC). The Contractor shall provide the full range of administrative services to meet the mission needs of the SSC. Contractor tasks shall include document, spreadsheet, and slide show drafting and editing; maintaining correspondence with SSC stakeholders; arranging and attending phone conferences and meetings, including taking minutes; file organization and management; recordkeeping; and website maintenance. The USCG is look for one half-time Contractor employee to perform this work. CLIN Synopsis: See the attachment for the CLIN structure. Work Location: USCG Headquarters 2703 Martin Luther King Jr. Ave, SE Washington, DC. 20593 This is the USCG's headquarters building. There is a shuttle that runs from the Anacostia Metro Station and another from L'enfant Plaza. There is also a paid parking lot called the Red Lot and parking is available at Bolling Base if arrived at early enough. (vii) SAM: All offerors must be registered and active in the System for Award Management (SAM) and have a filled out and accurate electronic Representations and Certifications in SAM. Offerors not registered and up to date in SAM may be illegible for award. (viii) Quote Deadline: Please submit your quote in full via email to the attention of the Contracting Officer, James.R.Robinson@uscg.mil, on or before 02:00 p.m. ET, on 09/06/2019. There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government. When responding, please include the title "70Z02319QMSC00100" in the subject line of the email. (ix) Questions Deadline: Offerors are encouraged to submit questions or concerns regarding any aspect of this RFQ by the requested date below to allow adequate time to research and prepare responses. Questions or concerns must be forwarded to the Contracting Officer, James.R.Robinson@uscg.mil, via email by 02:00 p.m. ET, on 09/04/2019 so the questions can be addressed prior to the submission of the Offeror's quote. The Government cannot guarantee the questions or concerns received after the cut-off date will be answered or addressed before quotes are due. Identification of which companies asked which questions shall not be released but the questions may be released in full. (x) Basis for Award: This is a lowest-priced technically acceptable competition. (xi) Evaluation Methodology: In accordance with FAR Part 13.106-2(b)(3) the USCG shall not establish a formal evaluation plan or scoring method and quotes may be evaluated comparatively against one another, not just against the standards established in this solicitation. Also in accordance with FAR Part 13.106-1(a)(2), the relative importance assigned to each factor is not required. The evaluation factors shall not be weighted and the USCG reserves broad discretion in evaluating the quotes; detailed technical evaluations with adjectival ratings shall not be used. The Government intends to evaluate quotes and award a single contract without clarifications with Offerors, if possible. Therefore, each initial offer shall contain the Offeror's best terms from a technical and price standpoint. However, the Government does reserve the right to conduct clarifications if it is determined necessary by the Contracting Officer. The Government reserves the rights to conduct clarifications with one, some, or all Offerors if the Government determines this to be in the best interest of streamlining this procurement. The Government may reject any or all offers if such action is in the public interest; accept other than lowest offer; and waive informalities and minor irregularities (including minor pricing irregularities) in offers received. (xii) Quote Contents and Evaluation Criteria: Your quotes shall contain the following: • Resume of proposed Administrative Assistant and you company's capability statement. • Your company shall submit a pricing quote and submit it with its proposal. The pricing proposal shall clearly break the price down by labor category as well as firm fixed price monthly amounts extended over a 12 month period. It shall also present the labor categories being proposed. All labor rates shall be fully burdened. In order to assist your company in preparing a pricing quote, the Government offers the following historical data to document how many hours were worked (or projected to be worked) in the position over the past year: Oct: 65 Nov: 94 Dec: 63 Jan: 115 Feb: 73 Mar: 81 Apr: 72 May: 64 Jun: 78 Jul: 77 Aug: 80 Sep: 85 Total: 947 The USCG still envisions this as a firm fixed price requirement with agreed-upon monthly amounts, regardless of the total number of hours worked. The chart above document hours previously worked (or projected) and is provided solely to assist in the formulation of pricing quotes. Your quotes shall be evaluated as follows: • The resume of the proposed administrative assistant shall be evaluated to ensure they are technically capable of fulfilling the requirements. Technical acceptability is defined as an administrative assistant with the proper amount of experience listed and experience performing work of this nature in the past. Technical acceptability shall also be derived from an examination of any assumptions in the quotation. Your company's capability statement may also be reviewed and potentially evaluated at the pure discretion of the USCG. • Your pricing quote shall be evaluated for fair and reasonable pricing. Prices that are too low may be evaluated for price realism, at the discretion of the USCG. The USCG reserves the right to not evaluate the realism of the price and only evaluate the reasonableness of the pricing. (xiii) Quote Format: Quotes may be submitted in any format that your company feels is reasonable. However, your quote must be clearly delineated between the factors above. The data in your quote should be compatible with Microsoft Office Suite 2007 and/or Adobe Acrobat. Due to the Coast Guard email limitations, quotes shall not be more than 5 megabytes in total. Compressed zipped files will not be accepted. When responding, please include the title "70Z02319QMSC00100" in the subject line of the email. (xiv) Responsibility Determination: In order to be considered acceptable, your company must be listed in the System for Award Management (www.sam.gov). Those who provide quotes but are not listed in the System for Award Management shall be considered technically unacceptable and not eligible for award. Please provide your DUNS number in your quote so the Government can confirm your entry in the System for Award Management (as well as other systems [if used, as this shall be optional by the discretion of the Government] such as CPARS to check responsibility). If your company cannot be determined to be responsible then you may not be eligible for award. (xv) Other Information: In accordance with FAR Part 13.106-3(c) and FAR Part 16.505, unsuccessful offeror notices shall not be sent out as a result of this modification unless they are specifically requested in the email that contains your quote at the time that your quote is submitted. If you do request a notice, it shall be brief and may be in the form of an email only. Debriefings will not be provided. Brief explanations of award may be provided solely at the discretion of the Contracting Officer but are not guaranteed, especially if you did not request a notice of unsuccessful award. Finally, this RFQ shall not be considered direction to proceed with the subject effort, nor is a promise of future direction to proceed. Submission of a quote in response to this RFQ denotes that the Offeror understands and accepts all of the conditions of this solicitation contained herein. Offerors are solely responsible for any perceived or incurred quote development and submission costs. This includes situations even where the solicitation is canceled entirely. ATTACHMENTS: 1. Signed Solicitation Letter, Statement of Work, and Clauses