Inactive Total Small Business Set-Aside (FAR 19.5)

70B03C22Q00000045 – Wellesley Island BPS Facilities Operational Services This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplem... 70B03C22Q00000045 – Wellesley Island BPS Facilities Operational Services This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 70B03C22Q00000045 and is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07. The associated North American Industrial Classification System (NAICS) code for this procurement is 561210 with a small business size standard of $38.5 million. If you are interested in this acquisition, you may participate by submitting your response in accordance with the instructions included herein. The RFQ due date is no later than February 25, 2022 at 5:00 PM Eastern Time. Submission shall be via email to the contracting officer listed in quote submission section below. It is the offeror’s responsibility to read the RFQ and all related documents carefully and completely, to ensure the Government receives their submission on or before the date/time specified. Vendors are required to submit a technical quote, past performance, and a price quote for the purposes of assuring the prospective contractor has a complete understanding of the scope of this effort and has the capability to complete all statement of work (SOW) requirements. Award shall be based on All or None and Best Value to the Government. Best value can include but is not limited to price, delivery date, and technical capability. If you have questions regarding this requirement, please submit your inquiries via email to Vivienne.C.Herdman@CBP.DHS.GOV. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors. FOB - Destination Wellesley Island Border Patrol Station 45764 Landon Road, Wellesley Island, NY 13640 PERIOD OF PERFORMANCE The period of performance for this effort comprises one base period of twelve calendar months and four one-year option periods. The period of performance for the base period will be April 1, 2022 through March 31, 2023. Continuation of the agreement each year will be dependent on the availability of funds. SITE VISIT REQUIREMENTS A site visit and walk through is HIGHLY suggested before the submission of proposals. This site visit is limited to key personnel from each organization that will be performing the work on this requirement. Site visit requests must be coordinated through Christopher Smaczniak. Requests must be submitted in email to Christopher Smaczniak at CHRISTOPHER.A.SMACZNIAK@associates.cbp.dhs.gov (also, cc: Vivienne Herdman via email to: Vivienne.C.Herdman@CBP.DHS.GOV). Notification of attendance shall include the full name of the attendee(s), phone number, email address and the name of the Company which they represent. PROPOSAL SUBMISSION REQUIREMENTS A. General Information: Please review the requirement and respond via email to the Contracting Officer with a courtesy notice of your intent to provide a quote as soon as possible after release of this RFQ. Electronic Submissions: The vendor shall provide an electronic copy of the full quote submission via email with the RFQ number in the subject line of their email. Vendors shall submit quotes so that they are received no later than 5:00 pm, Eastern Time February 25, 2022. Late quotes will not be considered. Quotes shall be emailed to: Vivienne Herdman at vivienne.c.herdman@cbp.dhs.gov All quotes shall include: A. Tax Identification Number (TIN) B. Dun & Bradstreet Number (DUNS) C. SAM Unique Entity ID (UEI) D. North American Industrial Classification System (NAICS) E. Contact Name F. Contact Email Address G. Contact Phone Number H. Contact Fax Number I. Complete Business Mailing Address Ensure that your firm is registered in System for Acquisition Management (SAM) at www.sam.gov Quotes shall be clear, concise, and shall include sufficient detail for an effective evaluation and for substantiating the validity of stated claims and/or approaches. The Quote should not rephrase or restate the RFQ. The following information shall be included in each set of submitted quote and labeled accordingly: B. Submission Requirements: Factor 1: Technical Approach The technical approach factor focuses on the Quoter’s capabilities and general understanding of the requirement to assess how the quote satisfies the Statement of Work provided by the Government in the solicitation. A single confidence rating will be assigned to Factor 1, taking into consideration the following elements of the technical approach, each of which will be weighted equally within Factor 1: The vendor shall be adequately staffed to perform all aspects of the SOW; and, The vendor shall have management staff capable of duties as defined in the SOW; and, The vendor shall have understanding of the requirements defined in the SOW. This documentation can be in the form of a written narrative, but in no instance shall the documentation exceed twenty (25) pages. Factor 2: Past Performance A past performance questionnaire has been provided with the RFQ. Each vendor shall attempt to have three (3) responses submitted directly to the Government for relevant projects by the RFQ due date. Relevant projects are those that are similar to those requested in this contract. All references should be either ongoing or completed within the last three years. Vendors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance. If no past performance references are submitted, then a rating of neutral will be assigned. ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the SOW. If not noted in this Factor 3: Price The Government will evaluate the completed Schedule I.2, which includes firm, fixed unit pricing. The total evaluated price will be the sum of the extended pricing for all CLINs across all ordering periods, plus an extrapolation to account for the price of the Option to Extend Services under FAR 52.217-8. This extrapolation will be half of the sum of all CLINs in Ordering Period 5. The total evaluated price will be used to determine which Quoter has the most competitive pricing. FAR 52.219-4 evaluation preference will be applied to the extent required. Total evaluated prices for the quotes will be used in making the trade-off analysis. Evaluation Ratings The evaluation of Factor 1 will be done holistically with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence that the Quoter understands the requirement and will be successful in performing the work. Below are the definitions for the evaluation ratings applied to this factor: Rating Definition High Confidence Results from a Quote that describes a sound approach with some shortcomings, but otherwise indicates the Quoter understands the requirement and is likely to be able to perform the contract at an acceptable or greater level with little Government intervention. Some Confidence Results from a Quote that has some shortcomings yet it is clear that the Quoter understands the requirements, and, with some Government intervention, is likely to be successful at performing the contract at an acceptable level. Low Confidence Results from a Quote that contains material failures, flaws, or omissions that indicate the Quoter does not understand the requirements and is unlikely to be able to perform the contract at an acceptable level. The evaluation of Factor 2 will be done with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence the Quoter will be successful in performing the work based on the satisfaction of Quoters’ customers on other similar, recent contracts. In the case of a Quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Quoter may not be evaluated favorably or unfavorably on past performance, but neutral. Below are the definitions for the evaluation ratings applied to this factor: Rating Definition High Confidence Quoter’s past performance performing similar efforts indicates that Quoter is highly likely to be able to perform the contract at an acceptable or greater level with very little or no Government intervention. Some Confidence Quoter’s past performance performing similar efforts indicates that Quoter is likely to be able to perform the contract at an acceptable or greater level with Government intervention. Low Confidence Quoter’s past performance performing similar efforts indicates that Quoter is unlikely to be able to perform the contract at an acceptable level. Neutral Quoter’s record of relevant past performance or information on past performance is not available or sparse and no meaningful past performance rating can be reasonably assigned. Contact information must be current. Offerors are responsible for ensuring that the telephone numbers provided for the customer’s representative indicated on each Project Summary are accurate and that the representative is aware that the U.S. Customs and Border Protection Procurement Office may be contacting them regarding the offeror’s past performance. Offerors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance. If no past performance references are submitted, then a rating of neutral will be assigned. ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the SOW. If not noted in this section of your quotation, it will be assumed that the offeror proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Offeror’s quote. BASIS FOR AWARD This is a competitive best value in which competing offerors' technical capability and past performance history will be evaluated on a basis significantly more important than cost or price considerations as stated above. Failure to meet any of the requirements may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government intends to evaluate proposals and award without discussions with offerors. Therefore, the offerors initial proposal should contain the offerors best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received in accordance with FAR 52.212-1. POINTS OF CONTACT Contracting POCs Mrs. Vivienne Herdman Border Enforcement Contracting Division Contracting Specialist vivienne.c.herdman@cbp.dhs.gov CONTRACT MANAGEMENT Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer. The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action, which obligates the Government. No changes to the statement of work, contract terms, or conditions are authorized without a written modification to the contract executed by the Contracting Officer. Contractors who rely on direction from other than the Contracting Officer do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the contracting officer Vivienne Herdman via email (Vivienne.C.Herdman@CBP.DHS.GOV). The Service Contract Act (SCA) Wage Determination (WD) 2015-5775, Rev 16 and Executive Order (EO) 14026 are applicable to this requirement. ATTACHMENTS 1. Statement of Work (SOW) 2. SOW attachment A 3. SOW attachment B 4. SOW attachment C 5. Price Quote form template 6. Past Performance Questionnaire 7. Wage Determination